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TH
Quality Assurance Specialist
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Added 2 mins ago
TH
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Added 2 hours ago
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Medical Radiation Technologist (CT & X-Ray)
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MaKami College

Administrative Assistant BA/MOA Programs

Calgary, AB, Canada

Part-time

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Job details

Job type: Part-time
Apply by: Nov 18, 2026
Posting language: English
Posted: Oct 19, 2026

Original job description

Brief Description

Work in a purpose driven career with MaKami College, a public post-secondary college that has been helping students for over 20 years, with locations in Edmonton and Calgary, Alberta.

MaKami College offers students in-person, online, and blended programs in Massage Therapy, Health Care Aide, Business Administrative Assistant, Medical Office Assistant, and more. Rapidly growing, we are working to expand our campuses and are continuously working to add programs to our course catalogue. We work with our team to grow and develop in areas they are passionate about, focusing on our MaKami Pillars - Leadership, Professionalism, Helpfulness, and Inspiration. MaKami team members are provided with many opportunities for professional career growth in a fulfilling and dynamic work environment.

The MaKami team is passionate about creating generational change through education, and we provide the tools and a safe environment for our staff to change the lives of our students and their families.

The Administrative Assistant (BA/MOA Programs) provides day-to-day administrative support for the Business Administrative Assistant (BA) and Medical Office Assistant (MOA) programs. Reporting to the Online Programs Manager, this position helps support the efficient delivery and operation of both programs.

The Administrative Assistant provides a wide range of administrative services and serves as a key point of contact for BA and MOA faculty. The successful candidate will be highly organized, detail-oriented, adaptable, and possess strong communication and time management skills.

Major Accountabilities/Responsibilities (Including But Not Limited To The Following)

Provide administrative support to the Online Programs Manager and Online Programs department.
Coordinate and maintain program records, schedules, documentation, and departmental files.
Assist with course setup, program administration, and learning management system processes as required.
Serve as a primary point of contact for online instructors requiring administrative assistance
Support the coordination of meetings, professional development activities, and departmental events.
Prepare, update, and distribute departmental communications, reports, forms, and correspondence.
Track deadlines, collect information, and support departmental projects and initiatives.
Compile, organize, and maintain data as needed.
Assist with the revision and formatting of program materials, policies, and procedures.
Coordinate the distribution of information to students, instructors, and other departments within the College.
Maintain confidentiality of student, employee, and organizational information
Perform other related administrative duties as assigned

Education And Experience

Minimum two (2) years of administrative experience, preferably in an educational or post-secondary environment.
Diploma or Certificate in Office Administration, Business Administration, Administrative Professional, or a related field is considered an asset.
Experience supporting online or distance education programs is an asset.
Intermediate to advanced proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Microsoft Teams.
Experience working with Learning Management Systems (such as Moodle) is considered an asset.

Skills And Competencies

Strong attention to detail and problem-solving skills.
Effective communication skills, both written and verbal.
Ability to work independently and as part of a team.
Flexibility to assist with various tasks and adapt to changing priorities.
Ability to build strong relationships internally.
Work efficiently and with integrity under pressure.

Personal Characteristics

Display a professional appearance and demeanor at all times.
Approachable, positive, respectful and courteous
Able to build strong relationships.
Reliable and dependable
Able to use initiative.
Critical thinker and problem solver

Role Expectations

Support MaKami’s vision of providing a positive learning environment for all students, and a culture of supporting and valuing each other as a member of the MaKami ‘family’
Perform all assigned duties and responsibilities with confidence and to the best of your abilities.
Continually seek the most effective ways to streamline daily activities, reduce costs or improve the quality of products and services.
Respectful of others, proactively communicating with a high degree of transparency, respect and professionalism
Work collaboratively with others through the sharing of ideas and knowledge.

Work Expectations

Occasional evening or weekend work may be required

Perks & Benefits

Health Spending & Lifestyle Accounts
Educational Allowance for Professional Development
Emergency Allowance for Unexpected Needs
Free Massages at Our Student Clinic
Discounts on College Programs & Courses
Staff Discount in College Store
On-Site Gym Access
Free Parking

Qualified candidates should reply to this ad with their cover letter and resume. This position will remain open until a suitable candidate is found. We thank all applicants for their interest, but only those who meet our criteria will be contacted to continue in our process.

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More about this job

Responsibilities

Provide day-to-day administrative support for the Business Administrative Assistant and Medical Office Assistant programs, including maintaining records, schedules, documentation, and data. Support instructors and program operations by coordinating communications, meetings, course setup, learning management system processes, and departmental projects.

Requirements

At least two years of administrative experience is required, preferably in an educational or post-secondary setting. A relevant office or business administration diploma or certificate, online education experience, and familiarity with learning management systems are assets; proficiency with Microsoft Office and Teams is expected.

Skills

Administrative Support
Attention To Detail
Problem-Solving
Written Communication
Verbal Communication
Time Management
Organization
Microsoft Office
Microsoft Teams
Learning Management Systems
Moodle
Recordkeeping
Data Management
Confidentiality
Adaptability
Relationship Building

Benefits

Health Spending Account
Lifestyle Account
Professional Development Allowance
Emergency Allowance
Free Massages
College Program and Course Discounts
College Store Discount
On-Site Gym Access
Free Parking

Visa sponsorship

Not detected in the job text

Keywords

Business Administrative Assistant
Medical Office Assistant
Post-Secondary Education
Online Programs
Distance Education
Administrative Support
Program Administration
Course Setup
Learning Management System
Moodle
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft PowerPoint
Microsoft Teams
Program Records
Schedules
Departmental Documentation
Data Management
Confidentiality
Instructor Support
Meeting Coordination
Professional Development
Departmental Communications
Policies And Procedures
Project Support
Time Management
Problem-Solving

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