Fund Development & Donor Relations Coordinator
- Calgary, AB, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
Work in a purpose driven career with MaKami College, a public post-secondary college that has been helping students for over 20 years, with locations in Edmonton and Calgary, Alberta.
MaKami College offers students in-person, online, and blended programs in Massage Therapy, Health Care Aide, Business Administrative Assistant, Medical Office Assistant, and more. Rapidly growing, we are working to expand our campuses and are continuously working to add programs to our course catalogue. We work with our team to grow and develop in areas they are passionate about, focusing on our MaKami Pillars - Leadership, Professionalism, Helpfulness, and Inspiration. MaKami team members are provided with many opportunities for professional career growth in a fulfilling and dynamic work environment.
The Fund Development & Donor Relations Coordinator provides administrative and operational support for the MaKami College Education Foundation’s fundraising and donor relations activities. Reporting to the Director of Fund Development and Donor Relations, the Coordinator helps ensure donor engagement, gift documentation, student awards, data management, reporting, and day-to-day Foundation processes are accurate, organized, and completed on time.
This role is suited to a highly organized, detail-oriented professional who enjoys creating order, managing information, coordinating projects, and supporting the behind-the-scenes work that makes fundraising successful. The coordinator works closely with Finance, IT, Student Services, Marketing, academic departments, and the Community Engagement & Events Specialist.
Key Responsibilities
MaKami College offers students in-person, online, and blended programs in Massage Therapy, Health Care Aide, Business Administrative Assistant, Medical Office Assistant, and more. Rapidly growing, we are working to expand our campuses and are continuously working to add programs to our course catalogue. We work with our team to grow and develop in areas they are passionate about, focusing on our MaKami Pillars - Leadership, Professionalism, Helpfulness, and Inspiration. MaKami team members are provided with many opportunities for professional career growth in a fulfilling and dynamic work environment.
The Fund Development & Donor Relations Coordinator provides administrative and operational support for the MaKami College Education Foundation’s fundraising and donor relations activities. Reporting to the Director of Fund Development and Donor Relations, the Coordinator helps ensure donor engagement, gift documentation, student awards, data management, reporting, and day-to-day Foundation processes are accurate, organized, and completed on time.
This role is suited to a highly organized, detail-oriented professional who enjoys creating order, managing information, coordinating projects, and supporting the behind-the-scenes work that makes fundraising successful. The coordinator works closely with Finance, IT, Student Services, Marketing, academic departments, and the Community Engagement & Events Specialist.
Key Responsibilities
- Conduct preliminary prospect research and maintain prospect profiles, pipeline updates, contact reports, next actions, and follow-up dates.
- Prepare routine donor correspondence, proposals, presentations, acknowledgements, pledge reminders, and fundraising support materials using approved templates.
- Support donor cultivation, solicitation, stewardship, annual giving, and Foundation awareness activities led by the Director.
- Help ensure donors, prospects, and partners receive timely, professional service and follow-up.
- Maintain accurate donor, prospect, gift, pledge, sponsorship, agreement, stewardship, and engagement records in the approved CRM or tracking tools.
- Coordinate gift and pledge documentation, acknowledgements, payment tracking, and internal review and approval processes.
- Work with Finance to support gift reconciliation, tax-receipting workflows, fund information, scholarship disbursements, and audit-ready records.
- Complete routine data entry, imports, list preparation, duplicate review, data cleanup, quality checks, and reporting.
- Maintain organized electronic files, calendars, templates, action items, policies, and other Foundation records.
- Flag missing documentation, unclear restrictions, discrepancies, privacy concerns, or compliance questions for review.
- Support the establishment of donor-funded awards and scholarships, including funding commitments, award criteria, and terms of reference.
- Collaborate with the Registrar, Student Services, and Finance to integrate awards into College processes and coordinate funding, pledges, tax receipting, and related documentation.
- Obtain recipient information and approved impact materials for donor recognition, reporting, and stewardship.
- Maintain accurate records of award agreements, donor intent, funding commitments, and reporting requirements.
- Assist with award administration, including coordinating with selection committees, as needed..
- Maintain the stewardship and reporting calendar and track donor acknowledgements, recognition, reports, impact updates, and other commitments.
- Gather approved student stories, program information, outcomes, photographs, and consent documentation for donor communications.
- Prepare routine activity, gift, pipeline, scholarship, campaign, and stewardship reports.
- Coordinate internal information and approvals with Finance, IT, Student Services, Marketing, academic departments, and leadership.
- Document workflows, improve templates and administrative practices, and support special Foundation projects.
- Maintain Foundation records for Gala sponsors and donors, including commitments, payments, gift documentation, recognition, benefits, and stewardship history.
- Coordinate sponsorship agreements, gift documentation, payment tracking, reconciliation support, and CRM recording with the Director, Finance, and the Community Engagement & Events Specialist.
- Prepare sponsorship and donor status reports and flag outstanding payments, documentation, benefits, or follow-up actions.
- Support post-event gift reporting, donor acknowledgements, stewardship, and prospect follow-up.
- Assist with donor recognition activities, stewardship initiatives, and special events
- Post-secondary diploma or degree in business administration, fundraising, nonprofit management, communications, information management, or a related field; an equivalent combination of education and experience will be considered.
- Minimum two years of experience in a coordinator, administrative, operations, donor services, post-secondary, nonprofit, or customer-service role.
- Experience coordinating documentation, meetings, deadlines, records, and multiple stakeholders.
- Experience with databases or CRM systems and Microsoft 365 applications.
- Experience in fundraising, advancement, student awards, gift administration, donor stewardship, prospect research, post-secondary education, or the charitable sector is an asset.
- Exceptional organization, accuracy, attention to detail, and follow-through.
- Ability to manage multiple priorities and changing deadlines while maintaining a high standard of work.
- Strong written, verbal, and interpersonal communication skills.
- Comfort working with spreadsheets, databases, records, and routine financial information.
- Ability to work independently, exercise sound judgment, and complete routine but critical tasks with minimal supervision.
- Professionalism and discretion when handling confidential donor, prospect, student, and financial information.
- Positive, collaborative approach, with initiative and a willingness to learn and improve processes.
- Office and remote-based role with regular collaboration across MaKami College departments and campuses.
- Occasional travel between Calgary and Edmonton may be required.
- Occasional evening or weekend work may be required for donor meetings, scholarship activities, the Guiding Lights Gala, or other Foundation initiatives.
- Health Spending & Lifestyle Accounts
- Educational Allowance for Professional Development
- Emergency Allowance for Unexpected Needs
- Free Massages at Our Student Clinic
- Discounts on College Programs & Courses
- Staff Discount in College Store
- On-Site Gym Access
- Free Parking
More about this job
Responsibilities
Provide administrative and operational support for fundraising, donor relations, gift documentation, scholarships, sponsorships, and Foundation records. Maintain accurate CRM data and reporting, coordinate donor communications and internal workflows, and support stewardship activities and events.
Requirements
A post-secondary diploma or degree in business administration, fundraising, nonprofit management, communications, information management, or a related field is required, with equivalent education and experience considered. Candidates need at least two years of relevant coordination, administrative, operations, donor services, post-secondary, nonprofit, or customer-service experience, along with strong organizational, communication, database, and confidentiality skills.
Skills
- Donor Relations
- Fundraising Support
- Prospect Research
- Donor Stewardship
- CRM and Database Management
- Gift Administration
- Data Entry and Quality Control
- Reporting
- Scholarship Administration
- Sponsorship Coordination
- Financial Recordkeeping
- Microsoft 365
- Project Coordination
- Written and Verbal Communication
- Organization and Attention to Detail
- Confidential Information Handling
Benefits
- Health Spending Account
- Lifestyle Account
- Educational Allowance for Professional Development
- Emergency Allowance
- Free Massages at the Student Clinic
- Discounts on College Programs and Courses
- Staff Discount in College Store
- On-Site Gym Access
- Free Parking
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Education
- Finance & Accounting
- Customer Service & Support
- Marketing
Keywords
- Fund Development
- Donor Relations
- Fundraising
- Prospect Research
- Donor Stewardship
- Annual Giving
- Donor Cultivation
- Solicitation
- Gift Administration
- Pledge Tracking
- CRM
- Database Management
- Data Quality
- Gift Reconciliation
- Tax Receipting
- Scholarships
- Student Awards
- Sponsorship Agreements
- Donor Recognition
- Stewardship Reporting
- Microsoft 365
- Finance Coordination
- Student Services
- Foundation Administration
- Gala Events