Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Nov 2, 2026

Hiring at a glance

View jobs

Open jobs: 8,782
Employers: 3,842

Advertised starting pay

Average starting payCAD / hour: $31.26Across 1,004 listings
Average starting payCAD / year: $71,250Across 633 listings
Average starting payUSD / year: $75,424Across 31 listings
Average starting payCAD / month: $4,853Across 27 listings
Average starting payUSD / hour: $26.46Across 16 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%69 listings
Hybrid: 13%1,158 listings
On-site: 85%7,504 listings

Not specified: 1% (51 listings)

Employers hiring include Canada Post - Postes Canada (415), HealthCareersInSask.ca (178), Winnipeg Regional Health Authority (74).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 11 mins ago
JR
Office Assistant
Jumpstart Refugee Talent
Brampton, ON · Caledon, ON · Mississauga, ON
- Part-time
Our employer partner is a Non-Profit organization and currently looking to add an experienced Office Assistant to their team!
Added 11 mins ago
A
Receptionist and Administrative Support
ABB
Pointe-Claire, QC
- Full-time
Added 11 mins ago
R
Administrative Assistant
RBC
Vernon, BC
- Full-time
Added 25 mins ago
Receptionist
Connor, Clark & Lunn Financial Group Ltd.
Toronto, ON
Interested in joining one of Canada’s top performing asset managers? We are looking for a Receptionist to join our Office Services Team. If you are a highly organized individual, great with…
Added 25 mins ago
Administrative Assistant
Covenant Care + Covenant Living
Calgary, AB
Added 25 mins ago
Portfolio Management Analyst (12-Month Contract)
GWL Realty Advisors
Toronto, ON
Added 26 mins ago
SS
Contract Administrator in Concord, ON L4K 4V8, Canada
Select Source International
Concord, ON
- Contract
We are seeking a motivated and detail-oriented Service Contract Administrator to join the Service Contract Administration team in Concord, Ontario. This is an excellent opportunity for an…
Added 40 mins ago
CU
Executive Assistant to the Chief Corporate Officer
Credit Union Central of Manitoba
Winnipeg, MB
- $62,845.82 to $69,688.2 CAD / year
- Full-time
Added 40 mins ago
Office Administrator (6-month contract) - Kelowna (1126)
Trail Appliances Ltd.
Kelowna, BC
Added 41 mins ago
4A
Part Time Receptionist - Woodstock Nissan
401 Auto
Woodstock, ON
- Part-time
Added 41 mins ago
4A
Full Time Receptionist - London
401 Auto
London, ON
- Full-time
Added 41 mins ago
YH
Administrative Assistant - Laboratory Services - Term Full-Time
Yukon Hospital
Whitehorse, YT
- Full-time
Added 41 mins ago
M
Receptionist
MNP
Orangeville, ON
- Full-time
Make an impact with our Administration team as a Receptionist. This diverse team of professionals directly contributes to the success of the firm by supporting internal and external…
Added 41 mins ago
M
Administrative Assistant
MNP
Truro, NS
- Full-time
Make an impact with our Administration team as an Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal and…
Added 41 mins ago
M
Senior Administrative Assistant
MNP
Toronto, ON
- Full-time
Make an impact with our Administration team as a Senior Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal…
Added 55 mins ago
NA
Strategic Procurement Specialist
Northern Alberta Institute of Technology
St. Catharines, ON · Main Campus
- Full-time
Added 56 mins ago
Post Office Assistant - Term
Canada Post - Postes Canada
Spirit River, AB
Added 56 mins ago
Post Office Assistant - Term
Canada Post - Postes Canada
Mistatim, SK
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach w
Added 56 mins ago
Post Office Assistant
Canada Post - Postes Canada
Sombra, ON
Added 56 mins ago
TF
Managing Director
Trusted Financial
Winnipeg, MB · Greater Winnipeg Metropolitan Area
- Full-time
Added 56 mins ago
R&
Administrative Assistant II
Robertson & Company Ltd.
Toronto, ON
- Contract
Added 1 hour ago
Administrative Clerk
City of Edmonton
AB
Added 1 hour ago
CS
Bilingual Part-Time Receptionist (French and English)
Cogir Senior Living
Orleans, ON · Belcourt Retirement Residence
- Part-time
Added 1 hour ago
AT
Office Clerk - Fixed Term
Armour Transportation Systems
Winsloe, PE · South Winsloe, PE
- Full-time
…fast-paced environment where every day makes a difference! As an Office Clerk, you’ll be the go-to person who keeps our terminal running smoothly. From supporting dispatch operations to…
Added 1 hour ago
LE
Operations Technician / Administrative Coordinator
Lighthouse Energy Group Inc.
Calgary, AB
- Full-time

Mallard Wealth Advisors

Administrative Assistant

Saskatoon, SK, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 2, 2026
Posting language: English
Posted: Nov 2, 2026

Original job description

Administrative Assistant – Mallard Wealth Advisors (MWA)

Reporting to Derek Kennedy, Senior Wealth Advisor

Objective and Scope

Derek is seeking an Administrative Assistant to provide high-level administrative support and

coordination for his advisory team within the office. This role is responsible for helping manage the day-to-day workflow, prioritizing multiple tasks and projects, and supporting superior client service.

This includes scheduling client meetings, preparing for meetings, including all documentation and

reports and completing timely follow-ups for outstanding tasks.

Responsibilities

Support the Advisors with client and prospect engagement, including scheduling appointments,

preparing meeting materials, tracking next steps, and completing follow-up.

Prepare, complete, and process required paperwork and documentation for client transactions,

account updates, transfers, onboarding, and other advisor-directed activities.

Prepare for client meetings by gathering information, organizing documentation, updating client

files, and ensuring materials are accurate, complete, and ready.

Monitor incoming requests, identify priorities, and help ensure deadlines and client commitments

are achieved.

Contribute to a collaborative, positive, and accountable team environment that supports MWA’s

culture and client experience.

Requirements

Education and Experience

• Post-secondary education or continuing professional development, along with administrative

experience.

Industry experience in financial services, insurance, wealth management, or a related professional

services environment would be beneficial.

Proficiency with Microsoft Office, including Outlook, Word, and Excel, and CRM’s. Experience with

Salesforce is an asset.

Skills and Competencies

Strong administrative coordination skills with the ability to manage multiple priorities, deadlines,

and moving pieces.

Confident, professional, and observant, with the ability to anticipate needs and take initiative

without waiting to be directed.

Strong problem-solving skills with a solutions-focused mindset and the judgment to know when to

escalate questions or concerns.

Agile and adaptable, with the ability to shift priorities while maintaining accuracy, professionalism,

and client service standards.

Highly organized, detail-oriented, and motivated to get things done efficiently and accurately.

Strong communication skills, both written and verbal, with the ability to interact professionally with

clients, prospects, advisors, and internal team members.

Compensation

Full benefits, RRSP matching, vacation, and parking.

8:30 a.m. to 4:30 p.m., Monday to Friday, with occasional flexibility for events, seminars, or personal

needs. The firm often works until noon on Fridays in the summer

Apply About employer

More about this job

Responsibilities

Coordinate advisor and client workflows by scheduling appointments, preparing meeting materials, processing client paperwork, and tracking follow-ups. Monitor incoming requests and deadlines while supporting accurate, timely client service and a collaborative team environment.

Requirements

Post-secondary education or continuing professional development and administrative experience are requested; experience in financial services, insurance, wealth management, or a related professional services setting is beneficial. Candidates should be proficient with Microsoft Office and CRM systems, with strong organizational, communication, prioritization, problem-solving, and adaptability skills; Salesforce experience is an asset.

Skills

Administrative Coordination
Task Prioritization
Scheduling
Meeting Preparation
Document Preparation
Client Service
Follow-Up
Attention to Detail
Organization
Problem-Solving
Communication
Initiative
Adaptability
Microsoft Outlook
Microsoft Word
Microsoft Excel

Benefits

Full Benefits
RRSP Matching
Vacation
Parking

Visa sponsorship

Not detected in the job text

Hiring contact

Derek Kennedy

Keywords

Financial Services
Wealth Management
Insurance
Administrative Support
Client Service
Client Engagement
Prospect Engagement
Appointment Scheduling
Meeting Preparation
Meeting Materials
Client Transactions
Account Updates
Transfers
Client Onboarding
Documentation
Client Files
Deadline Management
Microsoft Office
Microsoft Outlook
Microsoft Word
Microsoft Excel
CRM
Salesforce
RRSP Matching

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