Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Nov 3, 2026

Hiring at a glance

View jobs

Open jobs: 8,855
Employers: 3,857

Advertised starting pay

Average starting payCAD / hour: $31.25Across 1,006 listings
Average starting payCAD / year: $71,158Across 637 listings
Average starting payUSD / year: $76,192Across 32 listings
Average starting payCAD / month: $4,853Across 27 listings
Average starting payUSD / hour: $26.49Across 17 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%70 listings
Hybrid: 13%1,171 listings
On-site: 85%7,563 listings

Not specified: 1% (51 listings)

Employers hiring include Canada Post - Postes Canada (419), HealthCareersInSask.ca (179), Winnipeg Regional Health Authority (74).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

Email me new jobs Save this search

Added 6 hours ago
P&
Superviseur des opérations / Operations Supervisor
Pratt & Whitney
Longueuil, QC
- Full-time
Added 6 hours ago
EG
Administrative Assistant
Emterra Group
Regina, SK
- Full-time
Added 6 hours ago
N(
Strategic Procurement Specialist
NAIT (Northern Alberta Institute of Technology)
AB · Edmonton, AB
- Full-time
Added 6 hours ago
S
Executive Assistant, Credit
Sagard
Toronto, ON
- Full-time
Added 6 hours ago
TF
Office Manager, Underwriting and Client Satisfaction
Trevor Frances Recruitment
Toronto, ON
- Full-time
…within the investment and insurance industry to find their next Office Manager, Underwriting and Client…
Added 6 hours ago
H
Unit Clerk
HealthCareersInSask.ca
Kamsack, SK
- Full-time
Added 6 hours ago
TS
Event Planner | Planificateur d'événements
TD SYNNEX
Mississauga, ON
- Full-time
Added 6 hours ago
MU
Office Assistant A (Manager/Librarian - Schulich Singers)
McGill University
Vancouver, BC · Strathcona Music
- Part-time
Department of Music Performance, Ensemble Resource Office
Added 7 hours ago
NH
ADMINISTRATIVE ASSISTANT, CLINICAL RESEARCH
Northern Health - BC
Prince George, BC
- Full-time
Added 7 hours ago
B
Executive Assistant
Brookfield
Toronto, ON
- Full-time
Added 7 hours ago
BC
Microsoft Dynamics 365 F&O Asset Management Consultant
BDO Canada
Canada
- Full-time
Added 7 hours ago
BA
Executive Assistant
Brookfield Asset Management
Toronto, ON · Brookfield Place
- Full-time
Added 7 hours ago
B
Executive Assistant
BDO
Vancouver, BC
- Full-time
Added 7 hours ago
GF
Office Manager
Greenstone Financial Services Canada
Toronto, ON · North York, ON
- $50,000 to $60,000 CAD / year
- Full-time
We are looking for a highly organized, proactive, and service-oriented Office Manager to take ownership of the day-to-day operations, facilities, and overall experience of our Greenstone…
Added 7 hours ago
BM
Junior Media Buyer - Meta & Google PPC
Banch Marketing
Vancouver, BC
- Full-time
Added 7 hours ago
LB
Executive Assistant to Chief Executive Officer
Luann Bagg Staffing Inc.
Toronto, ON · Greater Toronto Area, Canada
- $100,000 to $115,000 USD / year
- Contract
This is a role that is in the office 5 days. The office is DT Toronto and it is a 5 minute walk from Union Station.
Added 7 hours ago
BD
Office Services Coordinator
Black Diamond Group
Calgary, AB
- Full-time
Added 7 hours ago
S
Executive Assistant, Credit
Sagard
Toronto, ON
- Full-time
Added 7 hours ago
Managing Director, Mid-Market M&A Advisory - Montreal
Scotiabank
Montreal, QC
Added 7 hours ago
Post Office Assistant - Term
Canada Post - Postes Canada
La Crête, AB
Added 7 hours ago
Post Office Assistant - Term
Canada Post - Postes Canada
Eaglesham, AB
Added 7 hours ago
Post Office Assistant - Term
Canada Post - Postes Canada
Mclennan, AB
Added 7 hours ago
Post Office Assistant - Term
Canada Post - Postes Canada
Manning, AB
Added 7 hours ago
JR
Office Assistant
Jumpstart Refugee Talent
Brampton, ON · Caledon, ON · Mississauga, ON
- Part-time
Our employer partner is a Non-Profit organization and currently looking to add an experienced Office Assistant to their team!
Added 7 hours ago
A
Receptionist and Administrative Support
ABB
Pointe-Claire, QC
- Full-time

Mallard Wealth Advisors

Administrative Assistant

Saskatoon, SK, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 2, 2026
Posting language: English
Posted: Nov 2, 2026

Original job description

Administrative Assistant – Mallard Wealth Advisors (MWA)

Reporting to Derek Kennedy, Senior Wealth Advisor

Objective and Scope

Derek is seeking an Administrative Assistant to provide high-level administrative support and

coordination for his advisory team within the office. This role is responsible for helping manage the day-to-day workflow, prioritizing multiple tasks and projects, and supporting superior client service.

This includes scheduling client meetings, preparing for meetings, including all documentation and

reports and completing timely follow-ups for outstanding tasks.

Responsibilities

Support the Advisors with client and prospect engagement, including scheduling appointments,

preparing meeting materials, tracking next steps, and completing follow-up.

Prepare, complete, and process required paperwork and documentation for client transactions,

account updates, transfers, onboarding, and other advisor-directed activities.

Prepare for client meetings by gathering information, organizing documentation, updating client

files, and ensuring materials are accurate, complete, and ready.

Monitor incoming requests, identify priorities, and help ensure deadlines and client commitments

are achieved.

Contribute to a collaborative, positive, and accountable team environment that supports MWA’s

culture and client experience.

Requirements

Education and Experience

• Post-secondary education or continuing professional development, along with administrative

experience.

Industry experience in financial services, insurance, wealth management, or a related professional

services environment would be beneficial.

Proficiency with Microsoft Office, including Outlook, Word, and Excel, and CRM’s. Experience with

Salesforce is an asset.

Skills and Competencies

Strong administrative coordination skills with the ability to manage multiple priorities, deadlines,

and moving pieces.

Confident, professional, and observant, with the ability to anticipate needs and take initiative

without waiting to be directed.

Strong problem-solving skills with a solutions-focused mindset and the judgment to know when to

escalate questions or concerns.

Agile and adaptable, with the ability to shift priorities while maintaining accuracy, professionalism,

and client service standards.

Highly organized, detail-oriented, and motivated to get things done efficiently and accurately.

Strong communication skills, both written and verbal, with the ability to interact professionally with

clients, prospects, advisors, and internal team members.

Compensation

Full benefits, RRSP matching, vacation, and parking.

8:30 a.m. to 4:30 p.m., Monday to Friday, with occasional flexibility for events, seminars, or personal

needs. The firm often works until noon on Fridays in the summer

Apply About employer

More about this job

Responsibilities

Coordinate advisor and client workflows by scheduling appointments, preparing meeting materials, processing client paperwork, and tracking follow-ups. Monitor incoming requests and deadlines while supporting accurate, timely client service and a collaborative team environment.

Requirements

Post-secondary education or continuing professional development and administrative experience are requested; experience in financial services, insurance, wealth management, or a related professional services setting is beneficial. Candidates should be proficient with Microsoft Office and CRM systems, with strong organizational, communication, prioritization, problem-solving, and adaptability skills; Salesforce experience is an asset.

Skills

Administrative Coordination
Task Prioritization
Scheduling
Meeting Preparation
Document Preparation
Client Service
Follow-Up
Attention to Detail
Organization
Problem-Solving
Communication
Initiative
Adaptability
Microsoft Outlook
Microsoft Word
Microsoft Excel

Benefits

Full Benefits
RRSP Matching
Vacation
Parking

Visa sponsorship

Not detected in the job text

Hiring contact

Derek Kennedy

Keywords

Financial Services
Wealth Management
Insurance
Administrative Support
Client Service
Client Engagement
Prospect Engagement
Appointment Scheduling
Meeting Preparation
Meeting Materials
Client Transactions
Account Updates
Transfers
Client Onboarding
Documentation
Client Files
Deadline Management
Microsoft Office
Microsoft Outlook
Microsoft Word
Microsoft Excel
CRM
Salesforce
RRSP Matching

Report this job