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Added 6 mins ago
HP
Maintenance Associate
Hazelview Properties
Toronto, ON
- Full-time
Maintenance Associates report to the Senior Regional Manager and contribute to the successful operations of our apartment complexes. This role is primarily responsible for the general,…
Added 6 mins ago
M
Satellite Command & Data‑Handling (C&DH) System Engineer
MDA
Sainte-Anne-de-Bellevue, QC
- Full-time
Support software architecture: command sequencing, telemetry packetization, health‑monitoring, services, fault‑detection‑isolation‑recovery (FDIR).
Added 6 mins ago
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Financial Planning Analyst - 12 Month Contract
MLSE (Maple Leaf Sports & Entertainment Partnership)
Toronto, ON · Scotiabank Arena
- Full-time
…Raptors (NBA), Toronto FC (MLS), Toronto Argonauts (CFL) and development teams with the Toronto Marlies (AHL), Raptors 905 (NBA G League), Toronto FC II (MLS NEXT Pro League) and Raptors…
Added 6 mins ago
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Satellite TT&C/PDT Systems Engineer
MDA
Sainte-Anne-de-Bellevue, QC
- Full-time
Support Satellite Reference Database development and validation
Added 6 mins ago
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Events Manager
Fasken
AB · Vancouver, BC · Ottawa, ON · Toronto, ON · Calgary, AB
- Full-time
Reporting to the Senior Director, Communications, the Events Manager is accountable for the design, development and delivery of Fasken’s Firmwide events strategy and its internal events…
Added 6 mins ago
R
Relationship Manager, Commercial Financial Services - Agriculture
RBC
Mississippi Mills, ON
- Full-time
…deliver solutions specific for individual needs. This is a senior role in which your highly-developed experience with financial analysis, credit, and client acquisition takes center stage.…
Added 6 mins ago
Gestionnaire senior de l'engagement | Sr Engagement Manager, Services professionnels du secteur public | Public Sector Professional Services
Amazon
Montreal, QC
We are hiring a Senior Engagement Manager capable of leading internal AWS, external partners, and customer teams to deliver AWS cloud products and services that enable our customers to…
Added 21 mins ago
CL
General Manager - Secure Destruction Recycling Facility
Clean Lifecycle Network (CLN)
Ancaster, ON
- Full-time
Clean Lifecycle Network (CLN) is an environmental services company focused on critical recycling and circular solutions that keep valuable materials out of landfills and incineration. We…
Added 21 mins ago
SP
Digital Experience & Customer Marketing Specialist
Superior Propane
Toronto, ON · Greater Toronto and Hamilton Area, ON
- Full-time
Opportunity: A continuous focus on professional development with many opportunities for training & career growth.
Added 21 mins ago
SI
Generalist
Stalwart Insurance Group
Toronto, ON
- Full-time
We are looking for a Generalist to join our Toronto office. This is a dynamic role supporting senior insurance and finance staff and the executive team across client engagements, business…
Added 21 mins ago
Director, Corporate Compliance & Enterprise Risk
Toronto Community Housing or Toronto Seniors Housing
Toronto, ON
Ability to participate in inclusive employee-led networks to educate, inspire, amplify voices, build relationships and provide development opportunities;
Added 21 mins ago
Director, Corporate Compliance & Enterprise Risk
Toronto Community Housing or Toronto Seniors Housing
Toronto, ON
Ability to participate in inclusive employee-led networks to educate, inspire, amplify voices, build relationships and provide development opportunities;
Added 21 mins ago
OL
Health Care Aide - Part Time 0.5 Day
Optima Living
Calgary, AB
- Part-time
…personal mission has grown into one of Western Canada’s leading senior living and continuing care…
Added 21 mins ago
Manager of Revenue
the Town of the Blue Mountains
Thornbury, ON
Review documentation and liaise with the Town Planning and Development Services Department and the Municipal Property Assessment Corporation (MPAC) to ensure assessment relating to…
Added 21 mins ago
Member IT Services - Senior IT Business Systems Analyst
Mohawk Medbuy Corporation (MMC)
Burlington, ON · Toronto, ON
We are currently recruiting for a full-time Senior IT Business Systems Analyst to support our IT Member Services team.
Added 21 mins ago
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Procurement Analyst (8 Month) - Winter 2027 Co-op
CIBC
Toronto, ON
- Full-time
…data analysis while working closely with procurement partners, senior leaders, and teams across our lines of business. You'll help identify opportunities to improve existing processes and…
Added 21 mins ago
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Senior Mobile Consultant, Application Development - Simplii Financial
CIBC
Toronto, ON
- Full-time
The Senior Consultant, Application Development is responsible for leading the functional design and development of application systems across all technologies and platforms. The role…
Added 21 mins ago
BA
Senior Financial Analyst
Brookfield Asset Management
Toronto, ON · Brookfield Place
- Full-time
…power & transition, infrastructure, business and industrial services, and real estate. We are proud of our track record of achieving strong risk-adjusted returns for our clients, partners…
Added 21 mins ago
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AI Development Manager
Boeing
Richmond, BC · Vancouver, BC · CAN - Richmond, Canada
- Full-time
Boeing Vancouver is seeking an AI Development Manager to join the Boeing Global Services (BGS) - Digital Services Technology organization, reporting to the Senior Manager of AI & Analytics.
Added 21 mins ago
KR
AI Delivery - Oracle Fusion AI
KTek Resourcing
Brampton, ON
- Contract
…AI Solution Delivery Team. This role will lead the design, development, implementation, and operationalization of enterprise AI solutions across Finance, Supply Chain, Procurement, HR, and…
Added 21 mins ago
S
Quality and Infrastructure, Co-op SmartVu Developer
Survalent
Mississauga, ON
- Internship
Survalent is looking for an innovative and enthusiastic COOP Quality and Infrastructure Developer to join our SmartVu Development team for an eight-month/one year work term starting in…
Added 21 mins ago
MM
Senior IT Business Systems Analyst
Mohawk Medbuy Corporation
Toronto, ON · Greater Toronto Area, Canada
- $82,921 to $103,000 CAD / year
- Full-time
We are currently recruiting for a full-time Senior IT Business Systems Analyst to support our IT Member Services team.
Added 21 mins ago
KR
AI Delivery Technical Lead
KTek Resourcing
Brampton, ON
- Contract
…AI Solution Delivery Team. This role will lead the design, development, implementation, and operationalization of enterprise AI solutions across Finance, Supply Chain, Procurement, HR, and…
Added 21 mins ago
SO
Senior Commissioning Agent (Mechanical)
Salas O'Brien
Toronto, ON · North York, ON
- Full-time
Working on our commissioning team as a Senior Commissioning Agent (Mechanical), you will be providing commissioning services to our clients, which includes both off-site development work…
Added 21 mins ago
RC
Project Manager
Rutherford Contracting Ltd.
Kingston, ON
- Full-time
Coordinate civil and site development activities, including earthworks, grading, drainage, underground services, hard landscaping and site restoration, as applicable to each project.

Mallard Wealth Advisors

Administrative Assistant

Saskatoon, SK, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 2, 2026
Posting language: English
Posted: Nov 2, 2026

Original job description

Administrative Assistant – Mallard Wealth Advisors (MWA)

Reporting to Derek Kennedy, Senior Wealth Advisor

Objective and Scope

Derek is seeking an Administrative Assistant to provide high-level administrative support and

coordination for his advisory team within the office. This role is responsible for helping manage the day-to-day workflow, prioritizing multiple tasks and projects, and supporting superior client service.

This includes scheduling client meetings, preparing for meetings, including all documentation and

reports and completing timely follow-ups for outstanding tasks.

Responsibilities

Support the Advisors with client and prospect engagement, including scheduling appointments,

preparing meeting materials, tracking next steps, and completing follow-up.

Prepare, complete, and process required paperwork and documentation for client transactions,

account updates, transfers, onboarding, and other advisor-directed activities.

Prepare for client meetings by gathering information, organizing documentation, updating client

files, and ensuring materials are accurate, complete, and ready.

Monitor incoming requests, identify priorities, and help ensure deadlines and client commitments

are achieved.

Contribute to a collaborative, positive, and accountable team environment that supports MWA’s

culture and client experience.

Requirements

Education and Experience

• Post-secondary education or continuing professional development, along with administrative

experience.

Industry experience in financial services, insurance, wealth management, or a related professional

services environment would be beneficial.

Proficiency with Microsoft Office, including Outlook, Word, and Excel, and CRM’s. Experience with

Salesforce is an asset.

Skills and Competencies

Strong administrative coordination skills with the ability to manage multiple priorities, deadlines,

and moving pieces.

Confident, professional, and observant, with the ability to anticipate needs and take initiative

without waiting to be directed.

Strong problem-solving skills with a solutions-focused mindset and the judgment to know when to

escalate questions or concerns.

Agile and adaptable, with the ability to shift priorities while maintaining accuracy, professionalism,

and client service standards.

Highly organized, detail-oriented, and motivated to get things done efficiently and accurately.

Strong communication skills, both written and verbal, with the ability to interact professionally with

clients, prospects, advisors, and internal team members.

Compensation

Full benefits, RRSP matching, vacation, and parking.

8:30 a.m. to 4:30 p.m., Monday to Friday, with occasional flexibility for events, seminars, or personal

needs. The firm often works until noon on Fridays in the summer

Apply About employer

More about this job

Responsibilities

Coordinate advisor and client workflows by scheduling appointments, preparing meeting materials, processing client paperwork, and tracking follow-ups. Monitor incoming requests and deadlines while supporting accurate, timely client service and a collaborative team environment.

Requirements

Post-secondary education or continuing professional development and administrative experience are requested; experience in financial services, insurance, wealth management, or a related professional services setting is beneficial. Candidates should be proficient with Microsoft Office and CRM systems, with strong organizational, communication, prioritization, problem-solving, and adaptability skills; Salesforce experience is an asset.

Skills

Administrative Coordination
Task Prioritization
Scheduling
Meeting Preparation
Document Preparation
Client Service
Follow-Up
Attention to Detail
Organization
Problem-Solving
Communication
Initiative
Adaptability
Microsoft Outlook
Microsoft Word
Microsoft Excel

Benefits

Full Benefits
RRSP Matching
Vacation
Parking

Visa sponsorship

Not detected in the job text

Hiring contact

Derek Kennedy

Keywords

Financial Services
Wealth Management
Insurance
Administrative Support
Client Service
Client Engagement
Prospect Engagement
Appointment Scheduling
Meeting Preparation
Meeting Materials
Client Transactions
Account Updates
Transfers
Client Onboarding
Documentation
Client Files
Deadline Management
Microsoft Office
Microsoft Outlook
Microsoft Word
Microsoft Excel
CRM
Salesforce
RRSP Matching

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