Operations Coordinator

SUMMARY OF THE ROLE

Operations Coordinator

Salary- $55,000- $70,000

Working in Sudbury, On

The Operations Coordinator supports the planning and execution of heavy lift and transport projects while assisting with sales activities, customer requests, quotes, and proposals. Working across Sales, Operations, Dispatch, and Engineering, the role helps ensure effective coordination from customer inquiry through project execution.

WHAT YOU’LL BE DOING

• Support the planning and execution of heavy lift, transport, and related project activities.
• Coordinate schedules, mobilization, personnel, equipment, and other project resources.
• Support Sales with quotes, proposals, customer requests, and follow-ups.
• Coordinate information between Sales, Operations, Dispatch, Engineering, and customers to support effective project planning and execution.
• Maintain accurate customer, opportunity, and project information, and follow up on outstanding actions.
• Track project progress, milestones, risks, costs, and action items, escalating issues where required.
• Maintain project and commercial documentation, including contracts, change orders, RFIs, invoices, and closeout records.
• Assist with budget tracking, cost reporting, and invoice administration.
• Communicate with customers, project teams, subcontractors, vendors, and other stakeholders throughout the project lifecycle.
• Prepare project updates, reports, meeting notes, and status summaries.
• Support safe and efficient project delivery in accordance with company procedures and customer requirements.
• Contribute to continuous improvement and support a smooth transition from customer inquiry and quotation through project execution and closeout.

WHAT YOU’LL NEED

• Post-secondary education in business, project management, engineering, construction management, logistics, or a related field, or equivalent practical experience.
• 2-3 years experience in project coordination, operations, logistics, construction, heavy lift, transport, or a related industry is preferred.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office and experience using project management or SAP  systems is an asset.
• Strong written and verbal communication skills.

WHAT YOU’LL GET

• Health and Wellness
  • Health and dental benefits.
  • Employee Assistance Program (EAP).
• Financial and Retirement Support
  • Group Retirement Savings Plan (GRSP) matching.
  • Educational reimbursement opportunities.
• Time Off and Workplace Culture
  • Paid vacation.
  • Company-sponsored events.
  • Casual dress environment.

WANT TO KNOW MORE?

Take a look at mammoet.com

In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, accommodation will be provided to candidates with disabilities during the recruitment and selection process. If you are invited to participate in the process and require an accommodation, please let us know in advance.