Curriculum Administrative Assistant
- Happy Valley-Goose Bay, NL, Canada
Full-time
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Job details
- Job type
- Full-time
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- Posting language
- English
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Original job description
Location: Happy Valley - Goose Bay, NL
Employment: Full-Time ; Permanent
About Mamu Tshishkutamashutau - Innu Education
Located in Labrador, Mamu Tshishkutamashutau Innu Education (MTIE) is dedicated to supporting the educational journey of the Innu Nation. With two schools in Natuashish and Sheshatshiu, MTIE serves approximately 1,000 students from Kindergarten to Grade 12, fostering a culturally grounded and student-centered learning environment.
MTIE is committed to building a collaborative and supportive workplace where staff are empowered to contribute to the success and well-being of students and the broader Innu community.
About The Role
We are seeking a Curriculum Administrative Assistant to join our Curriculum team. Reporting to the Program Specialist, Language and Culture, the Administrative Assistant is the team's first point of contact and provides clerical, travel and logistics support. Working closely with the Curriculum team, the Finance team and staff at Sheshatshiu Innu School and Mushuau Innu Natuashish School, the Administrative Assistant arranges travel and logistics, including fly-in travel to Natuashish, prepares purchasing and expense paperwork, and keeps team records complete, organized and confidential.
This position plays a key role in providing dependable office support that lets the Curriculum team spend their time on students, schools and the honouring of Innu culture, traditions and Innu-aimun.
Key Responsibilities
Qualifications
Education
Compensation and Benefits
Relocation and Regional Benefits
Employment: Full-Time ; Permanent
About Mamu Tshishkutamashutau - Innu Education
Located in Labrador, Mamu Tshishkutamashutau Innu Education (MTIE) is dedicated to supporting the educational journey of the Innu Nation. With two schools in Natuashish and Sheshatshiu, MTIE serves approximately 1,000 students from Kindergarten to Grade 12, fostering a culturally grounded and student-centered learning environment.
MTIE is committed to building a collaborative and supportive workplace where staff are empowered to contribute to the success and well-being of students and the broader Innu community.
About The Role
We are seeking a Curriculum Administrative Assistant to join our Curriculum team. Reporting to the Program Specialist, Language and Culture, the Administrative Assistant is the team's first point of contact and provides clerical, travel and logistics support. Working closely with the Curriculum team, the Finance team and staff at Sheshatshiu Innu School and Mushuau Innu Natuashish School, the Administrative Assistant arranges travel and logistics, including fly-in travel to Natuashish, prepares purchasing and expense paperwork, and keeps team records complete, organized and confidential.
This position plays a key role in providing dependable office support that lets the Curriculum team spend their time on students, schools and the honouring of Innu culture, traditions and Innu-aimun.
Key Responsibilities
- Reception and Shipping: Act as the first point of contact for the team; receive, sort and distribute mail, courier and freight, and ship program materials and supplies to both schools, including air cargo to Natuashish
- Travel and Logistics: Book flights, accommodation, ground transportation and vehicle rentals for the team, consultants and guests; prepare itineraries and rebook promptly when weather cancels or delays flights to Natuashish
- Meetings and Events: Book rooms, equipment and catering for meetings, professional development sessions, workshops and community events, and arrange Innu-aimun interpreters and translators when needed
- Administrative Support: Prepare, format and proofread letters, memos, reports, presentations and spreadsheets; schedule meetings, prepare agendas, and take and distribute notes and action items
- Deadlines and Programs: Track deadlines for reports, funding applications and other submissions and send reminders; help coordinate logistics for land-based learning, cultural activities and adult learning
- Purchasing and Invoices: Prepare purchase requisitions, obtain approvals and send them to Finance; match invoices and packing slips to orders with the correct account coding, and keep a simple tracker of purchases and open orders
- Records and Confidentiality: Keep paper and electronic files organized and up to date, following MTIE records-retention requirements, and keep student, family, staff and financial information strictly confidential
Qualifications
Education
- High school graduation, or a certificate or diploma in Office Administration, Business Administration or a related field, or an equivalent combination of education and experience
- Legal entitlement to work in Canada
- Provision of a clear Criminal Record Check and Vulnerable Sector Check (current within the last 6 months)
- One to two years of administrative experience, preferably in an education or public-sector setting
- Experience booking travel and coordinating logistics for meetings and events
- Experience preparing purchase requisitions and matching invoices
- Experience working in northern, rural, or Indigenous communities is considered a strong asset
- Proficiency with Microsoft Office, Word and Excel
- Knowledge of office procedures, records management and basic bookkeeping
- Strong written and verbal communication skills, with a courteous and professional manner on the phone and in person
- Ability to manage frequent interruptions and competing deadlines while keeping accuracy high
- Ability to maintain confidentiality and exercise sound professional judgment
- Demonstrated cultural competence, including awareness of Innu culture and values; fluency in Innu-Aimun is considered an asset
- Integrity and professionalism
- Strong interpersonal skills
- Adaptability and problem-solving
- Cultural awareness and responsiveness
- Organizational and time-management skills
Compensation and Benefits
Relocation and Regional Benefits
- Relocation allowance of $2,500
- Labrador living allowance
- Annual travel allowance for personal use
- Competitive salary
- 100% employer-paid premiums for group insurance benefits
- Registered Pension Plan (RPP) with employer matching up to 5.5% of base salary
- Employer-funded RRSP contributions of 7% of base salary
- Professional development opportunities
- Tuition assistance may be available for approved programs of study, subject to organizational policy and approval
- Annual fitness and wellness allowance
- Paid personal leave provisions
- Extended office closures during Christmas and Easter
More about this job
Responsibilities
Provide reception, clerical, travel, shipping, and logistics support to the Curriculum team, including coordinating travel to Natuashish and arranging meetings and events. Prepare purchasing and expense paperwork, maintain organized and confidential records, track deadlines, and support curriculum programs and cultural activities.
Requirements
Applicants need high school graduation or a related office or business administration credential, or an equivalent combination of education and experience, and one to two years of administrative experience. Experience with travel and event logistics, purchase requisitions, and invoice matching is sought; Microsoft Office proficiency, strong communication and organizational skills, confidentiality, and cultural competence are also required.
Skills
- Microsoft Office
- Microsoft Word
- Microsoft Excel
- Travel Booking
- Logistics Coordination
- Meeting and Event Coordination
- Records Management
- Basic Bookkeeping
- Purchase Requisitions
- Invoice Matching
- Written Communication
- Verbal Communication
- Confidentiality
- Time Management
- Problem-Solving
- Cultural Awareness
Benefits
- Relocation Allowance
- Labrador Living Allowance
- Annual Personal Travel Allowance
- Group Insurance Benefits
- Registered Pension Plan With Employer Matching
- Employer-Funded RRSP Contributions
- Professional Development Opportunities
- Tuition Assistance
- Fitness and Wellness Allowance
- Paid Personal Leave
- Extended Christmas and Easter Office Closures
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Education
- Logistics
Keywords
- Microsoft Office
- Microsoft Word
- Microsoft Excel
- Office Administration
- Business Administration
- Travel Booking
- Travel Logistics
- Flight Coordination
- Accommodation Booking
- Ground Transportation
- Vehicle Rentals
- Shipping and Freight
- Air Cargo
- Meeting Coordination
- Event Planning
- Innu-Aimun Interpreters and Translators
- Purchase Requisitions
- Invoice Matching
- Basic Bookkeeping
- Account Coding
- Records Retention
- Confidential Information
- Funding Applications
- Professional Development
- Land-Based Learning
- Cultural Activities
- Education Administration
- Innu Culture
- Criminal Record Check
- Vulnerable Sector Check