Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Sep 28, 2026

Hiring at a glance

View jobs

Open jobs: 4,479
Employers: 2,082

Advertised starting pay

Average starting payCAD / year: $71,239Across 302 listings
Average starting payCAD / hour: $26.39Across 161 listings
Average starting payCAD / month: $5,136Across 19 listings
Average starting payUSD / year: $88,033Across 15 listings
Average starting payUSD / hour: $18.49Across 12 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%49 listings
Hybrid: 16%705 listings
On-site: 83%3,697 listings

Not specified: 1% (28 listings)

Employers hiring include Canada Post - Postes Canada (262), HealthCareersInSask.ca (58), Chartwell (47).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 10 days ago
Office Assistant
J.D. Irving, Limited
Conception Bay South, NL
Part-time
Communicate with customers, vendors, head office accounting and associates to ensure paperwork is processed on time.
Added 11 days ago
Senior Purchaser
KF Aerospace
Kelowna, BC
$68,000 to $86,000 CAD / year
Full-time
Added 11 days ago
Human Resources Administrator
AGAT Laboratories
Calgary, AB
Full-time
Added 11 days ago
Administrative Manager
University of British Columbia
Vancouver, BC · UBCV | Brock Hall (BRCK)
$6,143.67 to $8,830.25 CAD / month
Full-time
Added 11 days ago
Administrative Assistant, Director's Office
University of British Columbia
Kelowna, BC · UBCO | Engineering, Management and Education Building (EME)
$4,981 to $5,713 CAD / month
Full-time
UBCO | Administration | School of Engineering | Faculty of Applied Science
Added 11 days ago
Executive Assistant
University of British Columbia
Vancouver, BC · UBCV | Campus & Community Planning (CCP)
$6,143.67 to $8,830.25 CAD / month
Full-time
Added 10 days ago
Office Manager
123Dentist
Toronto, ON
$68,000 to $72,000 CAD / year
Full-time
Added 10 days ago
Administrative Manager
The University of British Columbia
Vancouver, BC
$6,143.67 to $8,830.25 CAD / month
Full-time
Added 10 days ago
Administrative Assistant, Director's Office
The University of British Columbia
Kelowna, BC
$4,981 to $5,713 CAD / month
Full-time
UBCO | Administration | School of Engineering | Faculty of Applied Science
Added 10 days ago
Accommodation Coordinator
Cirque du Soleil Entertainment Group
Montreal, QC
Full-time
Added 10 days ago
Office Administrator
DLA Piper Canada LLP
Edmonton, AB
Added 10 days ago
Senior Receptionist & Switchboard
Ricoh
Toronto, ON
Full-time
Added 10 days ago
Executive Assistant
The University of British Columbia
Vancouver, BC
$6,143.67 to $8,830.25 CAD / month
Full-time
Added 10 days ago
Administration Officer - Level 3
Murrumbidgee Local Health District (MLHD)
Griffith, ON
Full-time
Administration Officer Level 3 - Multiple Positions
Added 10 days ago
Executive Assistant to the Vice President Academic and Provost
Douglas College
New Westminster, BC
Full-time
Added 10 days ago
Administrative Assistant
RBC Dominion Securities
Edmonton, AB
Full-time
Added 11 days ago
Administrative Assistant (1-year Contract)
Ontario Native Women's Association
Ottawa, ON
Full-time · Contract
Added 11 days ago
Hébergement Coordonateur-trice | Accommodation Coordinator
Cirque du Soleil Entertainment Group
Montreal, QC
Full-time
Added 11 days ago
Receptionist - Saint John, NB
Stewart McKelvey
Saint John, NB
Full-time
Added 10 days ago
Executive Assistant
Sun Life Québec
Montreal, QC
Full-time
Added 11 days ago
Property Administrator
Recipe Unlimited Corporation
Vaughan, ON
Full-time
…Anejo. With this diverse portfolio of restaurants our Home Office Teammates have the…
Added 11 days ago
Medical Office Assistant-TH
TELUS
Vancouver, BC
Added 11 days ago
Office Supervisor
Cintas
Mississauga, ON
Cintas is seeking an Office Supervisor to assist in ensuring all functions of a fast-paced office team are completed. Responsibilities include training; directing daily activities for…
Added 10 days ago
Receptionist
Raymond James
Edmonton, AB
Full-time
Added 11 days ago
Executive Assistant
Luann Bagg Staffing Inc.
Toronto, ON
$104,000 to $108,000 CAD / year
Full-time
This a role and you will be required to work in the office 4 days per week and WFH on Friday. The office is close to Yonge and Bloor.

Mandrake

Export Operations & Office Manager

Mississauga, ON, Canada

Job type: Full-time
Apply by: Oct 16, 2026
Experience: 3-7 years of experience in executive support, office management, customer operations, sales coordination or export administration.
Posting language: English
Posted: Sep 16, 2026

Apply About employer

Applications open in a new tab.

Original job description

About the Opportunity

Our client is a rapidly growing Canadian specialty food manufacturer serving grocery, club and foodservice customers across Canada and the United States. The President and senior leadership team remain deeply involved in major customer relationships and international growth.

They are looking for a high-trust, highly organized operator who can keep the office moving and manage the administrative backbone behind U.S. export activity: files, documents, samples, follow-up and coordination. This is a visible role beside senior leadership where pace, judgement and follow-through matter.

How We Work - Read This Before You Apply

We are fast-paced, entrepreneurial and less corporate. That is not branding. It is the job.

The customer comes first. Internally, it matters less who won the argument than whether the buyer, broker and order are taken care of.
Decisions are made quickly. A request for a file, sample or answer the same day is normal.
You will work across office, warehouse and production. Titles do not protect anyone from doing what needs to be done.
Heavy corporate protocol, long approval chains and waiting to be invited into a conversation will be frustrating here.
Professional with customers. Informal, direct and low ego inside the business.

Why This Role Exists Now

U.S. club, grocery and foodservice volume has grown to the point where export administration needs a dedicated point person.
The office needs someone who closes loops so senior leadership can stay focused on customers, growth and production.
International expansion beyond Canada and the U.S. may create additional support work, but the core mandate is customer, office and U.S. export execution.

Office and Senior Leadership Support

Coordinate calendars, meeting preparation, triage and follow-up for senior leadership.
Keep records, shared inboxes and files organized and usable.
Support onboarding and day-to-day office coordination.
Protect leadership time by solving routine issues independently and escalating only what truly requires senior attention.

U.S. Export Operations

Prepare and manage commercial invoices, packing lists, certificates, specification and allergen packs, lot information and label support.
Coordinate retailer and club onboarding files accurately and on customer timelines.
Manage samples, trade-show follow-up and the documentation trail behind U.S. shipments.
Coordinate with freight forwarders, brokers, warehouse and production so customer commitments are executed cleanly.
Support work on other international markets when leadership prioritizes a specific opportunity.

Special Projects and Cross-Functional Support

Create simple checklists and templates so recurring work becomes easier and more reliable.
Improve follow-through across production, warehouse and office teams.
Step into cross-functional work as priorities change during the week.

What Strong Looks Like

3-7 years of experience in executive support, office management, customer operations, sales coordination or export administration.
Food manufacturing, CPG, frozen logistics or retailer/club coordination is a meaningful advantage.
Hands-on experience with U.S. export paperwork, commercial invoices, packing lists, customer files, samples or related documentation.
Broker, FDA, CBP or cross-border logistics exposure is helpful, but speed of learning matters just as much.
Exceptional organization, follow-through and discretion. You close loops without being asked twice.
Comfort working directly with founders, owners, Presidents or senior executives.
Strong Microsoft 365 skills and confidence working with ERP systems and digital records.
Able to manage multiple priorities, make practical decisions and solve unfamiliar problems without waiting for a playbook.
French or Spanish is an asset.
Comfortable working fully on-site in an active manufacturing environment.

What This Role Is Not

Not a VP of International Sales. Market strategy and pricing remain with senior leadership.
Not the Controller and not a bookkeeping role.
Not remote and not a relocation mandate.
Not a protocol-heavy corporate role. If you need a large organizational ladder to get a decision, this environment will frustrate you.

What We Offer

Daily exposure to senior leadership in a Canadian food business scaling in the U.S.
A broad, visible role with meaningful influence on customer execution and office effectiveness.

Room to grow into a larger operations, customer-operations or business-support role as the company scales.

Apply About employer

More about this job

Responsibilities

Manage the administrative backbone of U.S. export operations, including documentation, shipping coordination, and retailer onboarding. Provide high-level executive support to senior leadership through calendar management and office coordination.

Requirements

Requires 3-7 years of experience in executive support or export administration, preferably within food manufacturing or CPG. Must be proficient in Microsoft 365 and ERP systems with a strong ability to work on-site in a fast-paced environment.

Skills

Export Administration
Office Management
Executive Support
Commercial Invoices
Packing Lists
Cross-border Logistics
Microsoft 365
ERP Systems
Calendar Coordination
Customer Operations
FDA Compliance
CBP Regulations
Freight Forwarding
Project Management
French
Spanish

Visa sponsorship

Not detected in the job text

Keywords

Export Operations
Food Manufacturing
CPG
Frozen Logistics
Commercial Invoices
Packing Lists
FDA
CBP
Freight Forwarders
Brokers
Microsoft 365
ERP
Retailer Onboarding
Cross-border Logistics
Specialty Food
Administrative Support
Customer Operations
International Expansion
Office Management

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