Office administrator jobs in Milton, ON and nearby

Within 25 km

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Added 1 month ago
BP
Office Manager
BELFOR Property Restoration Canada
Mississauga, ON
- $55,000 to $60,000 CAD / year
- Full-time
Reporting to the General Manager, the Office Manager will provide general administrative support and assists with managing the local office. The position works to keep the office in…
Added 1 month ago
K
Entry Level Field/Office Coordinator/Engineer - Eastern Canada District - 2027
Kiewit
Oakville, ON
- $79,000 to $85,000 CAD / year
The candidate must have a strong work ethic
Added 1 month ago
K
Entry Level Field/Office Coordinator/Engineer - Ganotec - 2027
Kiewit
Oakville, ON
- $79,000 to $85,000 CAD / year
The candidate must have a strong work ethic
Added 1 month ago
K
Entry Level Field/Office Coordinator/Engineer- Eastern Canada District - 2026
Kiewit
Oakville, ON
- Full-time
The candidate must have a strong work ethic
Added 1 month ago
PC
Intake & Administrative Coordinator
Partners Community Health
Mississauga, ON
- Full-time
Added 1 month ago
BG
Office Administrator_CA
Brandt Group of Companies
Brampton, ON
- Full-time
Brandt Tractor Ltd is currently seeking a Office Administrator for our Brampton location.
Added 1 month ago
CL
office manager
CQR Logistics
Brampton, ON
- Full-time
Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
Added 1 month ago
M
Export Operations & Office Manager
Mandrake
Mississauga, ON
- Full-time
Broker, FDA, CBP or cross-border logistics exposure is helpful, but speed of learning matters just as much
Added 2 months ago
KG
Office Administrator
KUTHALA GROUP
Georgetown, ON
- Full-time
Role Description The Office Administrator is a full-time, on-site role based in Georgetown, ON, responsible for supporting daily office operations across Kuthala Group’s business divisions.…
Added 3 months ago
DP
HEAD OFFICE ADMINISTRATOR
Duka Property Management Inc.
Mississauga, ON
- Full-time
At Duka, the Head Office Administrator is more than an administrative role, it’s the operational backbone of our head office and a key connection point for property managers, residents,…
Added 2 months ago
DS
Dental Receptionist/Dental Office Administrator
Dr. Seema Steffens Family and Cosmetic Dentistry
Mississauga, ON
- Full-time
About Us: Dr. Seema Steffens’ Dental Office is an established, reputable, and patient-focused dental practice committed to delivering the highest quality dental care in a warm and welcoming…
Added 2 months ago
IC
Administrative Coordinator
ICC Compliance Center Inc
Mississauga, ON
- Full-time
Must have reliable means of transportation;
Added 2 months ago
Administrative Coordinator
The Muslim Association of Canada
Mississauga, ON
Reporting Structure: This position reports directly to the Principal/Administrator. The responsibilities of the Administrative Assistant will include, but are not limited to:
Added 3 months ago
MD
office manager
Mavis Dental Centre
Mississauga, ON
- Full-time
Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
Added 2 months ago
Front Office Manager
Northland Properties
Mississauga, ON
…what it takes to grow with us? We are seeking a dynamic Front Office Manager to join our team. Our Managers understand the meaning of true Customer Service; they are professional,…
Added 3 months ago
RJ
Administrative Coordinator - Mississauga
Raffi Jewellers Yorkdale Inc
Mississauga, ON
- Full-time
Monitor office and boutique supplies and coordinate replenishment as required.
Added 4 months ago
DS
Dental Receptionist/Dental Office Administrator
Dr. Seema Steffens Family and Cosmetic Dentistry
Mississauga, Ontario
- Full-time
About Us: Dr. Seema Steffens’ Dental Office is an established, reputable, and patient-focused dental practice committed to delivering the highest quality dental care in a warm and welcoming…
Added 3 months ago
TM
Administrative Coordinator - Olive Grove School (2026-2027)
The Muslim Association of Canada
Mississauga, ON
- Full-time
- Contract
- Temporary
Added 2 months ago
S
Senior Office Administrator
SSRG
Mississauga, ON
- Full-time
Basic understanding of shipping and cross-border rules & requirements would be an asset
Added 6 months ago
I
Warehouse Office Coordinator - CAN
iKrusher
Mississauga, Ontario
- $20 to $22 CAD / hour
- Full-time
We are currently seeking an experienced Warehouse Office Coordinator to support our Mississauga, Ontario facility in day-to-day operations on a full-time basis. This full-time, onsite role…
Added 2 months ago
TP
Sales and Office Coordinator
The Pod Group
Burlington, ON
- $45,000 to $55,000 CAD / year
- Full-time
Must have a personal vehicle and be able to travel to field locations in Southern Ontario as needed

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Mandrake

Export Operations & Office Manager

Mississauga, ON, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Experience: 3-7 years of experience in executive support, office management, customer operations, sales coordination or export administration.
Posting language: English
Posted: Sep 16, 2026

Original job description

About the Opportunity

Our client is a rapidly growing Canadian specialty food manufacturer serving grocery, club and foodservice customers across Canada and the United States. The President and senior leadership team remain deeply involved in major customer relationships and international growth.

They are looking for a high-trust, highly organized operator who can keep the office moving and manage the administrative backbone behind U.S. export activity: files, documents, samples, follow-up and coordination. This is a visible role beside senior leadership where pace, judgement and follow-through matter.

How We Work - Read This Before You Apply

We are fast-paced, entrepreneurial and less corporate. That is not branding. It is the job.

The customer comes first. Internally, it matters less who won the argument than whether the buyer, broker and order are taken care of.
Decisions are made quickly. A request for a file, sample or answer the same day is normal.
You will work across office, warehouse and production. Titles do not protect anyone from doing what needs to be done.
Heavy corporate protocol, long approval chains and waiting to be invited into a conversation will be frustrating here.
Professional with customers. Informal, direct and low ego inside the business.

Why This Role Exists Now

U.S. club, grocery and foodservice volume has grown to the point where export administration needs a dedicated point person.
The office needs someone who closes loops so senior leadership can stay focused on customers, growth and production.
International expansion beyond Canada and the U.S. may create additional support work, but the core mandate is customer, office and U.S. export execution.

Office and Senior Leadership Support

Coordinate calendars, meeting preparation, triage and follow-up for senior leadership.
Keep records, shared inboxes and files organized and usable.
Support onboarding and day-to-day office coordination.
Protect leadership time by solving routine issues independently and escalating only what truly requires senior attention.

U.S. Export Operations

Prepare and manage commercial invoices, packing lists, certificates, specification and allergen packs, lot information and label support.
Coordinate retailer and club onboarding files accurately and on customer timelines.
Manage samples, trade-show follow-up and the documentation trail behind U.S. shipments.
Coordinate with freight forwarders, brokers, warehouse and production so customer commitments are executed cleanly.
Support work on other international markets when leadership prioritizes a specific opportunity.

Special Projects and Cross-Functional Support

Create simple checklists and templates so recurring work becomes easier and more reliable.
Improve follow-through across production, warehouse and office teams.
Step into cross-functional work as priorities change during the week.

What Strong Looks Like

3-7 years of experience in executive support, office management, customer operations, sales coordination or export administration.
Food manufacturing, CPG, frozen logistics or retailer/club coordination is a meaningful advantage.
Hands-on experience with U.S. export paperwork, commercial invoices, packing lists, customer files, samples or related documentation.
Broker, FDA, CBP or cross-border logistics exposure is helpful, but speed of learning matters just as much.
Exceptional organization, follow-through and discretion. You close loops without being asked twice.
Comfort working directly with founders, owners, Presidents or senior executives.
Strong Microsoft 365 skills and confidence working with ERP systems and digital records.
Able to manage multiple priorities, make practical decisions and solve unfamiliar problems without waiting for a playbook.
French or Spanish is an asset.
Comfortable working fully on-site in an active manufacturing environment.

What This Role Is Not

Not a VP of International Sales. Market strategy and pricing remain with senior leadership.
Not the Controller and not a bookkeeping role.
Not remote and not a relocation mandate.
Not a protocol-heavy corporate role. If you need a large organizational ladder to get a decision, this environment will frustrate you.

What We Offer

Daily exposure to senior leadership in a Canadian food business scaling in the U.S.
A broad, visible role with meaningful influence on customer execution and office effectiveness.

Room to grow into a larger operations, customer-operations or business-support role as the company scales.

Apply on LinkedIn About employer

More about this job

Responsibilities

Manage the administrative backbone of U.S. export operations, including documentation, shipping coordination, and retailer onboarding. Provide high-level executive support to senior leadership through calendar management and office coordination.

Requirements

Requires 3-7 years of experience in executive support or export administration, preferably within food manufacturing or CPG. Must be proficient in Microsoft 365 and ERP systems with a strong ability to work on-site in a fast-paced environment.

Skills

Export Administration
Office Management
Executive Support
Commercial Invoices
Packing Lists
Cross-border Logistics
Microsoft 365
ERP Systems
Calendar Coordination
Customer Operations
FDA Compliance
CBP Regulations
Freight Forwarding
Project Management
French
Spanish

Visa sponsorship

Not detected in the job text

Keywords

Export Operations
Food Manufacturing
CPG
Frozen Logistics
Commercial Invoices
Packing Lists
FDA
CBP
Freight Forwarders
Brokers
Microsoft 365
ERP
Retailer Onboarding
Cross-border Logistics
Specialty Food
Administrative Support
Customer Operations
International Expansion
Office Management

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Office administrator jobs in Milton, ON and nearby

Office Manager

Entry Level Field/Office Coordinator/Engineer - Eastern Canada District - 2027

Entry Level Field/Office Coordinator/Engineer - Ganotec - 2027

Entry Level Field/Office Coordinator/Engineer- Eastern Canada District - 2026

Intake & Administrative Coordinator

Office Administrator_CA

office manager