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Added 22 hours ago
AA
OMVIC Certified Automotive Buyer & Acquisition Specialist
AD AUTO EXPORT
Richmond Hill, ON
- Full-time
We are looking for a confident, motivated, and results-driven Automotive Buyer & Acquisition Specialist to join our dealership team.
Added 1 day ago
CC
Legal Counsel, DPSA
Canadian Commercial Corporation
Ottawa, ON
- $100,589 to $115,428 CAD / year
- Full-time
…providing legal advice and services to all sectors for commercial export operations and international contracting with a primary focus on CCC’s Defense Production and Sharing Agreement…
Added 3 days ago
LE
Junior Buyer
LUMINOR Environmental Inc.
Guelph, ON
- Full-time
The Junior Buyer plays an important role within our Purchasing team, supporting procurement activities that ensure materials are available to meet production demands while maintaining…
Added 4 days ago
MS
Senior Grain Trader
McGill St Laurent
Montreal, QC
- Full-time
Own and grow your book. Originate, negotiate, and execute grain purchase and sales contracts across North America and export markets - driving volume, margin, and long-term profitability
Added 10 days ago
BC
Buyer
British Columbia Rapid Transit Company
Vancouver, BC
- Full-time
The Buyer is responsible for purchasing technical and non-technical inventory, as well as direct charge goods and services, in accordance with company policies and procedures. Selects the…
Added 16 days ago
L&
Strategic Buyer
Litherland & Co.
London, ON
- Full-time
…excellence, strategic sourcing, and sustainable growth. The Strategic Buyer position is an opportunity to join a respected industry leader and influence the procurement strategy in a…
Added 17 days ago
M
Export Operations & Office Manager
Mandrake
Mississauga, ON
- Full-time
…office moving and manage the administrative backbone behind U.S. export activity: files, documents, samples, follow-up and coordination. This is a visible role beside senior leadership…
Added 18 days ago
PT
Senior Buyer/Planner
Pleora Technologies
Ottawa, ON · Kanata, Ontario
- Full-time
Pleora Technologies is seeking a Senior Buyer / Planner to lead material planning and procurement activities supporting our manufacturing operations and global supply chain.
Added 24 days ago
BI
Senior Project Buyer
BOS Innovations Inc.
London, ON
- $72,800 to $87,360 CAD / year
- Full-time
The Senior Project Buyer is responsible for strategic sourcing, supplier selection, contract and purchase order negotiations and subcontractor management. The role works closely with…
Added 24 days ago
BI
Senior Project Buyer
BOS Innovations
London, ON
- Full-time
The Senior Project Buyer is responsible for strategic sourcing, supplier selection, contract and purchase order negotiations and subcontractor management. The role works closely with…
Added 25 days ago
CI
Purchasing & Inbound Logistics Coordinator
Canduct Industries Limited
London, ON
- $48,000 to $50,000 CAD / year
- Full-time
Generate and analyze weekly PO reports, validating supplier data and supporting buyer follow-up activities.
Added 1 month ago
M
Buyer- Planner II
MDA
Sainte-Anne-de-Bellevue, QC
- Full-time
We’re on the hunt for a Buyer / Planner on our Satellite systems team at our Montreal office.
Added 1 month ago
MM
Buyer
MTU Maintenance Canada
Delta, BC
- Full-time
The Buyer purchases general and specialized equipment, materials and business services for use by the organization. Typical duties are purchasing and negotiating materials, equipment, and…
Added 1 month ago
JC
Flow of Goods Coordinator
JYSK Canada
Coquitlam, BC
- $50,000 to $55,000 CAD / year
- Full-time
Handle ocean import/export freight documents/provide customs broker with documentation.
Added 1 month ago
A
Wholesale Vehicle Sales Rep (Cross-Border)
AEC
ON · Ontario, Canada
- Full-time
AEC CanAm is the cross-border wholesale division of Auto Export Corporation, a Canadian company with 30+ years in international automotive distribution. We source competitively priced…
Added 1 month ago
A
Used Vehicle Buyer / Wholesale Appraiser (Cross-Border)
AEC
ON · Ontario, Canada
- Full-time
AEC CanAm is the cross-border wholesale division of Auto Export Corporation, a Canadian company with 30+ years in international automotive distribution. We source competitively priced…
Added 1 month ago
FN
Buyer III
Framatome North America
Pickering, ON
- Full-time
Added 29 days ago
Senior Manager, Solutions Engineering (Canada)
Motive
Canada
Ensure the delivery of compelling, customized demonstrations that align with buyer pain points and business outcomes across various stakeholders.
Added 1 month ago
T
Project Buyer
Thales
Ottawa, ON
- Full-time
Thales has a vacancy for a Project Buyer who is responsible for the transactional procurement process of RFX, Purchase Requisition and Purchase Order (PR/PO) lifecycle. They are required to…
Added 2 months ago
T
Senior Project Buyer
Thales
Remote, Canada
- Full-time
- Remote
Thales has a vacancy for a Senior Project Buyer to support the AJISS Engineering Changes Team across the Arctic and Offshore Patrol Ship In-Service Support (AJISS) program. As a Senior…
Added 2 months ago
T
Junior Project Buyer
Thales
Remote, Canada
- Full-time
- Remote
Thales has a vacancy for a Junior Project Buyer to be responsible for coordinating and executing procurement activities for assigned projects, ensuring all goods and services are sourced to…
Added 1 month ago
Junior Buyer / Expeditor
Hatch
Mississauga, ON
Hatch is seeking a dynamic Junior Buyer/Expeditor new graduate. Reporting to the Project Management & Construction Delivery, Procurement group, you will support offices globally working…
Added 23 days ago
Senior Buyer
Hatch
Mississauga, ON
The Sr. Buyer, in close co-operation with the engineering team and other procurement team members, is essential for the purchase/delivery of project material/equipment in accordance with…
Added 23 days ago
Buyer/Expeditor, Intermediate
Hatch
Mississauga, ON
The Buyer-Expeditor, in close co-operation with the engineering team and other procurement team members, is essential for the purchase/delivery of project material/equipment in accordance…

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Mandrake

Export Operations & Office Manager

Mississauga, ON, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Apply by: Oct 16, 2026
Experience: 3-7 years of experience in executive support, office management, customer operations, sales coordination or export administration.
Posting language: English
Posted: Sep 16, 2026

Original job description

About the Opportunity

Our client is a rapidly growing Canadian specialty food manufacturer serving grocery, club and foodservice customers across Canada and the United States. The President and senior leadership team remain deeply involved in major customer relationships and international growth.

They are looking for a high-trust, highly organized operator who can keep the office moving and manage the administrative backbone behind U.S. export activity: files, documents, samples, follow-up and coordination. This is a visible role beside senior leadership where pace, judgement and follow-through matter.

How We Work - Read This Before You Apply

We are fast-paced, entrepreneurial and less corporate. That is not branding. It is the job.

The customer comes first. Internally, it matters less who won the argument than whether the buyer, broker and order are taken care of.
Decisions are made quickly. A request for a file, sample or answer the same day is normal.
You will work across office, warehouse and production. Titles do not protect anyone from doing what needs to be done.
Heavy corporate protocol, long approval chains and waiting to be invited into a conversation will be frustrating here.
Professional with customers. Informal, direct and low ego inside the business.

Why This Role Exists Now

U.S. club, grocery and foodservice volume has grown to the point where export administration needs a dedicated point person.
The office needs someone who closes loops so senior leadership can stay focused on customers, growth and production.
International expansion beyond Canada and the U.S. may create additional support work, but the core mandate is customer, office and U.S. export execution.

Office and Senior Leadership Support

Coordinate calendars, meeting preparation, triage and follow-up for senior leadership.
Keep records, shared inboxes and files organized and usable.
Support onboarding and day-to-day office coordination.
Protect leadership time by solving routine issues independently and escalating only what truly requires senior attention.

U.S. Export Operations

Prepare and manage commercial invoices, packing lists, certificates, specification and allergen packs, lot information and label support.
Coordinate retailer and club onboarding files accurately and on customer timelines.
Manage samples, trade-show follow-up and the documentation trail behind U.S. shipments.
Coordinate with freight forwarders, brokers, warehouse and production so customer commitments are executed cleanly.
Support work on other international markets when leadership prioritizes a specific opportunity.

Special Projects and Cross-Functional Support

Create simple checklists and templates so recurring work becomes easier and more reliable.
Improve follow-through across production, warehouse and office teams.
Step into cross-functional work as priorities change during the week.

What Strong Looks Like

3-7 years of experience in executive support, office management, customer operations, sales coordination or export administration.
Food manufacturing, CPG, frozen logistics or retailer/club coordination is a meaningful advantage.
Hands-on experience with U.S. export paperwork, commercial invoices, packing lists, customer files, samples or related documentation.
Broker, FDA, CBP or cross-border logistics exposure is helpful, but speed of learning matters just as much.
Exceptional organization, follow-through and discretion. You close loops without being asked twice.
Comfort working directly with founders, owners, Presidents or senior executives.
Strong Microsoft 365 skills and confidence working with ERP systems and digital records.
Able to manage multiple priorities, make practical decisions and solve unfamiliar problems without waiting for a playbook.
French or Spanish is an asset.
Comfortable working fully on-site in an active manufacturing environment.

What This Role Is Not

Not a VP of International Sales. Market strategy and pricing remain with senior leadership.
Not the Controller and not a bookkeeping role.
Not remote and not a relocation mandate.
Not a protocol-heavy corporate role. If you need a large organizational ladder to get a decision, this environment will frustrate you.

What We Offer

Daily exposure to senior leadership in a Canadian food business scaling in the U.S.
A broad, visible role with meaningful influence on customer execution and office effectiveness.

Room to grow into a larger operations, customer-operations or business-support role as the company scales.

Apply About employer

More about this job

Responsibilities

Manage the administrative backbone of U.S. export operations, including documentation, shipping coordination, and retailer onboarding. Provide high-level executive support to senior leadership through calendar management and office coordination.

Requirements

Requires 3-7 years of experience in executive support or export administration, preferably within food manufacturing or CPG. Must be proficient in Microsoft 365 and ERP systems with a strong ability to work on-site in a fast-paced environment.

Skills

Export Administration
Office Management
Executive Support
Commercial Invoices
Packing Lists
Cross-border Logistics
Microsoft 365
ERP Systems
Calendar Coordination
Customer Operations
FDA Compliance
CBP Regulations
Freight Forwarding
Project Management
French
Spanish

Visa sponsorship

Not detected in the job text

Keywords

Export Operations
Food Manufacturing
CPG
Frozen Logistics
Commercial Invoices
Packing Lists
FDA
CBP
Freight Forwarders
Brokers
Microsoft 365
ERP
Retailer Onboarding
Cross-border Logistics
Specialty Food
Administrative Support
Customer Operations
International Expansion
Office Management

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