Programs Assistant (12 months term position)

Essential Skills Manitoba is seeking a Programs Assistant to support smooth day‑to‑day operations by coordinating travel, managing office supply needs, maintaining accurate learner data, and delivering professional reception services. This role helps create an organized, efficient, and welcoming environment for staff, learners, and the public.

Qualifications & Skills:

• Secondary school diploma or equivalent experience.
• Minimum of two years of relevant experience.
• Proficiency with computer software and office equipment.
• Strong written and verbal communication skills.
• Ability to prioritize, multitask, and manage competing deadlines.
• Exceptional attention to detail.
• Experience coordinating calendars and meetings.
• Ability to work independently and as part of a team.
• Flexible, adaptable, and comfortable in changing environments.
• Builds rapport and provide exceptional customer service.
• Organized and adhere to deadlines.
• Demonstrated initiative and problem‑solving skills.
• Strong interpersonal and listening skills.
• Ensures the process guide is consistently followed and that all tasks align with the guide.
• Maintains confidentiality at all times.

Responsibilities:

• Be a positive and informed representative of the Organization.
• Welcome visitors, staff, and service providers in a friendly and professional way.
• Provide general office support by managing calls, voicemail, and emails while asking the right questions, directing messages promptly.
• Book hotels, flights, and car rentals across the province for staff and service providers.

• Order office supplies as needed and file invoices appropriately.
• Perform weekly checks on office equipment (printers, postage machine) and supply cabinets to ensure they are stocked and functioning.
• Monitor training area water bottle inventory and adjust the schedule when required.
• Report any office appliance issues or maintenance needs to the supervisor.
• Check the training area daily to ensure rooms are properly set up and ready for use.

• Manage and fulfill printing requests for all regions as they come in.
• Arrange courier or shipping services when required.
• Prepare refreshments for training sessions as required.
• Check the mailbox every day and distribute the mail.
• Update learner information in database, especially when there is timeline indications.
• Handle inventory management and tracking of ESM’s promotional supplies as needed.
• Manage door system as required.
• Load and unload the dishwasher each day.
• Other duties as assigned.

The successful applicant will be based on-site in Winnipeg office.

Applicants must be legally entitled to work in Canada.

Successful applicant will be required to provide the results of the below listed safety check.

• Vulnerable Persons Check

If you are seeking an opportunity to work with a dynamic Organization, please forward your cover letter and resume on demonstrating how you meet the qualifications (including a list of references) to Essential Skills Manitoba no later than August 7, 2026.

To know more about Essential Skills Manitoba please visit About ESM - Workplace Education Manitoba

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process.

This position will remain open until filled.

We thank all who apply and advise that only those selected for further consideration will be contacted.