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Added 24 mins ago
NURSING UNIT CLERK
Northern Health - BC
Prince George, BC
Full-time
…general supervision of Manager or designate, the Nursing Unit Assistant performs a variety of clerical duties related to the operation of a care area. These duties include acting as a…
Added 24 mins ago
R&D Technician
Prime Health Ltd
Maple Ridge, BC
Full-time
Job Posting Title: R&D Technician/Assistant (OSD Formulation)
Added 53 mins ago
Rehabilitation Assistant - Mobility Team, Provincial Mobilization
Nova Scotia Health Authority
Kentville, NS
Full-time
Reporting to the Health Services Manager, and under the supervision of therapists, the Rehabilitation Assistant, as an active member of the patient care team, works with individuals,…
Added 53 mins ago
Housing & Hospitality Assistant
The University of British Columbia
Kelowna, BC
$4,345 to $4,981 CAD / month
Part-time
The Housing & Hospitality Assistant supports Student Housing and Hospitality Services (SHHS) which includes Student Housing, Maintenance, Residence Life and Conferences & Accommodation…
Added 54 mins ago
Assistant Facility Manager
JLL
Toronto, ON · CAN-CLIENT Toronto-Omnicom
Full-time
The Assistant Facilities Manager supports the day-to-day facilities operations for a corporate office location in Toronto while assisting with select projects and operational support for…
Added 1 hour ago
Overnight Veterinary Assistant, Receptionist, Calgary North Animal Hospital
VCA Animal Hospitals
Calgary, AB
Full-time
Calgary North Animal Hospital 24-hour Emergency Service is welcoming a full-time overnight Tech Assistant Receptionist to join our fun and motivated team of professional pet health…
Added 1 hour ago
Classroom Coordinator
The University of British Columbia
Vancouver, BC
$4,443 to $4,668 CAD / month
Full-time
CUPE 2950 Salaried - Program Assistant 2 (Gr5)
Added 1 hour ago
Facilities Assistant
HealthOne
Toronto, ON
$20 to $26 CAD / hour
HealthOne is seeking a Facilities Assistant to be part of our dynamic, multidisciplinary team located in the heart of Downtown Toronto.
Added 1 hour ago
Assistant Manager, Custodial Operations and Building Services
University of Saskatchewan
Saskatoon, SK
…learning, and discovery. This team is responsible for operations, maintenance, service, utilities distribution, and customer support. The Facilities Team Charter describes the purpose,…
Added 1 hour ago
Coordinator, Academic Programs, Family Medicine
University of Saskatchewan
Saskatoon, SK
Working closely with the Program Director, Assistant Program Directors, site leadership, and administrative staff, the Coordinator supports the effective and consistent delivery of…
Added 1 hour ago
Administrative Assistant- 18-month Term (Abbotsford)-1937
Fraser Valley Aboriginal Children and Family Services Society
Abbotsford, BC
Temporary
The Administrative Assistant will provide support to professional staff in the assigned team serving children and families. Key responsibilities include assisting professional staff,…
Added 1 hour ago
Administrative Clerk- 1 Year Term (Chilliwack)-1938
Fraser Valley Aboriginal Children and Family Services Society
Chilliwack, BC
Temporary
Sharing in the maintenance of the office filing system including creating files, combining files, splitting files, filing documentation on appropriate files, preparing files for closing,…
Added 1 hour ago
Grocery Team Member (Stocker, Inventory, Floor Service, Customer Service) - Part Time
Whole Foods Market
Markham, ON
Part-time
Maintains, or ensures maintenance of, a clean and sanitary working and shopping environment; maintains equipment in accordance with WFM cleanliness and safety standards.
Added 1 hour ago
Administrative Assistant (Part-Time, On Call)
Ricoh USA, Inc.
Saskatoon, SK
Part-time
The MS Administrative Assistant is responsible for providing exceptional support and service related to clerical and administrative duties through all mediums including correspondence,…
Added 2 hours ago
(CAN) Pharmacy Assistant
Walmart Canada
Timmins, ON
Full-time
Position Summary...The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity…
Added 2 hours ago
pharmacy assistant
Walmart Canada
Mississauga, ON
Full-time
Position Summary...The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity…
Added 2 hours ago
Pharmacy Assistant - PART TIME
Walmart Canada
Langley (District), BC · Langley, BC
Position Summary...The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity…
Added 2 hours ago
Customer Sales and Service Representative
UFA Co-operative Ltd.
AB · Red Deer County, AB
Reporting to the Assistant Store Manager, the Customer Sales and Service Representative 1 (CSSR 1) is responsible for serving and assisting customers in the selection and purchase of goods…
Added 2 hours ago
Keyholder
Pet Valu
Aberdeen, SK · White Rose, ON
Part-time
Sweeping, dusting and other general store maintenance functions
Added 2 hours ago
Manager, Custodial Services - 2026-038
The Regina Exhibition Association Limited
Regina, SK
Full-time
Monitoring service levels through inspections, audits, and performance reviews to ensure facilities meet cleanliness, maintenance, safety, and customer service standards.
Added 2 hours ago
Classroom Coordinator
University of British Columbia
Vancouver, BC · UBCV | Friedman Building (FRDM)
$4,443 to $4,668 CAD / month
Full-time
CUPE 2950 Salaried - Program Assistant 2 (Gr5)
Added 3 hours ago
Manager, Custodial Services - 2026-038
Regina Exhibition Association Limited (REAL)
Regina, SK
Full-time
Monitoring service levels through inspections, audits, and performance reviews to ensure facilities meet cleanliness, maintenance, safety, and customer service standards
Added 3 hours ago
Fire Assay Assistant - Forklift Operation (FA1)
ALS
North Vancouver, BC
Full-time
Ensure cleaning and maintenance schedules are complete
Added 3 hours ago
Health and Safety Assistant
RWC Systems
Calgary, AB
Full-time
RWC is seeking a Health & Safety Assistant to support the Health & Safety Advisor in maintaining a safe and healthy work environment across our commercial construction projects throughout…
Added 3 hours ago
Administrative Assistant (12-month Contract)
Interfor
Grand Forks, BC
$56,000 to $67,000 CAD / year
Administrative Assistant (12-month Contract), Grand Forks,

MANITOBA EMPLOYMENT ESSENTIALS AND TRAINING (MEET)

Programs Assistant (12 months term position)

Winnipeg, MB, R3C 0J7, Canada

Job type: Full-time
Posting language: English
Posted: Jul 24, 2026

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Original job description

Essential Skills Manitoba is seeking a Programs Assistant to support smooth day‑to‑day operations by coordinating travel, managing office supply needs, maintaining accurate learner data, and delivering professional reception services. This role helps create an organized, efficient, and welcoming environment for staff, learners, and the public.

Qualifications & Skills:

Secondary school diploma or equivalent experience.
Minimum of two years of relevant experience.
Proficiency with computer software and office equipment.
Strong written and verbal communication skills.
Ability to prioritize, multitask, and manage competing deadlines.
Exceptional attention to detail.
Experience coordinating calendars and meetings.
Ability to work independently and as part of a team.
Flexible, adaptable, and comfortable in changing environments.
Builds rapport and provide exceptional customer service.
Organized and adhere to deadlines.
Demonstrated initiative and problem‑solving skills.
Strong interpersonal and listening skills.
Ensures the process guide is consistently followed and that all tasks align with the guide.
Maintains confidentiality at all times.

Responsibilities:

Be a positive and informed representative of the Organization.
Welcome visitors, staff, and service providers in a friendly and professional way.
Provide general office support by managing calls, voicemail, and emails while asking the right questions, directing messages promptly.
Book hotels, flights, and car rentals across the province for staff and service providers.

Order office supplies as needed and file invoices appropriately.
Perform weekly checks on office equipment (printers, postage machine) and supply cabinets to ensure they are stocked and functioning.
Monitor training area water bottle inventory and adjust the schedule when required.
Report any office appliance issues or maintenance needs to the supervisor.
Check the training area daily to ensure rooms are properly set up and ready for use.

Manage and fulfill printing requests for all regions as they come in.
Arrange courier or shipping services when required.
Prepare refreshments for training sessions as required.
Check the mailbox every day and distribute the mail.
Update learner information in database, especially when there is timeline indications.
Handle inventory management and tracking of ESM’s promotional supplies as needed.
Manage door system as required.
Load and unload the dishwasher each day.
Other duties as assigned.

The successful applicant will be based on-site in Winnipeg office.

Applicants must be legally entitled to work in Canada.

Successful applicant will be required to provide the results of the below listed safety check.

Vulnerable Persons Check

If you are seeking an opportunity to work with a dynamic Organization, please forward your cover letter and resume on demonstrating how you meet the qualifications (including a list of references) to Essential Skills Manitoba no later than August 7, 2026.

To know more about Essential Skills Manitoba please visit About ESM - Workplace Education Manitoba

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process.

This position will remain open until filled.

We thank all who apply and advise that only those selected for further consideration will be contacted.

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More about this job

Responsibilities

The Programs Assistant supports daily operations by managing office logistics, travel arrangements, and learner data. They also provide professional reception services and ensure the training environment is organized and well-maintained.

Requirements

Candidates must have a secondary school diploma or equivalent and at least two years of relevant experience. Strong communication, organizational, and computer skills are required, along with the ability to pass a vulnerable persons check.

Skills

Office administration
Travel coordination
Data management
Customer service
Communication
Multitasking
Attention to detail
Calendar management
Problem-solving
Inventory management
Interpersonal skills
Confidentiality
Computer proficiency
Scheduling
Teamwork

Visa sponsorship

Not detected in the job text

Keywords

Programs Assistant
Office Support
Travel Coordination
Data Entry
Reception
Inventory Management
Administrative Support
Customer Service
Scheduling
Database Management
Operations
Winnipeg
Vulnerable Persons Check
Office Equipment
Logistics
Professionalism
Communication
Multitasking
Problem-solving
Confidentiality

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