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Manitoba Hydro

Personnel Screening Administrator

Winnipeg, MB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 20, 2026
Posting language: English
Posted: Nov 9, 2026

Original job description

Personnel Screening Administrator

Winnipeg, MB

Manitoba Hydro is consistently recognized as one of Manitoba's Top Employers! We are a leader among energy companies in North America, recognized for providing highly reliable service and exceptional customer satisfaction. Join our team of Manitoba's best as we continue to build a company that champions safety, supports innovation, and delivers on our commitment to customer service - while actively fostering a diverse, equitable, and inclusive workplace reflective of the communities we serve.

Great Benefits

Competitive salary and comprehensive benefits package.
Defined-benefit pension plan for long-term financial security.
Enjoy a work schedule that typically provides every second Monday off (subject to location and operational requirements), supporting a balanced approach to work, family life and community.

Position Overview:

Under the direction of the Supervisor, Security & Personnel Investigations, the Personnel Screening Administrator is responsible for the day-to-day administration and operational execution of Manitoba Hydro's Personnel Risk Assessment (PRA) program. The role ensures screening activities are completed accurately, consistently, and in compliance with NERC CIP-004 requirements, Manitoba Hydro's internal policies, and applicable privacy legislation.

Responsibilities:

Process personnel risk assessment requests from initiation to completion, including coordination with HR, Talent Acquisition, and business unit contacts to ensure timely screening of new hires and contractors.
Administer and evaluate local and international criminal record checks, credential verifications, employment references, and open-source searches in accordance with established resolution guidelines.
Maintain complete and accurate personnel screening records in the agile point management system, ensuring documentation meets audit and privacy standards.
Manage screening queues and prioritize requests to meet established service level timelines, escalating complex or criminal record cases to investigators for evaluation and clearance.
Track and follow up on outstanding applications to prevent delays in onboarding and/or access provisioning.

Qualifications:

Grade 12 education plus three years of experience in background screening, personnel investigations, HR compliance, or a related role;
OR
Grade 12 education plus completion of commercial or vocational special courses, plus two years of experience in background screening, personnel investigations, HR compliance, or a related role.
Post-secondary diploma or degree in Criminology, Security Management, Law Enforcement Studies, Human Resources, or related field would be considered an asset.
Experience working within a structured case management or investigation workflow is preferred.
Experience in a regulated or critical infrastructure environment is an asset.
Familiarity with NERC CIP personnel security requirements (CIP-004) is a strong asset.
Knowledge of Canadian Criminal Code of Canada, Canadian privacy legislation (PIPEDA, PHIA) and its application to background screening activities.
Ability to evaluate and interpret background check information accurately and consistently in accordance with resolution guidelines.
Strong organizational skills with the ability to manage multiple active files under time pressure.
Meticulous attention to detail and commitment to documentation accuracy.
Clear, professional written and verbal communication skills; ability to handle sensitive information with tact and discretion.
Proficiency in Microsoft Office 365 (Word, Excel, Outlook, SharePoint) and Agile data management systems.
Must successfully pass a Manitoba Hydro Personnel Risk Assessment and maintain a 'Clear' security rating in accordance with Manitoba Hydro policy P513.
Critical Infrastructure Protection (CIP) Training (provided).

Salary Range

Starting salary will be commensurate with qualifications and experience. The range for the classification is $28.63-$38.17 Hourly, $54,851.42-$73,142.94 Annually.

Apply Now!

Ready to join a team that energizes Manitoba and puts safety, innovation, and inclusion at the heart of everything we do? Visit www.hydro.mb.ca/careers to learn more about this position and to apply online.

Application deadline: NOVEMBER 20, 2026.

We appreciate your interest in Manitoba Hydro and thank all applicants. Only those selected for the next stage of the selection process will be contacted.

If you require accommodations during the recruitment process or need this posting in an accessible format, please let us know - we're committed to a barrier-free experience for all candidates.

Apply About employer

More about this job

Responsibilities

Administer Manitoba Hydro’s Personnel Risk Assessment program, processing screening requests from initiation through completion and coordinating with HR, Talent Acquisition, and business units. Maintain accurate, audit-ready records, manage screening queues and timelines, follow up on outstanding applications, and escalate complex cases to investigators.

Requirements

Requires Grade 12 education and either three years of relevant experience or two years of relevant experience plus commercial or vocational special courses; a related post-secondary diploma or degree is an asset. Candidates should have knowledge of Canadian criminal and privacy legislation, strong screening and documentation skills, and familiarity with NERC CIP-004 is an asset; they must also pass and maintain a clear Manitoba Hydro Personnel Risk Assessment.

Skills

Background Screening
Personnel Investigations
Personnel Risk Assessment
Criminal Record Checks
Credential Verification
Employment Reference Checks
Open-Source Searches
Case Management
Regulatory Compliance
Privacy Legislation
Records Management
Risk Assessment
Attention to Detail
Written and Verbal Communication
Microsoft Office 365
Agile Data Management Systems

Benefits

Defined-Benefit Pension Plan
Every Second Monday Off

Visa sponsorship

Not detected in the job text

Keywords

Personnel Risk Assessment
Background Screening
Personnel Investigations
NERC CIP-004
Critical Infrastructure Protection
Criminal Record Checks
Credential Verification
Employment References
Open-Source Searches
Case Management
Agile Data Management System
Microsoft Office 365
Microsoft Word
Microsoft Excel
Microsoft Outlook
SharePoint
Canadian Criminal Code
PIPEDA
PHIA
Privacy Legislation
HR Compliance
Audit Standards
Security Rating
Resolution Guidelines
Screening Queue Management

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