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Added 10 mins ago
ME
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Co-op Winter 2027 - Software Engineering - 8 Months
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Document code, processes, and workflows, maintaining clear technical records.
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…owners, and functional leaders to identify key business risks, document processes and controls, assess control effectiveness, and develop practical recommendations that strengthen the…
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Quality Coordinator
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Hotel General Manager - The Broadview Hotel
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- $28 to $30 CAD / hour
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Balance key goals including food quality, speed of service, guest experience, and cost control through effective oversight of operating systems.
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Restaurant Manager
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Manpower

Project Administrator

Toronto, ON, Canada
North York, ON, Canada

Contract

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Job details

Job type: Contract
Apply by: Nov 1, 2026
Experience: Relevant education and a minimum of 3 years of administrative experience, or an equivalent combination of education and experience.
Posting language: English
Posted: Oct 2, 2026

Original job description

Are you a highly organized professional with strong administrative and coordination skills? We are seeking a Project Administrator to support community engagement initiatives, event coordination, project documentation, and team operations. This role is ideal for someone who thrives in a fast-paced environment, enjoys collaborating with diverse stakeholders, and has a keen eye for detail.

Location: North York, ON & Chatham, ON

Duration: 1 Year contract

Key Responsibilities

Administration

Manage and monitor engagement mailboxes, creating entries within database systems.
Review and draft letters to support engagement with First Nations communities.
Attend meetings and prepare detailed meeting minutes.
Coordinate meetings and engagement activities with Indigenous groups.
Track community commitments, action items, and follow-up activities resulting from engagement meetings.
Maintain contact databases and distribution lists for Indigenous Nations, community groups, and stakeholders.
Prepare and format presentations, briefing notes, meeting materials, and correspondence.
Coordinate internal communications and team updates.
Support document review and quality assurance for external communications.

Corporate Citizenship Support & Event Coordination

Support sponsorship applications for local communities and Indigenous groups, guiding both external applicants and internal team members through the Corporate Citizenship process.
Coordinate community events to foster engagement and strengthen relationships.
Order promotional materials, maintain inventory, and ensure availability for events.
Manage event logistics, including hotel bookings, catering, venues, and payments.

Compliance & Documentation

Review and edit engagement logs to ensure accurate records and reporting.
Oversee meeting minute reviews and coordinate with employees and consultants for timely finalization and distribution.
Assist with maintaining team SharePoint sites and records management systems.
Support regulatory filings by organizing consultation records, correspondence, and supporting documentation.
Assist with the preparation and quality control of consultation summaries, reports, presentations, and briefing materials.
Maintain project files and records in accordance with regulatory and records management requirements.

Team Support

Maintain the team's shared calendar and SharePoint site access.
Submit and manage vendor onboarding activities.
Collaborate with project teams, external consultants, and internal Community and Indigenous Engagement teams.
Participate in regular project meetings and team meetings.
Attend ad hoc event planning meetings.
Arrange building access, register guests for Wi-Fi access, and book rooms for consultations.

Knowledge, Skills & Abilities

Relevant education and a minimum of 3 years of administrative experience, or an equivalent combination of education and experience.
Intermediate to advanced proficiency with Microsoft Office Suite, SharePoint, email systems, internet navigation, and general computer applications.
Strong interpersonal and communication skills.
Excellent organizational and planning abilities.
Ability to learn new tasks quickly and work efficiently in a short period of time.
Self-starter with a proactive and self-motivated approach.
Excellent time management skills with the ability to prioritize competing demands.
Ability to work effectively with frequent interruptions and minimal direct supervision.

Why Apply?

This is an excellent opportunity to contribute to meaningful community engagement initiatives while working alongside a collaborative team. If you are detail-oriented, proactive, and passionate about supporting projects that make a positive impact, we would love to hear from you.

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More about this job

Responsibilities

Coordinate community engagement activities, meetings, events, communications, and project administration, including tracking commitments and maintaining stakeholder records. Support compliance and regulatory documentation by reviewing engagement records, organizing consultation materials, maintaining project files, and coordinating team operations.

Requirements

Requires relevant education and at least three years of administrative experience, or an equivalent combination of education and experience. Candidates should have intermediate to advanced proficiency with Microsoft Office, SharePoint, email, and general computer applications, along with strong communication, organizational, planning, and time-management skills.

Skills

Administrative Coordination
Community Engagement
Event Coordination
Project Documentation
Meeting Minutes
Stakeholder Communication
Database Management
Records Management
SharePoint
Microsoft Office
Document Quality Assurance
Time Management
Organization and Planning
Regulatory Documentation
Calendar Management
Vendor Onboarding

Visa sponsorship

Not detected in the job text

Keywords

Community Engagement
Indigenous Engagement
First Nations Communities
Corporate Citizenship
Project Administration
Event Coordination
Engagement Mailboxes
Database Systems
Contact Databases
Distribution Lists
Meeting Minutes
Engagement Logs
Community Commitments
Action Items
Microsoft Office Suite
SharePoint
Records Management
Regulatory Filings
Consultation Records
Quality Assurance
Briefing Notes
Presentations
Vendor Onboarding
Stakeholder Coordination
Event Logistics
Sponsorship Applications

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