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Added 2 hours ago
W
HSE Specialist
Worley
AB · Edmonton, AB
- Full-time
…consulting, engineering, procurement and construction across the project lifecycle, with services extending through to operations and decommissioning. Leveraging extensive experience and…
Added 2 hours ago
MD
Fisheries Populations Monitoring and Regulations Manager - State Prog Admin Manager Sr
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Job Class: State Program Administrator Manager Senior
Added 3 hours ago
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Senior Servicenow Developer – SPM
HCLTech
Canada
- Contract
…position is crucial for enabling effective portfolio, program, and project management, thereby streamlining healthcare delivery, improving investment decisions, and enhancing operational…
Added 4 hours ago
R
Lead Application Administrator
RBC
Toronto, ON
- Full-time
…issues within the RBC supported solution. The Lead Application Administrator will support one to many applications and the associated technical environment. An expert knowledge of…
Added 5 hours ago
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Office Administrator
Jewish Federation of British Columbia (JFBC)
Vancouver, BC · Greater Vancouver Metropolitan Area
- Internship
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Added 6 hours ago
M
AI Business Solutions
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Added 7 hours ago
Program Administrator, Policy (contract until May 2028, Hybrid, Toronto)
Law Society of Ontario
Toronto, ON
…program activities, documents, records, financial processes, and project follow-up; serves as a key administrative point of contact; and helps ensure that departmental and program work is…
Added 7 hours ago
TH
PACS Administrator
The Hospital for Sick Children
Toronto, ON
- Full-time
We are currently recruiting for a PACS Administrator to join our team! In this role you will be responsible for the management of day-to-day production and support for the PACS/RIS…
Added 8 hours ago
TS
IT Business Systems Engineer - Collaboration Tools & Analytics /Spécialiste des systèmes d'affaires TI - Outils de collaboration et analytique
TD SYNNEX North America
Mississauga, ON
- $70,000 to $85,000 CAD / year
- Full-time
Serve as a core administrator for collaboration platforms (Atlassian Jira, Confluence, JSM) and homegrown IT Tools, which serve as the underlying tools for our SDLC, including customization…
Added 9 hours ago
T
Senior Salesforce Analyst, Marketing Delivery
TD
Toronto, ON
- Full-time
Excellent communication, stakeholder management, analytical, and project management skills.
Added 10 hours ago
MG
Technical Analyst, Database
Michael Garron Hospital
Toronto, ON
- Full-time
…proficiency in the day-to-day operations (support and IMACD) and project related tasks, ensuring adherence to best…
Added 10 hours ago
DC
Technical Specialist, Real Property Management
Defence Construction Canada
Cold Lake, AB
- Full-time
Preferred: university degree in one of the above fields and/or additional training in project management; professional certification may be required depending on position (e.g. Certified…
Added 10 hours ago
C
Regional Administrator, Private Banking Eastern Region - Bilingual
CIBC
Montreal, QC
- Full-time
The Regional Private Banking Administrator holds a critical role within the CIBC Private Banking Regional team. The primary purpose is to provide operational and tactical support to the…
Added 10 hours ago
UP
Property Administrator, VGH
UBC Properties Trust
Vancouver, BC
- Full-time
Reporting to the Property Manager, the Property Administrator supports the day-to-day administration of the portfolio and provides project support to the property management team. The…
Added 10 hours ago
RB
Lead System Administrator
Royal Bank of Canada
Toronto, ON
- Full-time
…issues within the RBC supported solution. The Lead Application Administrator will support one to many applications and the associated technical environment. An expert knowledge of…
Added 11 hours ago
ML
Office Administrator
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NB · Chiasson Office, NB
- Full-time
Added 12 hours ago
P
Systems Analyst
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Milton, ON
- $40 to $45 CAD / hour
- Full-time
We are seeking a skilled and versatile Business Central Administrator to join our team. The ideal candidate will be responsible for managing and maintaining Business Central systems,…
Added 12 hours ago
YO
National Gender-Based Violence Project Facilitator/ Administrator
YMCA of Greater Halifax/Dartmouth
Dartmouth, NS
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Design all presentation materials involved for the project including resources, slide decks for virtual and in person presentations, and professional communications.
Added 14 hours ago
F
Service Coordinator / Branch Administrator
Finning
Whitehorse, YT
- Full-time
…organized and customer-focused Service Coordinator / Branch Administrator to join our Whitehorse…
Added 14 hours ago
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Accounts Receivable Administrator (Bilingual)
Colliers Project Leaders
Ottawa, ON · Mississauga, ON
- $50,000 to $55,000 CAD / year
- Full-time
Colliers Project Leaders is a team committed to projects that make a difference in communities and for the people who live there.
Added 17 hours ago
W
HSE Specialist II
Worley
Edmonton, AB
- Full-time
…consulting, engineering, procurement and construction across the project lifecycle, with services extending through to operations and decommissioning. Leveraging extensive experience and…
Added 19 hours ago
TC
Supervisor, Fund Accounting - Private Assets (Traditional PA)
The Citco Group Limited
Toronto, ON
- Full-time
4+ years of fund accounting experience in either a Private Equity Fund, Private Equity Administrator, or other financial institution where the accountant has gained financial products…
Added 19 hours ago
TC
Manager, Fund Accounting - Private Assets
The Citco Group Limited
Toronto, ON
- Full-time
3 - 5 years of fund accounting experience in either a Private Equity Fund, Private Equity Fund Administrator or other financial institution where the accountant has gained financial…
Added 19 hours ago
PC
Enterprise Application - Experienced Designer, Senior Associate (Reliability Security Clearance Required)
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Ottawa, ON
- Full-time
Manage defined workstreams or project components with guidance and build working relationships with client stakeholders at the manager and director levels.
Added 20 hours ago
B
Service Delivery Manager
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Assists in the development and monitoring of project quality plans.

Manpower

Project Administrator

Toronto, ON, Canada
North York, ON, Canada

Contract

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Job details

Job type: Contract
Apply by: Nov 1, 2026
Experience: Relevant education and a minimum of 3 years of administrative experience, or an equivalent combination of education and experience.
Posting language: English
Posted: Oct 2, 2026

Original job description

Are you a highly organized professional with strong administrative and coordination skills? We are seeking a Project Administrator to support community engagement initiatives, event coordination, project documentation, and team operations. This role is ideal for someone who thrives in a fast-paced environment, enjoys collaborating with diverse stakeholders, and has a keen eye for detail.

Location: North York, ON & Chatham, ON

Duration: 1 Year contract

Key Responsibilities

Administration

Manage and monitor engagement mailboxes, creating entries within database systems.
Review and draft letters to support engagement with First Nations communities.
Attend meetings and prepare detailed meeting minutes.
Coordinate meetings and engagement activities with Indigenous groups.
Track community commitments, action items, and follow-up activities resulting from engagement meetings.
Maintain contact databases and distribution lists for Indigenous Nations, community groups, and stakeholders.
Prepare and format presentations, briefing notes, meeting materials, and correspondence.
Coordinate internal communications and team updates.
Support document review and quality assurance for external communications.

Corporate Citizenship Support & Event Coordination

Support sponsorship applications for local communities and Indigenous groups, guiding both external applicants and internal team members through the Corporate Citizenship process.
Coordinate community events to foster engagement and strengthen relationships.
Order promotional materials, maintain inventory, and ensure availability for events.
Manage event logistics, including hotel bookings, catering, venues, and payments.

Compliance & Documentation

Review and edit engagement logs to ensure accurate records and reporting.
Oversee meeting minute reviews and coordinate with employees and consultants for timely finalization and distribution.
Assist with maintaining team SharePoint sites and records management systems.
Support regulatory filings by organizing consultation records, correspondence, and supporting documentation.
Assist with the preparation and quality control of consultation summaries, reports, presentations, and briefing materials.
Maintain project files and records in accordance with regulatory and records management requirements.

Team Support

Maintain the team's shared calendar and SharePoint site access.
Submit and manage vendor onboarding activities.
Collaborate with project teams, external consultants, and internal Community and Indigenous Engagement teams.
Participate in regular project meetings and team meetings.
Attend ad hoc event planning meetings.
Arrange building access, register guests for Wi-Fi access, and book rooms for consultations.

Knowledge, Skills & Abilities

Relevant education and a minimum of 3 years of administrative experience, or an equivalent combination of education and experience.
Intermediate to advanced proficiency with Microsoft Office Suite, SharePoint, email systems, internet navigation, and general computer applications.
Strong interpersonal and communication skills.
Excellent organizational and planning abilities.
Ability to learn new tasks quickly and work efficiently in a short period of time.
Self-starter with a proactive and self-motivated approach.
Excellent time management skills with the ability to prioritize competing demands.
Ability to work effectively with frequent interruptions and minimal direct supervision.

Why Apply?

This is an excellent opportunity to contribute to meaningful community engagement initiatives while working alongside a collaborative team. If you are detail-oriented, proactive, and passionate about supporting projects that make a positive impact, we would love to hear from you.

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More about this job

Responsibilities

Coordinate community engagement activities, meetings, events, communications, and project administration, including tracking commitments and maintaining stakeholder records. Support compliance and regulatory documentation by reviewing engagement records, organizing consultation materials, maintaining project files, and coordinating team operations.

Requirements

Requires relevant education and at least three years of administrative experience, or an equivalent combination of education and experience. Candidates should have intermediate to advanced proficiency with Microsoft Office, SharePoint, email, and general computer applications, along with strong communication, organizational, planning, and time-management skills.

Skills

Administrative Coordination
Community Engagement
Event Coordination
Project Documentation
Meeting Minutes
Stakeholder Communication
Database Management
Records Management
SharePoint
Microsoft Office
Document Quality Assurance
Time Management
Organization and Planning
Regulatory Documentation
Calendar Management
Vendor Onboarding

Visa sponsorship

Not detected in the job text

Keywords

Community Engagement
Indigenous Engagement
First Nations Communities
Corporate Citizenship
Project Administration
Event Coordination
Engagement Mailboxes
Database Systems
Contact Databases
Distribution Lists
Meeting Minutes
Engagement Logs
Community Commitments
Action Items
Microsoft Office Suite
SharePoint
Records Management
Regulatory Filings
Consultation Records
Quality Assurance
Briefing Notes
Presentations
Vendor Onboarding
Stakeholder Coordination
Event Logistics
Sponsorship Applications

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