Office & administration jobs in Canada

Group jobs by employerEmail me new jobs Save this search

Added 9 hours ago
A
Work From Home Market Research Panel. Part Time Administrative Assistant Welcome
ApexFocusGroup
Whitby, ON · Ajax, ON · Langley, BC · Saanich Core, BC · Terrebonne, QC · Milton, ON
- Part-time
Added 9 hours ago
A
Work From Home Market Research Panel. Part Time Administrative Assistant Welcome
ApexFocusGroup
Kelowna, BC · Abbotsford, BC · Coquitlam, BC · Trois-Rivières, QC · Guelph, ON · Cambridge, ON
- Part-time
Added 9 hours ago
A
Work From Home Market Research Panel. Part Time Administrative Assistant Welcome
ApexFocusGroup
Burlington, ON · Barrie, ON · Oshawa, ON · Sherbrooke, QC · Saguenay, QC · Lévis, QC
- Part-time
Added 9 hours ago
A
Work From Home Market Research Panel. Part Time Administrative Assistant Welcome
ApexFocusGroup
Longueuil, QC · Burnaby, BC · Regina, SK · Richmond, BC · Richmond Hill, ON · Oakville, ON
- Part-time
Added 9 hours ago
A
Work From Home Market Research Panel. Part Time Administrative Assistant Welcome
ApexFocusGroup
St. Catharines, ON · Niagara Falls, ON · Vaughan, ON · Gatineau, QC · Windsor, ON · Saskatoon, SK
- Part-time
Added 9 hours ago
A
Work From Home Market Research Panel. Part Time Administrative Assistant Welcome
ApexFocusGroup
Kitchener, ON · Laval, QC · Halifax, NS · London, ON · Victoria, BC · Markham, ON
- Part-time
Added 9 hours ago
A
Work From Home Market Research Panel. Part Time Administrative Assistant Welcome
ApexFocusGroup
Mississauga, ON · Winnipeg, MB · Québec, QC · Hamilton, ON · Brampton, ON · Surrey, BC
- Part-time
Added 9 hours ago
A
Work From Home Market Research Panel. Part Time Administrative Assistant Welcome
ApexFocusGroup
Toronto, ON · Montréal, QC · Vancouver, BC · Calgary, AB · Edmonton, AB · Ottawa, ON
- Part-time
Added 9 hours ago
A
Part-Time Work At Home Research Panelist. Ideal For Office Assistant.
ApexFocusGroup
Chatham, ON · Red Deer, AB · Kamloops, BC · Brantford, ON · Louisbourg, NS · Lethbridge, AB
- Part-time
We’re inviting individuals from all backgrounds, including those searching for office assistant roles, to express interest in joining upcoming consumer research studies. These may include…
Added 9 hours ago
A
Part-Time Work At Home Research Panelist. Ideal For Office Assistant.
ApexFocusGroup
St. John's, NL · Moncton, NB · Thunder Bay, ON · Dieppe, NB · Waterloo, ON · Delta, BC
- Part-time
We’re inviting individuals from all backgrounds, including those searching for office assistant roles, to express interest in joining upcoming consumer research studies. These may include…
Added 9 hours ago
A
Part-Time Work At Home Research Panelist. Ideal For Office Assistant.
ApexFocusGroup
Whitby, ON · Ajax, ON · Langley, BC · Saanich Core, BC · Terrebonne, QC · Milton, ON
- Part-time
We’re inviting individuals from all backgrounds, including those searching for office assistant roles, to express interest in joining upcoming consumer research studies. These may include…
Added 9 hours ago
A
Part-Time Work At Home Research Panelist. Ideal For Office Assistant.
ApexFocusGroup
Kelowna, BC · Abbotsford, BC · Coquitlam, BC · Trois-Rivières, QC · Guelph, ON · Cambridge, ON
- Part-time
We’re inviting individuals from all backgrounds, including those searching for office assistant roles, to express interest in joining upcoming consumer research studies. These may include…
Added 9 hours ago
A
Part-Time Work At Home Research Panelist. Ideal For Office Assistant.
ApexFocusGroup
Burlington, ON · Barrie, ON · Oshawa, ON · Sherbrooke, QC · Saguenay, QC · Lévis, QC
- Part-time
We’re inviting individuals from all backgrounds, including those searching for office assistant roles, to express interest in joining upcoming consumer research studies. These may include…
Added 9 hours ago
A
Part-Time Work At Home Research Panelist. Ideal For Office Assistant.
ApexFocusGroup
Longueuil, QC · Burnaby, BC · Regina, SK · Richmond Hill, ON · Oakville, ON
- Part-time
We’re inviting individuals from all backgrounds, including those searching for office assistant roles, to express interest in joining upcoming consumer research studies. These may include…
Added 9 hours ago
A
Part-Time Work At Home Research Panelist. Ideal For Office Assistant.
ApexFocusGroup
St. Catharines, ON · Niagara Falls, ON · Vaughan, ON · Gatineau, QC · Windsor, ON · Saskatoon, SK
- Part-time
We’re inviting individuals from all backgrounds, including those searching for office assistant roles, to express interest in joining upcoming consumer research studies. These may include…
Added 9 hours ago
A
Part-Time Work At Home Research Panelist. Ideal For Office Assistant.
ApexFocusGroup
Kitchener, ON · Laval, QC · Halifax, NS · London, ON · Victoria, BC · Markham, ON
- Part-time
We’re inviting individuals from all backgrounds, including those searching for office assistant roles, to express interest in joining upcoming consumer research studies. These may include…
Added 9 hours ago
A
Part-Time Work At Home Research Panelist. Ideal For Office Assistant.
ApexFocusGroup
Mississauga, ON · Winnipeg, MB · Québec, QC · Hamilton, ON · Brampton, ON · Surrey, BC
- Part-time
We’re inviting individuals from all backgrounds, including those searching for office assistant roles, to express interest in joining upcoming consumer research studies. These may include…
Added 9 hours ago
A
Part-Time Work At Home Research Panelist. Ideal For Office Assistant.
ApexFocusGroup
Toronto, ON · Montréal, QC · Vancouver, BC · Calgary, AB · Edmonton, AB · Ottawa, ON
- Part-time
We’re inviting individuals from all backgrounds, including those searching for office assistant roles, to express interest in joining upcoming consumer research studies. These may include…
Added 9 hours ago
P-
Unit Clerk, Oncology Clinic - BC Cancer Kelowna
PHSA - Provincial Health Services Authority
Kelowna, BC
- $29.16 CAD / hour
- Part-time
- Per diem
Added 9 hours ago
P-
Unit Clerk, Oncology Clinic - BC Cancer Prince George
PHSA - Provincial Health Services Authority
Prince George, BC
- $30.03 CAD / hour
- Part-time
- Per diem
Added 9 hours ago
KR
ASSISTANT CORPORATE SECRETARY
Kativik Regional Government
Kuujjuaq, QC
- $112,707.14 to $154,971.18 CAD / year
Act as custodian of all books, records, registers, plans, and other documents that are either the property of KRG or are deposited, filed, and preserved in the KRG office;
Added 9 hours ago
A
Administrative Assistant
adecco
Saskatoon, SK
- $23 CAD / hour
- Contract
- Temporary
…detail-oriented professional who enjoys working in a fast-paced office environment and delivering exceptional customer…
Added 9 hours ago
RC
Office Administrator
Randstad Canada
Burlington, ON
- $50,000 to $60,000 CAD / year
- Full-time
Are you a highly organized, proactive Office Administrator looking to advance your career in business administration within a close knit team in a financial services environment? We are…
Added 9 hours ago
M
Procurement Specialist
Manpower
Mississauga, ON
- $30 CAD / hour
- Temporary
Proficiency in MS Office (Excel, PowerPoint); experience with SAP MM or Ariba is an asset but not required.
Added 9 hours ago
EE
Medical Office Assistant
Express Employment Professionals
Saskatoon, SK
- Full-time
- Contract
Are you up to the challenge of working in a fast paced medical office? EXPRESS EMPLOYMENT PROFESSIONALS is seeking a Medical Office Assistant who is well organized with exceptional…

Manulife Wealth

Administrative Assistant

Dorval, QC, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 12, 2026
Experience: Minimum of 2 years of experience in an administrative, client-service, executive-assistant, or operations support role.
Posting language: English
Posted: Nov 12, 2026

Original job description

Administrative Assistant, Wealth Management

Location: Dorval, Montreal, Canada

Work Arrangement: In-Office

Employment Type: Full-time

Manulife Wealth Inc. is a client-focused investment advisory practice serving individuals, families, and businesses across Canada.

The successful candidate will manage key administrative, client-service, account-opening, documentation, and compliance-support workflows. This role is ideal for someone who is comfortable handling confidential information, coordinating multiple deadlines, and working carefully within established policies and procedures.

Key Responsibilities

Client and Advisor Support

Serve as a primary point of contact for clients and advisors regarding day-to-day administrative requests and inquiries.
Deliver proactive, professional client service by phone, email, and in person.
Respond to routine inquiries, resolve administrative issues, and escalate matters appropriately.
Coordinate and prepare client and prospect meetings, including scheduling, calendar management, agendas, follow-up items, and virtual-meeting logistics.
Prepare client correspondence, reports, presentation materials, account documentation, and service-request forms for advisor review.
Support client onboarding, ongoing account maintenance, and routine updates to client records.
Manage clients’ day-to-day requests and inquiries, including basic money movements (e.g., wires and transfers), technology-related issues, and account openings and updates, ensuring all requests are handled accurately, confidentially, and in a timely manner.
Build positive and professional relationships with clients while delivering a consistent client experience.

Administration & Operations

Prepare, review, and track new account applications, investment management agreements, beneficiary designations, privacy consents, disclosure acknowledgments, risk-tolerance/Know Your Client (KYC) questionnaires and many more.
Prepare transfer authorization forms; liaise with delivering and receiving firms; monitor transfer status; and resolve or escalate incomplete, rejected, or exception-based requests.
Track outstanding client requirements, including missing signatures, expired identification, pending custodian forms, incomplete transfer documentation, and KYC refreshes.
Follow up proactively and respectfully with clients, advisors, operations, and compliance teams to ensure documentation is completed within required timelines.
Identify operational issues, determine appropriate next steps, and escalate matters when necessary.
Assist with office administration, including mail, supplies, document scanning, record organization, and client-event logistics as needed.

Compliance and Records Management

Verify KYC and AML/ATF documentation in accordance with firm procedures and applicable CIRO and FINTRAC requirements, including government-issued identification, proof of address, SIN information where required, occupation details, source-of-funds/source-of-wealth notes, and politically exposed person screening where applicable.
Ensure files are complete and meet firm and regulatory standards before they are submitted for account approval or activation.
Maintain complete, audit-ready client files in the CRM and electronic filing systems, ensuring documents are properly dated, signed, and stored in accordance with recordkeeping, privacy, and retention requirements.
Support periodic compliance activities, including static-data updates, documentation reviews, KYC refreshes, and preparation of internal compliance reports.
Analyze client issues, determine appropriate next steps, and escalate matters when required to ensure effective and timely resolution.
Help ensure client correspondence and materials use approved content, are accurate, balanced, and non-misleading, and are escalated for review when required.
Protect the confidentiality and security of client, firm and financial information at all times.
Stay up to date on industry trends, regulatory requirements, and best practices related to financial advisory services to ensure ongoing compliance and provide high-quality client support.

Qualifications

Minimum of 2 years of experience in an administrative, client-service, executive-assistant, or operations support role.
Demonstrated ability to manage sensitive documents, multiple deadlines, and detailed follow-up processes with discretion and accuracy.
Strong written and verbal communication skills, with a polished, professional, and client-focused approach.
Exceptional attention to detail, organization, judgment, and ability to identify and escalate issues promptly.
Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
Ability to work independently while collaborating effectively with advisors, operations personnel, compliance teams, external custodians, and other internal partners.
Bilingual proficiency in English and French is required. The successful candidate must be able to communicate clearly and professionally with clients, advisors, custodians, and internal partners in both languages.

Strongly Preferred Assets

Experience in wealth management, investment advisory, banking, insurance, legal, or another regulated professional-services environment.
Working knowledge of Canadian investment-account documentation and registered account types, including RRSPs, RRIFs, TFSAs, and LIRAs.
Familiarity with Know Your Client (KYC), anti-money-laundering/anti-terrorist-financing (AML/ATF), privacy, compliance, and client-recordkeeping processes.
Experience using customer relationship management (CRM) platforms and document-management systems.

What We Offer

Competitive salary based on experience and qualifications.
Paid vacation, personal days, and statutory holidays.
A collaborative, client-first workplace with meaningful opportunities to develop within wealth management.
Training on firm systems, processes, compliance requirements, and client-service standards.

Join Our Team

If you take pride in creating calm, confidence, and exceptional service behind every client interaction, we invite you to apply. This is an opportunity to build a meaningful career in wealth management while supporting clients and advisors at important moments in their financial lives. Bring your organization, discretion, and client-first mindset to a collaborative team where your work will make a real difference every day.

Apply on LinkedIn About employer

More about this job

Responsibilities

Provide administrative and client-service support to wealth management advisors and clients, including meeting coordination, account openings and maintenance, money-movement requests, and transfer processing. Maintain accurate, audit-ready client records, support KYC and AML/ATF compliance activities, track outstanding documentation, and protect confidential information.

Requirements

At least two years of experience in an administrative, client-service, executive-assistant, or operations-support role is required, along with strong communication, organization, judgment, attention to detail, and Microsoft Office proficiency. Professional English and French proficiency is required; experience in a regulated financial or professional-services environment and familiarity with Canadian investment accounts, KYC/AML processes, CRM platforms, and document-management systems are preferred.

Skills

Client Service
Administrative Support
Account Opening
Document Management
Compliance Support
KYC and AML/ATF Documentation
Client Onboarding
Transfer Processing
Calendar Management
Written and Verbal Communication
Attention to Detail
Organization
Confidentiality
Issue Resolution and Escalation
Microsoft Office
English-French Bilingual Communication

Benefits

Paid Vacation
Personal Days
Statutory Holidays
Training
Career Development Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Wealth Management
Financial Services
Client Service
Administrative Support
Account Opening
Account Maintenance
Client Onboarding
Money Movements
Wire Transfers
Investment Management Agreements
Registered Accounts
RRSP
RRIF
TFSA
LIRA
Know Your Client (KYC)
Anti-Money Laundering (AML)
Anti-Terrorist Financing (ATF)
CIRO
FINTRAC
Politically Exposed Person Screening
Compliance
Client Recordkeeping
Document Management
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Privacy and Confidentiality

Report this job

Hiring at a glance

Advertised starting pay

Where work happens

Office & administration jobs in Canada

Work From Home Market Research Panel. Part Time Administrative Assistant Welcome

Work From Home Market Research Panel. Part Time Administrative Assistant Welcome

Work From Home Market Research Panel. Part Time Administrative Assistant Welcome

Work From Home Market Research Panel. Part Time Administrative Assistant Welcome

Work From Home Market Research Panel. Part Time Administrative Assistant Welcome

Work From Home Market Research Panel. Part Time Administrative Assistant Welcome

Work From Home Market Research Panel. Part Time Administrative Assistant Welcome

Work From Home Market Research Panel. Part Time Administrative Assistant Welcome

Part-Time Work At Home Research Panelist. Ideal For Office Assistant.

Part-Time Work At Home Research Panelist. Ideal For Office Assistant.

Part-Time Work At Home Research Panelist. Ideal For Office Assistant.

Part-Time Work At Home Research Panelist. Ideal For Office Assistant.

Part-Time Work At Home Research Panelist. Ideal For Office Assistant.

Part-Time Work At Home Research Panelist. Ideal For Office Assistant.

Part-Time Work At Home Research Panelist. Ideal For Office Assistant.

Part-Time Work At Home Research Panelist. Ideal For Office Assistant.

Part-Time Work At Home Research Panelist. Ideal For Office Assistant.

Part-Time Work At Home Research Panelist. Ideal For Office Assistant.

Unit Clerk, Oncology Clinic - BC Cancer Kelowna

Unit Clerk, Oncology Clinic - BC Cancer Prince George

ASSISTANT CORPORATE SECRETARY