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Added 13 mins ago
PC
Case Management Assistant (Temporary Full-Time)
PLEA Community Services Society of BC
Port Coquitlam, BC
- Full-time
PLEA Community Services is currently seeking a Temporary Full-Time Case Management Assistant for our U-Turn/U-Link team located in Port Coquitlam, BC. This temporary fixed-term contract is…
Added 13 mins ago
CH
Head of Grade 11, Senior School
Crofton House School
Vancouver, BC
- Full-time
Collectively, there are five individuals identified as ‘Head of Grade’ (HoG). In collaboration with the Assistant Directors, each Head of Grade develops and refines the scope and sequence…
Added 13 mins ago
CC
Account Representative 3 - RC - Union
Coastal Community
Nanaimo, BC
- Full-time
Resolves member concerns/issues and refers to the Branch Manager or Assistant Manager for issues above their level of authority.
Added 13 mins ago
CC
Account Representative 3 - RC - Union
Coastal Community
BC · Nanaimo, BC · Courtenay, BC
- Full-time
Resolves member concerns/issues and refers to the Branch Manager or Assistant Manager for issues above their level of authority.
Added 13 mins ago
C
Pharmacy Assistant (24 month contract)
Cencora
Winnipeg, MB
- Full-time
Maintain accurate data in pharmacy files and computer drives
Added 28 mins ago
TJ
Brand Manager
The J.M. Smucker Co.
Markham, ON
- Full-time
Prepare and present (or in some cases support Assistant Brand Manager) ongoing business analyses leveraging multiple sources of data (consumption, shipment, financial, syndicated, custom)…
Added 28 mins ago
E
Customer Issue and Investigation Coop
Ericsson
Ottawa, ON
- Full-time
Conduct data analysis related to Ericsson radios and CIIG team performance.
Added 43 mins ago
RE
AI Solutions Specialist - Co-op Student (Winter 2027)
Rodan Energy Solutions Inc.
Mississauga, ON
- Internship
Assist with AI use cases such as support, analytics, forecasting, compliance, reporting, internal knowledge search, and chatbot or assistant-style tools.
Added 43 mins ago
UO
Program Assistant
University of British Columbia
Vancouver, BC · UBCV | Fred Kaiser Building (KAIS)
- $4,582 to $4,816 CAD / month
- Full-time
…1,000 undergraduate and 400 graduate students. The Program Assistant provides day-to-day administrative support to students, faculty supervisors, and the department’s administrative…
Added 58 mins ago
MC
Manager, Income Property Accountant
MatchBox Consulting Group
Burnaby, BC
- Full-time
Lead, coach, and develop a team of seven property accountants, one assistant manager, and one accounts receivable clerk
Added 58 mins ago
SR
Administrative Assistant
Saskatchewan Research Council (SRC)
Saskatoon, SK
- Full-time
The Saskatchewan Research Council (SRC) is seeking an Administrative Assistant to support the Geoanalytical Laboratories by providing day-to-day administrative and operational support for…
Added 58 mins ago
MU
Administrative Assistant (Recruitment, Tenure & Promotion)
McMaster University
Hamilton, ON
- Full-time
Generate a variety of ad-hoc reports and analyze and summarize data for review by others.
Added 58 mins ago
RV
Pathology Assistant
Royal Victoria Regional Health Centre
Barrie, ON
- Full-time
assisting in the development and maintenance of procedure manuals, reports, and data.
Added 58 mins ago
MC
Assistant Manager, Corporate Accounting
MatchBox Consulting Group
Burnaby, BC
- Full-time
They are looking for an Assistant Manager, Corporate Accounting to join their management team and help lead financial and corporate reporting, internal controls, and performance measurement…
Added 59 mins ago
B
Account Manager - Internal
Brenntag
Canada/Creekbank
- Full-time
Manage spot business/ rush offers, get support from Commercial Assistant when necessary.
Added 59 mins ago
H
Office Administrative Assistant
HealthCareersInSask.ca
Foam Lake, SK
- Part-time
Added 59 mins ago
Gaming Tournament & Events Manager
Great Canadian Entertainment
Toronto, ON
…role collaborates closely with each site’s General Manager/Assistant General Manager to ensure consistent and effective execution of poker and slot…
Added 59 mins ago
B
Senior Legal Assistant, Immigration Law
BDO
Vancouver, BC
- Full-time
Our Vancouver office is looking for a Senior Legal Assistant to join BDO Law's Immigration Law practice.
Added 59 mins ago
Assistant, Site Services
B2GOLD
Edmonton, AB
Consolidate operational data and generate reports, metrics, and summaries to support planning, decision-making, and continuous improvement initiatives within Site Services.
Added 1 hour ago
NB
Senior Accountant
Neptune Bulk Terminals
North Vancouver, BC
- Full-time
Supports the Assistant Controller in the preparation of timely and accurate monthly, quarterly and annual financial reports for Neptune’s shareholders, management team, regulatory bodies,…
Added 1 hour ago
NF
Senior Sales Coordinator
Northbridge Financial
Mississauga, ON
- Full-time
…communications and presentations, maintaining reporting and data analysis, and assisting with programs that enhance sales effectiveness and…
Added 1 hour ago
CR
Assistant Finance Clerk - Casual
Canadian Red Cross
Saint John, NB
- Part-time
The Assistant Finance Clerk supports the processing of donations and donor data, contributing directly to the integrity of the Red Cross’s financial records and donor reporting.
Added 1 hour ago
A
Assistant Property and Rental Manager
Armco
Mascouche, QC
- Full-time
We are seeking a reliable, organized, and detail-oriented Assistant Property and Rental Manager to join our team. Reporting to the Director of Real Estate, the successful candidate will…
Added 1 hour ago
VL
Administrative Assistant
Vision Law Group
AB · Edmonton, AB
- Full-time
We are looking for a friendly, organized Receptionist and Administrative Assistant to be the face of our firm and the engine behind our day-to-day operations. You will be the first point of…
Added 1 hour ago
FH
Assistant Director, Finance and Business Support
Fairmont Hotels & Resorts
Lake Louise, AB
- Full-time
Maintain system of accounts and controls, providing accurate data necessary for all required accounting reports and statements.

Manulife

Executive Assistant

Toronto, ON, Canada
Waterloo, ON, Canada

$55,125.00 CAD - $91,875.00 CAD · Full-time

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Job details

Pay: $55,125.00 CAD - $91,875.00 CAD
Job type: Full-time
Apply by: Oct 7, 2026
Experience: 5 – 7 years of related experience
Posting language: English
Posted: Oct 5, 2026

Original job description

Reporting to both the VP, Growth & Go-to-Market, Head of Behavioral Insurance Canada and the Head of Product and Pricing, Individual Insurance Canada, the individual will provide diverse and advanced administrative support. In addition, the incumbent will utilize technical and business knowledge, company policies and practices and overall organizational awareness to support and communicate on behalf of executives.

Position Responsibilities:

Within established guidelines, provides advanced administrative support to executives, proactively managing details and taking action whenever appropriate.
Manages assigned projects and priorities, ensuring tasks are completed accurately and within established timelines.
Facilitates effective communication between executives and a broad range of internal and external stakeholders.
Coordinates and delegates follow-up actions related to executive commitments, monitoring progress and keeping the executive informed of key updates.
May prioritize telephone calls and meeting requests, responding whenever possible using judgment on potentially urgent matters.
Prioritizes and summarizes contents of incoming materials, e.g. mail, reports, articles, competitor packages requiring knowledge of operations, an understanding of pertinent individuals involved, protocols, actions required, timelines, signature authority required, compliance and regulatory mandates.
Schedules meetings and prepares agendas.
Provides day-to-day office coordination and serves as a key resource for staff, addressing operational and administrative needs as they arise.
Regularly interacts with other internal and external executives to obtain and furnish information.
Uses a variety of applications and tools to prepare reports, spreadsheets, presentations, and other professional documents.
Arranges and coordinates travel and meeting schedules, including travel agendas and meeting schedules.
Completes expense reports and maintain detailed records of expenses.
Works with others to ensure efficiency of the administrative and support functions.
May oversee or collaborate on special projects or initiatives.

Required Qualifications:

Bachelor’s degree preferred
High School diploma and advanced secretarial certificate
7 plus years of related secretarial or administrative assistant experience
5 – 7 years of related experience
Proficiency in all MS Office applications
Broad understanding of the organization’s policies and practices Competencies:

o Activity Coordination

o Business Partnering

o Prioritization

o Service Delivery Effectiveness

Troubleshooting/Technical Support Decision Authorities:

o Prioritizing meetings, calls and situations for executive review

o Improving administrative business practices to increase effectiveness

When you join our team:

We’ll empower you to learn and grow the career you want.
We’ll recognize and support you in a flexible environment where well-being and inclusion are more than just words.
As part of our global team, we’ll support you in shaping the future you want to see.

The role being advertised is an existing vacancy.

About Manulife and John Hancock

Manulife Financial Corporation is a leading international financial services provider, helping people make their decisions easier and lives better. To learn more about us, visit https://www.manulife.com/en/about/our-story.html.

Manulife is an Equal Opportunity Employer

At Manulife/John Hancock, we embrace our diversity. We strive to attract, develop and retain a workforce that is as diverse as the customers we serve and to foster an inclusive work environment that embraces the strength of cultures and individuals. We are committed to fair recruitment, retention, advancement and compensation, and we administer all of our practices and programs without discrimination on the basis of race, ancestry, place of origin, colour, ethnic origin, citizenship, religion or religious beliefs, creed, sex (including pregnancy and pregnancy-related conditions), sexual orientation, genetic characteristics, veteran status, gender identity, gender expression, age, marital status, family status, disability, or any other ground protected by applicable law.

It is our priority to remove barriers to provide equal access to employment. A Human Resources representative will work with applicants who request a reasonable accommodation during the application process. All information shared during the accommodation request process will be stored and used in a manner that is consistent with applicable laws and Manulife/John Hancock policies. To request a reasonable accommodation in the application process, contact hr@manulife.com.

Referenced Salary Location

CAN, Ontario, Toronto, 250 Bloor Street East

Working Arrangement

Hybrid

Salary range is expected to be between

$55,125.00 CAD - $91,875.00 CAD

Employees also have the opportunity to participate in incentive programs and earn incentive compensation tied to business and individual performance. The actual salary will vary depending on local market conditions, geography and relevant job-related factors such as knowledge, skills, qualifications, experience, and education/training. If you are applying for this role outside of the primary location, please contact hr@manulife.com for the salary range for your location.

Manulife offers eligible employees a wide array of customizable benefits, including health, dental, mental health, vision, short- and long-term disability, life and AD&D insurance coverage, adoption/surrogacy and wellness benefits, and employee/family assistance plans. We also offer eligible employees various retirement savings plans (including pension and a global share ownership plan with employer matching contributions) and financial education and counseling resources. Our generous paid time off program in Canada includes holidays, vacation, personal, and sick days, and we offer the full range of statutory leaves of absence. If you are applying for this role in the U.S., please contact hr@manulife.com for more information about U.S.-specific paid time off provisions.

We use data and analytics technologies, such as artificial intelligence (AI), and automated processing tools, to analyze and process the information you provide to us or third parties in the application process. For more information, please refer to our personal information collection statement.

Apply About employer

More about this job

Responsibilities

The Executive Assistant provides advanced administrative support to executives by managing projects, facilitating communication, and coordinating daily office operations. They are responsible for prioritizing tasks, managing schedules, and preparing professional documents to ensure organizational efficiency.

Requirements

The role requires 5 to 7 plus years of related administrative experience and proficiency in MS Office applications. A high school diploma and an advanced secretarial certificate are required, while a bachelor's degree is preferred.

Skills

Administrative support
Project management
Communication
Stakeholder management
Meeting coordination
Travel coordination
Expense reporting
MS Office
Report preparation
Office coordination
Prioritization
Business partnering
Service delivery
Troubleshooting
Technical support

Benefits

Health insurance
Dental insurance
Mental health benefits
Vision insurance
Short-term disability
Long-term disability
Life insurance
AD&D insurance
Adoption/surrogacy benefits
Wellness benefits
Employee/family assistance plans
Retirement savings plans
Pension
Global share ownership plan
Paid time off

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Executive Support
MS Office
Project Management
Stakeholder Management
Office Coordination
Expense Management
Regulatory Compliance
Business Operations
Financial Services
Insurance
Hybrid Work
Professional Documentation
Meeting Agendas
Travel Logistics

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