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Added 3 mins ago
A
Medical Office Assistant
Adecco
Toronto, ON · East York, ON
- Temporary
Added 4 mins ago
Post Office Assistant - Term
Canada Post - Postes Canada
Whitewood, SK
…Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 32 mins ago
TC
Residential Community Support Workers (Vancouver - Casual Pool)
Taproot Community Support Services
Vancouver, BC
- Temporary
Other related fields of experience include Community Support Worker, Education Assistant, Special Needs, Behaviour Interventionist, Youth Worker
Added 32 mins ago
TC
Residential Community Support Workers (Maple Ridge - Casual Pool)
Taproot Community Support Services
Maple Ridge, BC
- Temporary
Other related fields of experience include Community Support Worker, Education Assistant, Special Needs, Behaviour Interventionist, Youth Worker
Added 34 mins ago
Assistant Educator - Infant Program
Upper Canada Child Care
New Tecumseth, ON
We are currently recruiting an Assistant Educator to join our Team in Alliston at the following location: St. Cecilia CS.
Added 1 hour ago
PAYROLL ASSISTANT
Boutique La Vie En Rose
Montreal, QC
Under the supervision of the Payroll Team Lead, the Payroll Assistant provides the administrative and operational support necessary for smooth payroll operations. They ensure follow-up on…
Added 1 hour ago
IF
Legal Counsel- Transversal Affair- Employment
iA Financial Group
Toronto, ON
- Full-time
As Legal Counsel, Transversal Affairs - Employment, reporting to the Assistant Director, Transversal Affairs - Employment, you’ll serve as a trusted advisor and be at the core of our…
Added 3 hours ago
FC
Business Analyst - Fidelity Wealth
Fidelity Canada
Toronto, ON
- Full-time
We use AI-enabled LinkedIn Hiring Assistant to support parts of our sourcing process. Every hiring decision is reviewed and finalized by our recruiters. If you choose to ask questions to…
Added 3 hours ago
S
Stage Experience Lead - Full Time
sephora.com
Richmond, BC
- $22.85 to $28.55 CAD / hour
- Full-time
…Skincare, Fragrance & Haircare or a combination of these areas. An Assistant Manager, Client Experience is responsible for ensuring that all members of their team execute Sephora’s selling…
Added 4 hours ago
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Operations Manager
Teleperformance
Toronto, ON · TPCA Toronto
- Full-time
Job Role & Profile: B2B Sales Assistant Manager
Added 4 hours ago
T
Operations Manager
Teleperformance
Toronto, ON · TPCA Toronto
- Full-time
Job Role & Profile: B2B Sales Assistant Manager
Added 10 hours ago
Legal Counsel - Litigation, Compliance, Administrative Law
Toronto Community Housing or Toronto Seniors Housing
Toronto, ON
Provide work direction to Administrative Assistant – Litigation and Litigation Law Clerk;
Added 10 hours ago
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Facility Assistant
Worley
Markham, ON
- Full-time
We are currently recruiting for a Facility Assistant. Our team includes world class experts and dynamic go-getters. This is a full-time position based in Markham, Ontario.
Added 11 hours ago
PO
Administrative Assistant (WSGV)
Peace Over Violence
MB · Back, MB
- Internship
Must have 2 years of Administrative Assistant or Office Reception experience, or a combination of the two
Added 11 hours ago
RM
Labour Relations Assistant
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Part-time
The Scheduling department is currently seeking a Permanent Part-Time Labour Relations Assistant to join their team.
Added 12 hours ago
NS
2627-199 - Administrative Assistant (OA13) - A'Paqt Project - Strait Area Campus - Designated
Nova Scotia Community College - NSCC
Port Hawkesbury, NS
- Temporary
Administrative Assistant 3 (OA13) - A'Paqt Project
Added 12 hours ago
S
Stage Experience Lead - Full Time
Sephora
Toronto, ON
- $22.2 to $26.1 CAD / hour
- Full-time
…Skincare, Fragrance & Haircare or a combination of these areas. An Assistant Manager, Client Experience is responsible for ensuring that all members of their team execute Sephora’s selling…
Added 13 hours ago
SM
Indigenous Scholar - Geographies of Indigenous Health, Wellness, and the Environment
Saint Mary's University
Halifax, NS
- Full-time
Type of Employment: Assistant Professor, Tenure-Track
Added 13 hours ago
BM
Administration & Communications Coordinator
BMC MINERALS
BC · West Vancouver, BC
- Full-time
Act as Executive Assistant to the CEO and provide administrative support to the Vice Presidents.
Added 13 hours ago
TU
Student Information and Program Assistant
The University of British Columbia
Vancouver, BC
- $4,582 to $4,816 CAD / month
- Full-time
The Student Information and Program Assistant independently provides high-level program and administrative support across the planning and delivery of multiple Go Global programs. The…
Added 13 hours ago
AC
Administrator
Aston Carter
New Westminster, BC
- $24 to $25 CAD / hour
- Contract
Job Title: Administrative Assistant Indigenous Relations
Added 14 hours ago
CA
Customer Service Representative (Part-Time)
Centurion Associates Inc
Waterloo, ON
- Part-time
Reporting to the Assistant General Manager, the Customer Service Representative is responsible for the professional administration and leasing of a Centurion Property Associates Inc. │The…
Added 14 hours ago
KM
Litigation Assistant
Keyser Mason Ball, LLP
Mississauga, ON
- Full-time
KMB Law is seeking a Litigation Assistant with a minimum of 5 years of litigation experience. The successful candidate will be organized, detail-oriented and able to demonstrate strong…
Added 14 hours ago
Part time pharmacy assistant
Walmart Canada
Calgary, AB
Position Summary...The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity…
Added 14 hours ago
UO
Auxiliary Cage Processing Technician
University of British Columbia
Vancouver, BC · UBCV | Life Sciences Centre (LSC)
- $27.07 to $28.4 CAD / hour
- Full-time
CUPE 116 Hourly - Research Assistant /Technician 1

Manulife

Executive Assistant

Toronto, ON, Canada
Waterloo, ON, Canada

$55,125.00 CAD - $91,875.00 CAD · Full-time

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Job details

Pay: $55,125.00 CAD - $91,875.00 CAD
Job type: Full-time
Experience: 5 – 7 years of related experience
Posting language: English
Posted: Oct 5, 2026

Original job description

Reporting to both the VP, Growth & Go-to-Market, Head of Behavioral Insurance Canada and the Head of Product and Pricing, Individual Insurance Canada, the individual will provide diverse and advanced administrative support. In addition, the incumbent will utilize technical and business knowledge, company policies and practices and overall organizational awareness to support and communicate on behalf of executives.

Position Responsibilities:

Within established guidelines, provides advanced administrative support to executives, proactively managing details and taking action whenever appropriate.
Manages assigned projects and priorities, ensuring tasks are completed accurately and within established timelines.
Facilitates effective communication between executives and a broad range of internal and external stakeholders.
Coordinates and delegates follow-up actions related to executive commitments, monitoring progress and keeping the executive informed of key updates.
May prioritize telephone calls and meeting requests, responding whenever possible using judgment on potentially urgent matters.
Prioritizes and summarizes contents of incoming materials, e.g. mail, reports, articles, competitor packages requiring knowledge of operations, an understanding of pertinent individuals involved, protocols, actions required, timelines, signature authority required, compliance and regulatory mandates.
Schedules meetings and prepares agendas.
Provides day-to-day office coordination and serves as a key resource for staff, addressing operational and administrative needs as they arise.
Regularly interacts with other internal and external executives to obtain and furnish information.
Uses a variety of applications and tools to prepare reports, spreadsheets, presentations, and other professional documents.
Arranges and coordinates travel and meeting schedules, including travel agendas and meeting schedules.
Completes expense reports and maintain detailed records of expenses.
Works with others to ensure efficiency of the administrative and support functions.
May oversee or collaborate on special projects or initiatives.

Required Qualifications:

Bachelor’s degree preferred
High School diploma and advanced secretarial certificate
7 plus years of related secretarial or administrative assistant experience
5 – 7 years of related experience
Proficiency in all MS Office applications
Broad understanding of the organization’s policies and practices Competencies:

o Activity Coordination

o Business Partnering

o Prioritization

o Service Delivery Effectiveness

Troubleshooting/Technical Support Decision Authorities:

o Prioritizing meetings, calls and situations for executive review

o Improving administrative business practices to increase effectiveness

When you join our team:

We’ll empower you to learn and grow the career you want.
We’ll recognize and support you in a flexible environment where well-being and inclusion are more than just words.
As part of our global team, we’ll support you in shaping the future you want to see.

The role being advertised is an existing vacancy.

About Manulife and John Hancock

Manulife Financial Corporation is a leading international financial services provider, helping people make their decisions easier and lives better. To learn more about us, visit https://www.manulife.com/en/about/our-story.html.

Manulife is an Equal Opportunity Employer

At Manulife/John Hancock, we embrace our diversity. We strive to attract, develop and retain a workforce that is as diverse as the customers we serve and to foster an inclusive work environment that embraces the strength of cultures and individuals. We are committed to fair recruitment, retention, advancement and compensation, and we administer all of our practices and programs without discrimination on the basis of race, ancestry, place of origin, colour, ethnic origin, citizenship, religion or religious beliefs, creed, sex (including pregnancy and pregnancy-related conditions), sexual orientation, genetic characteristics, veteran status, gender identity, gender expression, age, marital status, family status, disability, or any other ground protected by applicable law.

It is our priority to remove barriers to provide equal access to employment. A Human Resources representative will work with applicants who request a reasonable accommodation during the application process. All information shared during the accommodation request process will be stored and used in a manner that is consistent with applicable laws and Manulife/John Hancock policies. To request a reasonable accommodation in the application process, contact hr@manulife.com.

Referenced Salary Location

CAN, Ontario, Toronto, 250 Bloor Street East

Working Arrangement

Hybrid

Salary range is expected to be between

$55,125.00 CAD - $91,875.00 CAD

Employees also have the opportunity to participate in incentive programs and earn incentive compensation tied to business and individual performance. The actual salary will vary depending on local market conditions, geography and relevant job-related factors such as knowledge, skills, qualifications, experience, and education/training. If you are applying for this role outside of the primary location, please contact hr@manulife.com for the salary range for your location.

Manulife offers eligible employees a wide array of customizable benefits, including health, dental, mental health, vision, short- and long-term disability, life and AD&D insurance coverage, adoption/surrogacy and wellness benefits, and employee/family assistance plans. We also offer eligible employees various retirement savings plans (including pension and a global share ownership plan with employer matching contributions) and financial education and counseling resources. Our generous paid time off program in Canada includes holidays, vacation, personal, and sick days, and we offer the full range of statutory leaves of absence. If you are applying for this role in the U.S., please contact hr@manulife.com for more information about U.S.-specific paid time off provisions.

We use data and analytics technologies, such as artificial intelligence (AI), and automated processing tools, to analyze and process the information you provide to us or third parties in the application process. For more information, please refer to our personal information collection statement.

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More about this job

Responsibilities

The Executive Assistant provides advanced administrative support to executives by managing projects, facilitating communication, and coordinating daily office operations. They are responsible for prioritizing tasks, managing schedules, and preparing professional documents to ensure organizational efficiency.

Requirements

The role requires 5 to 7 plus years of related administrative experience and proficiency in MS Office applications. A high school diploma and an advanced secretarial certificate are required, while a bachelor's degree is preferred.

Skills

Administrative support
Project management
Communication
Stakeholder management
Meeting coordination
Travel coordination
Expense reporting
MS Office
Report preparation
Office coordination
Prioritization
Business partnering
Service delivery
Troubleshooting
Technical support

Benefits

Health insurance
Dental insurance
Mental health benefits
Vision insurance
Short-term disability
Long-term disability
Life insurance
AD&D insurance
Adoption/surrogacy benefits
Wellness benefits
Employee/family assistance plans
Retirement savings plans
Pension
Global share ownership plan
Paid time off

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Executive Support
MS Office
Project Management
Stakeholder Management
Office Coordination
Expense Management
Regulatory Compliance
Business Operations
Financial Services
Insurance
Hybrid Work
Professional Documentation
Meeting Agendas
Travel Logistics

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