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Added 25 mins ago
UO
Lead Executive Assistant
University of Ottawa
Ottawa, ON · Tabaret Hall
- Full-time
Reporting to the Chief of Staff within the Vice-President Finance and Administration Office, the incumbent will provide administrative support to senior management to ensure smooth office…
Added 1 hour ago
UO
Lead Executive Assistant
University of Ottawa
Ottawa, ON
- Full-time
Reporting to the Chief of Staff within the Vice-President Finance and Administration Office, the incumbent will provide administrative support to senior management to ensure smooth office…
Added 1 hour ago
TL
Risk Operations Specialist, General Counsel's Office
The Law Office Management Association (TLOMA)
Toronto, ON
- Full-time
Reporting to the General Counsel, the Risk Operations Specialist provides compliance, project management and operational support to the General Counsel’s Office and related internal…
Added 1 hour ago
MT
Administrative Assistant, People and Culture - Bilingual (EN/FR)
Miller Thomson LLP
Toronto, ON
- Full-time
We are seeking a Bilingual Administrative Assistant, People and Culture to join the team in our Toronto Office.
Added 2 hours ago
DU
Administrative Assistant
Dalhousie University
Halifax, NS
- Part-time
…Reporting to the Department Administrator, the Administrative Assistant provides comprehensive administrative, financial, and program support to the Department. The role coordinates…
Added 2 hours ago
GS
Finance Manager (Full-time / Onsite)
Good Shepherd Ministries
Toronto, ON
- Full-time
Reporting to the Assistant Executive Director, the Finance Manager enhances the dignity and quality of life of our clients through his/her assumed responsibility for the stewardship of…
Added 2 hours ago
S
Executive Assistant and Office Manager
SpryPoint
Charlottetown, PE
- Full-time
We are seeking a proactive and capable Office Manager & Executive Assistant to join the SpryPoint team!
Added 2 hours ago
BC
Risk Operations Specialist, General Counsel's Office
Blake, Cassels & Graydon LLP
Toronto, ON
- $70,000 to $85,000 CAD / year
- Full-time
Reporting to the General Counsel, the Risk Operations Specialist provides compliance, project management and operational support to the General Counsel’s Office and related internal…
Added 3 hours ago
O
Executive Assistant
OFIFC
Toronto, ON
- Full-time
To provide administrative, scheduling and financial support to the OFIFC Senior Director of Finance. This role requires sensitivity to time, organizational skills, and financial literacy or…
Added 3 hours ago
L
Assistant Manager, Operations | Tanger Outlet
lululemon
Ottawa, ON
- Internship
The Assistant Manager, Operations role is an essential part of the store leadership team and is responsible for making sure our retail business runs smoothly and successfully. Assistant…
Added 4 hours ago
GS
Executive Assistant to the Chief Financial Officer
Good Shepherd Centres
Hamilton, ON
- $33.1 to $39.48 CAD / hour
- Full-time
Reporting to the Chief Financial Officer, the Executive Assistant provides high-level administrative, organizational and operational support to the CFO while supporting the Controller and…
Added 6 hours ago
IF
Executive Assistant, Distribution, GBRS
iA Financial Group
Toronto, ON · Montreal, QC · Quebec, QC
- Full-time
…feel confident and secure about their future? As an Executive Assistant, Group Savings and Retirement Distribution, you will play a key role in providing executive and administrative…
Added 7 hours ago
FC
Business Analyst - Fidelity Wealth
Fidelity Canada
Toronto, ON
- Full-time
You will be responsible for business requirements elicitation, analysis, and documentation, as well as supporting project estimation, planning, and requirements prioritization. Acting as a…
Added 8 hours ago
UO
Financial Coordinator
University of Waterloo
Waterloo, ON
- Full-time
…set-up, tracking monthly financial statements and assisting with project reports to funding agencies. The Financial Coordinator also supports the Financial Officer, the Administrative…
Added 12 hours ago
AA
Gestionnaire de Configuration, Service à la Clientèle / Configuration Manager, Customer Services
Airbus Aircraft
Montreal, QC
- Full-time
…correctement identifiées et documentées au niveau du programme (ex. en assistant aux réunions…
Added 15 hours ago
W
Facility Assistant
Worley
Markham, ON
- Full-time
…consulting, engineering, procurement and construction across the project lifecycle, with services extending through to operations and decommissioning. Leveraging extensive experience and…
Added 18 hours ago
TU
Student Information and Program Assistant
The University of British Columbia
Vancouver, BC
- $4,582 to $4,816 CAD / month
- Full-time
The Student Information and Program Assistant independently provides high-level program and administrative support across the planning and delivery of multiple Go Global programs. The…
Added 18 hours ago
K
Project Assistant / Client Lead
Kinectrics
Toronto, ON
- Full-time
Reports to: Section Manager, Project Controls & PM
Added 18 hours ago
PG
Executive Assistant – Winnipeg, MB
Paterson Grain
Winnipeg, MB
- Full-time
…results-oriented professional to fill the role of Executive Assistant. The successful candidate will be responsible for complex and confidential administrative assignments in support of the…
Added 19 hours ago
UO
Student Information and Program Assistant
University of British Columbia
Vancouver, BC · UBCV | UBC Life Building (LIFE)
- $4,582 to $4,816 CAD / month
- Full-time
The Student Information and Program Assistant independently provides high-level program and administrative support across the planning and delivery of multiple Go Global programs. The…
Added 19 hours ago
UO
Clinical Research Coordinator
University of British Columbia
Vancouver, BC · PHSA | BC Children's Hospital (BCCH)
- $4,845.17 to $5,713.66 CAD / month
- Full-time
The successful candidate will report to Dr Lunken and the senior project coordinator in the lab to fulfill research-related responsibilities in a professional and ethical manner. The…
Added 20 hours ago
Assistant Vice-President, Corporate Properties & Workplace Services
The Canada Life Assurance Company
Winnipeg, MB · London, ON · Toronto, ON
We are looking for an Assistant Vice-President, Corporate Properties & Workplace Services.
Added 21 hours ago
O
Office Manager, Executive Leadership Support
Optum
Richmond, BC
- Full-time
Executive Assistant support to onsite C-Suite leadership
Added 21 hours ago
TP
Management Assistant, Procurement Services
Toronto Pearson International Airport
Toronto, ON
- Full-time
Reporting to the Head of Procurement, the Management Assistant, Procurement Services plays a critical role in enabling the success of GTAA’s procurement function. This position provides…
Added 21 hours ago
VB
Controller
Vaco by Highspring
Victoria, BC
- $125,000 to $145,000 CAD / year
- Contract
…external and internal financial reporting, job costing and project reporting, forecast model builds, statutory and tax compliance, and the operational accounting processes that support…

Manulife

Executive Assistant

Toronto, ON, Canada
Waterloo, ON, Canada

$55,125.00 CAD - $91,875.00 CAD · Full-time

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Job details

Pay: $55,125.00 CAD - $91,875.00 CAD
Job type: Full-time
Experience: 5 – 7 years of related experience
Posting language: English
Posted: Oct 5, 2026

Original job description

Reporting to both the VP, Growth & Go-to-Market, Head of Behavioral Insurance Canada and the Head of Product and Pricing, Individual Insurance Canada, the individual will provide diverse and advanced administrative support. In addition, the incumbent will utilize technical and business knowledge, company policies and practices and overall organizational awareness to support and communicate on behalf of executives.

Position Responsibilities:

Within established guidelines, provides advanced administrative support to executives, proactively managing details and taking action whenever appropriate.
Manages assigned projects and priorities, ensuring tasks are completed accurately and within established timelines.
Facilitates effective communication between executives and a broad range of internal and external stakeholders.
Coordinates and delegates follow-up actions related to executive commitments, monitoring progress and keeping the executive informed of key updates.
May prioritize telephone calls and meeting requests, responding whenever possible using judgment on potentially urgent matters.
Prioritizes and summarizes contents of incoming materials, e.g. mail, reports, articles, competitor packages requiring knowledge of operations, an understanding of pertinent individuals involved, protocols, actions required, timelines, signature authority required, compliance and regulatory mandates.
Schedules meetings and prepares agendas.
Provides day-to-day office coordination and serves as a key resource for staff, addressing operational and administrative needs as they arise.
Regularly interacts with other internal and external executives to obtain and furnish information.
Uses a variety of applications and tools to prepare reports, spreadsheets, presentations, and other professional documents.
Arranges and coordinates travel and meeting schedules, including travel agendas and meeting schedules.
Completes expense reports and maintain detailed records of expenses.
Works with others to ensure efficiency of the administrative and support functions.
May oversee or collaborate on special projects or initiatives.

Required Qualifications:

Bachelor’s degree preferred
High School diploma and advanced secretarial certificate
7 plus years of related secretarial or administrative assistant experience
5 – 7 years of related experience
Proficiency in all MS Office applications
Broad understanding of the organization’s policies and practices Competencies:

o Activity Coordination

o Business Partnering

o Prioritization

o Service Delivery Effectiveness

Troubleshooting/Technical Support Decision Authorities:

o Prioritizing meetings, calls and situations for executive review

o Improving administrative business practices to increase effectiveness

When you join our team:

We’ll empower you to learn and grow the career you want.
We’ll recognize and support you in a flexible environment where well-being and inclusion are more than just words.
As part of our global team, we’ll support you in shaping the future you want to see.

The role being advertised is an existing vacancy.

About Manulife and John Hancock

Manulife Financial Corporation is a leading international financial services provider, helping people make their decisions easier and lives better. To learn more about us, visit https://www.manulife.com/en/about/our-story.html.

Manulife is an Equal Opportunity Employer

At Manulife/John Hancock, we embrace our diversity. We strive to attract, develop and retain a workforce that is as diverse as the customers we serve and to foster an inclusive work environment that embraces the strength of cultures and individuals. We are committed to fair recruitment, retention, advancement and compensation, and we administer all of our practices and programs without discrimination on the basis of race, ancestry, place of origin, colour, ethnic origin, citizenship, religion or religious beliefs, creed, sex (including pregnancy and pregnancy-related conditions), sexual orientation, genetic characteristics, veteran status, gender identity, gender expression, age, marital status, family status, disability, or any other ground protected by applicable law.

It is our priority to remove barriers to provide equal access to employment. A Human Resources representative will work with applicants who request a reasonable accommodation during the application process. All information shared during the accommodation request process will be stored and used in a manner that is consistent with applicable laws and Manulife/John Hancock policies. To request a reasonable accommodation in the application process, contact hr@manulife.com.

Referenced Salary Location

CAN, Ontario, Toronto, 250 Bloor Street East

Working Arrangement

Hybrid

Salary range is expected to be between

$55,125.00 CAD - $91,875.00 CAD

Employees also have the opportunity to participate in incentive programs and earn incentive compensation tied to business and individual performance. The actual salary will vary depending on local market conditions, geography and relevant job-related factors such as knowledge, skills, qualifications, experience, and education/training. If you are applying for this role outside of the primary location, please contact hr@manulife.com for the salary range for your location.

Manulife offers eligible employees a wide array of customizable benefits, including health, dental, mental health, vision, short- and long-term disability, life and AD&D insurance coverage, adoption/surrogacy and wellness benefits, and employee/family assistance plans. We also offer eligible employees various retirement savings plans (including pension and a global share ownership plan with employer matching contributions) and financial education and counseling resources. Our generous paid time off program in Canada includes holidays, vacation, personal, and sick days, and we offer the full range of statutory leaves of absence. If you are applying for this role in the U.S., please contact hr@manulife.com for more information about U.S.-specific paid time off provisions.

We use data and analytics technologies, such as artificial intelligence (AI), and automated processing tools, to analyze and process the information you provide to us or third parties in the application process. For more information, please refer to our personal information collection statement.

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More about this job

Responsibilities

The Executive Assistant provides advanced administrative support to executives by managing projects, facilitating communication, and coordinating daily office operations. They are responsible for prioritizing tasks, managing schedules, and preparing professional documents to ensure organizational efficiency.

Requirements

The role requires 5 to 7 plus years of related administrative experience and proficiency in MS Office applications. A high school diploma and an advanced secretarial certificate are required, while a bachelor's degree is preferred.

Skills

Administrative support
Project management
Communication
Stakeholder management
Meeting coordination
Travel coordination
Expense reporting
MS Office
Report preparation
Office coordination
Prioritization
Business partnering
Service delivery
Troubleshooting
Technical support

Benefits

Health insurance
Dental insurance
Mental health benefits
Vision insurance
Short-term disability
Long-term disability
Life insurance
AD&D insurance
Adoption/surrogacy benefits
Wellness benefits
Employee/family assistance plans
Retirement savings plans
Pension
Global share ownership plan
Paid time off

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Executive Support
MS Office
Project Management
Stakeholder Management
Office Coordination
Expense Management
Regulatory Compliance
Business Operations
Financial Services
Insurance
Hybrid Work
Professional Documentation
Meeting Agendas
Travel Logistics

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