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Added 5 mins ago
MC
Project Coordinator – Light Industrial/Commercial
MatchBox Consulting Group
Vancouver, BC
- $80,000 to $90,000 CAD / year
- Contract
Location: Vancouver, BC | Full-Time, Permanent | 100% In-Office
Added 5 mins ago
AI
Data Business Analyst - PL/SQL, T-SQL & Data Warehousing
Astra-North Infoteck Inc. ~ Conquering today’s challenges, achieving tomorrow’s vision!
Toronto, ON
- Full-time
Work Arrangement: Hybrid (2 days per week in-person at Toronto office preferred)
Added 5 mins ago
LC
Client Experience & Service Coordinator
LightForm Canada
Vancouver, BC
- Full-time
LightForm is looking for a proactive, detail-oriented Client Experience & Service Coordinator to join our Edmonton Head Office team.
Added 5 mins ago
HT
Senior Financial Analyst - Corporate Accounting
Husky Technologies
Bolton, ON
- Full-time
Title: Senior Financial Analyst - Corporate Accounting
Added 5 mins ago
SC
Administrative Assistant (2 Positions)
Sheridan College
Oakville, ON
- Full-time
3-year diploma/degree in Office Administration, Business Administration, Business Management or a related field
Added 5 mins ago
TI
AI Solutions Developer
TS Imagine
Montreal, QC
- Full-time
…into answers. You'll be part of our dynamic Data & Analytics Office, a globally distributed, high-impact team that processes trillions of data points and manages our cutting-edge data lake…
Added 5 mins ago
MC
Property Administrator
Medallion Corporation
Hamilton, ON
- Full-time
Proficiency in Microsoft Office (Word, Excel, Outlook)
Added 5 mins ago
TS
Accounting Associate
T&T Supermarket
Markham, ON
- Full-time
Reporting to the Manager, the Accounting Associate will be responsible for providing daily accounting duties and administrative support for the Finance & Accounting Department, ensures the…
Added 5 mins ago
FR
General Accounting Administrator
FirstService Residential Canada
Vancouver, BC
- Full-time
The General Accounting Administrator, Investment Client Service supports the Investment Client Service (ICS) team with accounting, transaction administration, and non-resident tax matters.…
Added 5 mins ago
SR
Executive Assistant
STRIVE Recruitment Inc.
North Vancouver, BC
- Full-time
STRIVE is a Vancouver based recruitment firm offering recruitment solutions in the specialist areas of Accounting & Finance, Corporate Administration, Operations & Manufacturing, and…
Added 5 mins ago
BC
Senior Cost Control Specialist
Bantrel Co.
Calgary, AB
- Full-time
…from our primary Calgary, Edmonton, Saskatoon, and Toronto office locations and delivers construction management and self-perform construction services at various Client sites across…
Added 5 mins ago
B
Manager, Risk Report Development
BMO
Toronto, ON · BMOPLACE
- Full-time
The role is based in Toronto and operates in a hybrid model (minimum 3 days in office).
Added 5 mins ago
Entry-Level Finance Analyst - Kiewit Nuclear Canada
Kiewit
Oakville, ON
…to $4 billion? How about taking part in key forecasting and accounting practices? If this is something that interests you, Kiewit is looking for individuals who can make a profound impact…
Added 5 mins ago
M
Vendor Conflicts Lead
Metrolinx
Canada
- Full-time
This role is an in‑office position based at 20 Bay Street office. Our team is highly collaborative, and much of our work benefits from in‑person co‑creation, relationship‑building, and…
Added 5 mins ago
Member Services Representative
Coast Capital Savings
Delta, BC
Added 5 mins ago
AG
Director, Growth & Innovation Operations
Altus Group
Toronto, ON
- Full-time
Added 5 mins ago
M
Bilingual Manager, AdminAdvantage Client Services
Manulife
Halifax, NS · Toronto, ON · Waterloo, ON · Montreal, QC
- Full-time
Added 20 mins ago
B
Buyer, Equipment and Data Centre Sourcing
Bell
Montreal, QC
- Full-time
Added 20 mins ago
BC
Specialist, Broking & Placement - Real Estate
BFL CANADA
Langley (District), BC · Vancouver, BC · Langley, BC
- Full-time
We are looking for a Specialist, Broking & Placement to join our team in our Vancouver or Langley office!
Added 20 mins ago
OT
Sr. Software Developer (Bilingual)
Open Text Corporation
Ottawa, ON · Richmond Hill, ON
- Other
Location: Richmond Hill, ON/ Ottawa, ON, Canada (Office- based/On-site)
Added 20 mins ago
RB
Director, Enterprise Performance Management
Royal Bank of Canada
Toronto, ON
- Full-time
Accounting, Business Analytics, Decision Making, Financial Planning and Analysis (FP&A), Interpersonal Relationships, Organizational Leadership, Team Management
Added 20 mins ago
RB
Sr. Administrator - Milvus Trade Capture
Royal Bank of Canada
Toronto, ON
- Full-time
Very strong computer skills, including Microsoft Office applications
Added 20 mins ago
M
Underwriting Assistant (Fixed-Term, 12 Months))
Marsh
Ottawa, ON
- Temporary
- Other
…a requirement of working at least three days a week in the…
Added 20 mins ago
TC
Merchandise Payable Admin, Invoice Entry - 12 Month Contract
TJX Companies
ON · Mississauga, Ontario
- $37,590 to $52,626 CAD / year
- Full-time
…skills including Data entry, word processing, knowledge of accounting applications such as Power…
Added 20 mins ago
BC
Senior Cost Control Specialist
Bantrel Co.
Calgary, AB
- Full-time
…from our primary Calgary, Edmonton, Saskatoon, and Toronto office locations and delivers construction management and self-perform construction services at various Client sites across…

Manulife

Executive Assistant

Toronto, ON, Canada
Waterloo, ON, Canada

$55,125.00 CAD - $91,875.00 CAD · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $55,125.00 CAD - $91,875.00 CAD
Job type: Full-time
Apply by: Nov 7, 2026
Experience: 5 – 7 years of related experience
Posting language: English
Posted: Nov 5, 2026

Original job description

Reporting to both the VP, Growth & Go-to-Market, Head of Behavioral Insurance Canada and the Head of Product and Pricing, Individual Insurance Canada, the individual will provide diverse and advanced administrative support. In addition, the incumbent will utilize technical and business knowledge, company policies and practices and overall organizational awareness to support and communicate on behalf of executives.

Position Responsibilities:

Within established guidelines, provides advanced administrative support to executives, proactively managing details and taking action whenever appropriate.
Manages assigned projects and priorities, ensuring tasks are completed accurately and within established timelines.
Facilitates effective communication between executives and a broad range of internal and external stakeholders.
Coordinates and delegates follow-up actions related to executive commitments, monitoring progress and keeping the executive informed of key updates.
May prioritize telephone calls and meeting requests, responding whenever possible using judgment on potentially urgent matters.
Prioritizes and summarizes contents of incoming materials, e.g. mail, reports, articles, competitor packages requiring knowledge of operations, an understanding of pertinent individuals involved, protocols, actions required, timelines, signature authority required, compliance and regulatory mandates.
Schedules meetings and prepares agendas.
Provides day-to-day office coordination and serves as a key resource for staff, addressing operational and administrative needs as they arise.
Regularly interacts with other internal and external executives to obtain and furnish information.
Uses a variety of applications and tools to prepare reports, spreadsheets, presentations, and other professional documents.
Arranges and coordinates travel and meeting schedules, including travel agendas and meeting schedules.
Completes expense reports and maintain detailed records of expenses.
Works with others to ensure efficiency of the administrative and support functions.
May oversee or collaborate on special projects or initiatives.

Required Qualifications:

Bachelor’s degree preferred
High School diploma and advanced secretarial certificate
7 plus years of related secretarial or administrative assistant experience
5 – 7 years of related experience
Proficiency in all MS Office applications
Broad understanding of the organization’s policies and practices Competencies:

o Activity Coordination

o Business Partnering

o Prioritization

o Service Delivery Effectiveness

Troubleshooting/Technical Support Decision Authorities:

o Prioritizing meetings, calls and situations for executive review

o Improving administrative business practices to increase effectiveness

When you join our team:

We’ll empower you to learn and grow the career you want.
We’ll recognize and support you in a flexible environment where well-being and inclusion are more than just words.
As part of our global team, we’ll support you in shaping the future you want to see.

The role being advertised is an existing vacancy.

About Manulife and John Hancock

Manulife Financial Corporation is a leading international financial services provider, helping people make their decisions easier and lives better. To learn more about us, visit https://www.manulife.com/en/about/our-story.html.

Manulife is an Equal Opportunity Employer

At Manulife/John Hancock, we embrace our diversity. We strive to attract, develop and retain a workforce that is as diverse as the customers we serve and to foster an inclusive work environment that embraces the strength of cultures and individuals. We are committed to fair recruitment, retention, advancement and compensation, and we administer all of our practices and programs without discrimination on the basis of race, ancestry, place of origin, colour, ethnic origin, citizenship, religion or religious beliefs, creed, sex (including pregnancy and pregnancy-related conditions), sexual orientation, genetic characteristics, veteran status, gender identity, gender expression, age, marital status, family status, disability, or any other ground protected by applicable law.

It is our priority to remove barriers to provide equal access to employment. A Human Resources representative will work with applicants who request a reasonable accommodation during the application process. All information shared during the accommodation request process will be stored and used in a manner that is consistent with applicable laws and Manulife/John Hancock policies. To request a reasonable accommodation in the application process, contact hr@manulife.com.

Referenced Salary Location

CAN, Ontario, Toronto, 250 Bloor Street East

Working Arrangement

Hybrid

Salary range is expected to be between

$55,125.00 CAD - $91,875.00 CAD

Employees also have the opportunity to participate in incentive programs and earn incentive compensation tied to business and individual performance. The actual salary will vary depending on local market conditions, geography and relevant job-related factors such as knowledge, skills, qualifications, experience, and education/training. If you are applying for this role outside of the primary location, please contact hr@manulife.com for the salary range for your location.

Manulife offers eligible employees a wide array of customizable benefits, including health, dental, mental health, vision, short- and long-term disability, life and AD&D insurance coverage, adoption/surrogacy and wellness benefits, and employee/family assistance plans. We also offer eligible employees various retirement savings plans (including pension and a global share ownership plan with employer matching contributions) and financial education and counseling resources. Our generous paid time off program in Canada includes holidays, vacation, personal, and sick days, and we offer the full range of statutory leaves of absence. If you are applying for this role in the U.S., please contact hr@manulife.com for more information about U.S.-specific paid time off provisions.

We use data and analytics technologies, such as artificial intelligence (AI), and automated processing tools, to analyze and process the information you provide to us or third parties in the application process. For more information, please refer to our personal information collection statement.

Apply About employer

More about this job

Responsibilities

The incumbent provides advanced administrative support to executives, managing projects, priorities, and communication between internal and external stakeholders. They also coordinate office operations, prepare professional documents, and manage travel and expense reporting.

Requirements

The role requires a high school diploma with an advanced secretarial certificate and 5 to 7 years of related administrative experience. Proficiency in MS Office applications and a strong understanding of organizational policies are essential.

Skills

Administrative support
Project management
Communication
Stakeholder management
Meeting coordination
Report preparation
Travel coordination
Expense reporting
MS Office proficiency
Prioritization
Business partnering
Service delivery
Troubleshooting
Technical support
Organizational awareness
Compliance

Benefits

Health insurance
Dental insurance
Mental health support
Vision insurance
Short-term disability
Long-term disability
Life insurance
AD&D insurance
Adoption/surrogacy benefits
Wellness benefits
Employee/family assistance plans
Retirement savings plans
Pension
Global share ownership plan
Financial education and counseling
Paid time off
Holidays
Vacation
Personal days
Sick days

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Executive Support
Project Management
MS Office
Insurance
Compliance
Regulatory Mandates
Stakeholder Management
Office Coordination
Expense Management
Travel Coordination
Business Partnering
Service Delivery
Financial Services
Hybrid Work

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