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Added 11 mins ago
Director, Enterprise Applications
Gateway Casinos and Entertainment Limited
Burnaby, BC
Contract
Strong stakeholder management skills with demonstrated executive level communication are required.
Added 12 mins ago
Digital & Social Media Specialist
Northland Power Inc.
Toronto, ON
Full-time
Develop and maintain an integrated digital content calendar that supports corporate priorities, campaigns, project milestones, executive thought leadership and key business initiatives.
Added 12 mins ago
Manager / Senior Manager, AI Model Risk Governance, Standards & Enablement
Manulife
Toronto, ON · Waterloo, ON · Montreal, QC · Halifax, NS
Full-time
Develop executive presentations, governance committee materials, briefing notes, and communications for senior leadership.
Added 12 mins ago
Manager / Senior Manager, AI Model Risk & Operational Risk Oversight, Global Risk
Manulife
Toronto, ON · Waterloo, ON · Montreal, QC · Halifax, NS
Full-time
Develop and communicate independent risk opinions, oversight assessments, executive reporting, and committee materials.
Added 26 mins ago
Agile Delivery Lead
Insight Global
Toronto, ON
$80 to $84 CAD / hour
Contract
Strong stakeholder management and executive communication skills.
Added 26 mins ago
Digital & Social Media Specialist
Northland Power Inc.
Toronto, ON
Full-time
Develop and maintain an integrated digital content calendar that supports corporate priorities, campaigns, project milestones, executive thought leadership and key business initiatives.
Added 28 mins ago
Senior HR Manager
Elmira District Community Living
Elmira, ON
Full-time
Added 28 mins ago
Product Marketing Manager
Open Text Corporation
Richmond Hill, ON
…content across all four engagement levels: strategic narrative, executive activation, value alignment, and solution…
Added 39 mins ago
Executive Director
Impact HR
AB · Alberta, Canada
Full-time
Reporting to the Board of Directors through the Board Chair, the Executive Director provides strategic and operational leadership for the Alberta Construction Association.
Added 41 mins ago
Project Manager
Tata Consultancy Services
Mississauga, ON
$100,000 to $130,000 CAD / year
Full-time
…Operations, Finance, and Business teams. Experience preparing executive governance materials, steering committee updates, regulatory reporting, and project status communications for senior…
Added 42 mins ago
Partner Marketing and Events Lead
Dayforce
Canada
Develop executive-level reporting that connects partner marketing activity to revenue impact, not just activity volume.
Added 42 mins ago
Front of House - Supervisor
Northland Properties
Regina, SK
Our menu, continuously developed by our Executive Chef, features globally inspired flavors and fresh, high quality ingredients. Our passion for the culinary arts and hospitality is evident…
Added 1 hour ago
Customer Success Manager, Major
Docebo
Remote, Canada
$103,300 to $117,000 CAD / year
Full-time · Remote
Navigate Complex Dynamics: Confidently engage and align a diverse group of stakeholders, from hands-on LMS administrators and technical teams to executive-level buyers.
Added 1 hour ago
Senior Account Executive (Technology Consulting and Staffing)
Highspring
Montreal, QC
Full-time
As a Business Development Manager/Senior Account Executive at Highspring, you will collaborate with recruiters, consultants, and delivery leaders to assemble and deliver end-to-end…
Added 1 hour ago
Part-Time Personal Attendant - Westwood Project
Thrive Group Canada
Burlington, ON
Part-time
Added 1 hour ago
Digital Project Manager
TREEFROG THERAPEUTICS
Canada
Stage 3: Final Conversation (45 mins) – A final chat with the Executive Team to align on vision and culture.
Added 1 hour ago
Senior Advisor, Strategic Workforce Planning & Analytics
Keyera
Calgary, AB
Full-time
Develop dashboards, reporting and executive-level workforce insights that clearly communicate key trends, opportunities and risks
Added 2 hours ago
Enterprise Salesforce Solution Architect
Insight Global
Toronto, ON
$90 to $115 CAD / hour
Contract
…stakeholder management skills with proven ability to influence executive-level decision…
Added 2 hours ago
Executive Assistant
Manulife
Toronto, ON · Waterloo, ON
Full-time
Coordinates and delegates follow-up actions related to executive commitments, monitoring progress and keeping the executive informed of key updates.
Added 2 hours ago
Medical Director, Oncology Clinical Development - GU
GSK
Mississauga, ON
Full-time
Added 2 hours ago
Group Benefits Coordinator
CBIG Canadian Benefits Investment and Insurance Group Inc.
Prince George, BC
Full-time
Appropriate business acumen to regularly interact with Executive
Added 2 hours ago
CORPORATE TRAVELLER - CUSTOMER SUCCESS MANAGER - MONTREAL, QC
Flight Centre Travel Group Canada
Quebec, QC
Full-time
…solutions. Working with stakeholders from travellers through to executive leadership teams, you'll combine relationship management, strategic consultation, and data-driven insights to…
Added 2 hours ago
Executive Assistant
Bank of China (Canada)
Markham, ON
Full-time
We are seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive support to the President & CEO. This role is responsible for coordinating executive…
Added 2 hours ago
Office & Business Operations Coordinator
AiDANT Intelligent Technology
Vancouver, BC · Greater Vancouver Metropolitan Area
Full-time
Minimum 3–5 years of experience in office administration, business operations, executive support, bookkeeping, or a similar role
Added 2 hours ago
Back of House - Prep Cook
Northland Properties
Barrie, ON
Our menu, continuously developed by our Executive Chef, features globally inspired flavors and fresh, high quality ingredients. Our passion for the culinary arts and hospitality is evident…

Manulife

Executive Assistant

Toronto, ON, Canada
Waterloo, ON, Canada

Pay: $55,125.00 CAD - $91,875.00 CAD
Job type: Full-time
Apply by: Oct 6, 2026
Experience: 5 – 7 years of related experience
Posting language: English
Posted: Sep 22, 2026

Apply About employer

Applications open in a new tab.

Original job description

Reporting to both the VP, Growth & Go-to-Market, Head of Behavioral Insurance Canada and the Head of Product and Pricing, Individual Insurance Canada, the individual will provide diverse and advanced administrative support. In addition, the incumbent will utilize technical and business knowledge, company policies and practices and overall organizational awareness to support and communicate on behalf of executives.

Position Responsibilities:

Within established guidelines, provides advanced administrative support to executives, proactively managing details and taking action whenever appropriate.
Manages assigned projects and priorities, ensuring tasks are completed accurately and within established timelines.
Facilitates effective communication between executives and a broad range of internal and external stakeholders.
Coordinates and delegates follow-up actions related to executive commitments, monitoring progress and keeping the executive informed of key updates.
May prioritize telephone calls and meeting requests, responding whenever possible using judgment on potentially urgent matters.
Prioritizes and summarizes contents of incoming materials, e.g. mail, reports, articles, competitor packages requiring knowledge of operations, an understanding of pertinent individuals involved, protocols, actions required, timelines, signature authority required, compliance and regulatory mandates.
Schedules meetings and prepares agendas.
Provides day-to-day office coordination and serves as a key resource for staff, addressing operational and administrative needs as they arise.
Regularly interacts with other internal and external executives to obtain and furnish information.
Uses a variety of applications and tools to prepare reports, spreadsheets, presentations, and other professional documents.
Arranges and coordinates travel and meeting schedules, including travel agendas and meeting schedules.
Completes expense reports and maintain detailed records of expenses.
Works with others to ensure efficiency of the administrative and support functions.
May oversee or collaborate on special projects or initiatives.

Required Qualifications:

Bachelor’s degree preferred
High School diploma and advanced secretarial certificate
7 plus years of related secretarial or administrative assistant experience
5 – 7 years of related experience
Proficiency in all MS Office applications
Broad understanding of the organization’s policies and practices Competencies:

o Activity Coordination

o Business Partnering

o Prioritization

o Service Delivery Effectiveness

Troubleshooting/Technical Support Decision Authorities:

o Prioritizing meetings, calls and situations for executive review

o Improving administrative business practices to increase effectiveness

When you join our team:

We’ll empower you to learn and grow the career you want.
We’ll recognize and support you in a flexible environment where well-being and inclusion are more than just words.
As part of our global team, we’ll support you in shaping the future you want to see.

The role being advertised is an existing vacancy.

About Manulife and John Hancock

Manulife Financial Corporation is a leading international financial services provider, helping people make their decisions easier and lives better. To learn more about us, visit https://www.manulife.com/en/about/our-story.html.

Manulife is an Equal Opportunity Employer

At Manulife/John Hancock, we embrace our diversity. We strive to attract, develop and retain a workforce that is as diverse as the customers we serve and to foster an inclusive work environment that embraces the strength of cultures and individuals. We are committed to fair recruitment, retention, advancement and compensation, and we administer all of our practices and programs without discrimination on the basis of race, ancestry, place of origin, colour, ethnic origin, citizenship, religion or religious beliefs, creed, sex (including pregnancy and pregnancy-related conditions), sexual orientation, genetic characteristics, veteran status, gender identity, gender expression, age, marital status, family status, disability, or any other ground protected by applicable law.

It is our priority to remove barriers to provide equal access to employment. A Human Resources representative will work with applicants who request a reasonable accommodation during the application process. All information shared during the accommodation request process will be stored and used in a manner that is consistent with applicable laws and Manulife/John Hancock policies. To request a reasonable accommodation in the application process, contact [email protected].

Referenced Salary Location

CAN, Ontario, Toronto, 250 Bloor Street East

Working Arrangement

Hybrid

Salary range is expected to be between

$55,125.00 CAD - $91,875.00 CAD

Employees also have the opportunity to participate in incentive programs and earn incentive compensation tied to business and individual performance. The actual salary will vary depending on local market conditions, geography and relevant job-related factors such as knowledge, skills, qualifications, experience, and education/training. If you are applying for this role outside of the primary location, please contact [email protected] for the salary range for your location.

Manulife offers eligible employees a wide array of customizable benefits, including health, dental, mental health, vision, short- and long-term disability, life and AD&D insurance coverage, adoption/surrogacy and wellness benefits, and employee/family assistance plans. We also offer eligible employees various retirement savings plans (including pension and a global share ownership plan with employer matching contributions) and financial education and counseling resources. Our generous paid time off program in Canada includes holidays, vacation, personal, and sick days, and we offer the full range of statutory leaves of absence. If you are applying for this role in the U.S., please contact [email protected] for more information about U.S.-specific paid time off provisions.

We use data and analytics technologies, such as artificial intelligence (AI), and automated processing tools, to analyze and process the information you provide to us or third parties in the application process. For more information, please refer to our personal information collection statement.

Apply About employer

More about this job

Responsibilities

The incumbent provides advanced administrative support to executives, managing projects, priorities, and communication across internal and external stakeholders. They are responsible for coordinating meetings, preparing professional documents, and overseeing day-to-day office operations.

Requirements

The role requires a High School diploma with an advanced secretarial certificate, while a Bachelor's degree is preferred. Candidates must have 5 to 7 plus years of related administrative experience and proficiency in MS Office applications.

Skills

Administrative support
Project management
Communication
Stakeholder management
Meeting coordination
Travel coordination
Expense reporting
MS Office
Report preparation
Data analysis
Office coordination
Prioritization
Business partnering
Service delivery
Troubleshooting
Technical support

Benefits

Health insurance
Dental insurance
Mental health benefits
Vision insurance
Short-term disability
Long-term disability
Life insurance
AD&D insurance
Adoption/surrogacy benefits
Wellness benefits
Employee/family assistance plans
Retirement savings plans
Pension
Global share ownership plan
Paid time off

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Executive Support
Project Management
MS Office
Stakeholder Management
Insurance
Financial Services
Compliance
Regulatory Mandates
Office Coordination
Expense Management
Travel Planning
Business Operations
Reporting
Presentations
Spreadsheets
Communication
Prioritization
Service Delivery
Technical Support

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