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Added 7 mins ago
Member Service Representative - 12 month term
Provincial Credit Union
Tignish, PE
Full-time
When you join us, you’ll become part of a supportive, innovative team that’s passionate about delivering exceptional member experiences and making a real impact in our communities. If…
Added 22 mins ago
Property Telephone Claims Representative - l
Portage Mutual Insurance
ON · Ontario, Canada
Full-time
Total Rewards: We care about your well-being and financial security. That’s why we offer a competitive salary, incentive plan, comprehensive health benefits, a pension plan and generous…
Added 22 mins ago
Sales Associate
PACSUN
ON · Ontario, Canada
Part-time
This is a part-time position. Ability to work a range between 20-40 hours per week is required. As a National Retailer, flexibility with work schedule (able to work weekends, nights, peak…
Added 23 mins ago
Senior Financial Analyst, Private Markets
Manulife
Toronto, ON · Montreal, QC
Full-time
The Senior Financial Analyst is responsible for preparing accurate and timely financial reports for a portfolio of investments. Daily tasks include preparing and reviewing fund…
Added 23 mins ago
Executive Assistant
Manulife
Toronto, ON · Waterloo, ON
Full-time
…share ownership plan with employer matching contributions) and financial education and counseling resources. Our generous paid time off program in Canada includes holidays, vacation,…
Added 1 hour ago
Member Service Representative - 12 month term
Provincial Credit Union
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Part-time
Member Service Representative - Part-time, 12 month term.
Added 1 hour ago
Bilingual Collections Representative
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Added 1 hour ago
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Manulife
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Added 1 hour ago
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Added 1 hour ago
Store Associate (Part-Time)
Giant Tiger
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Added 1 hour ago
Claims Service Ambassador (Future Opportunities)
Wawanesa Insurance
AB · Winnipeg, MB · Wawanesa, MB · Moncton, NB · Ottawa, ON · Kitchener, ON · Vancouver, BC · Dartmouth, NS · Calgary, AB · Lethbridge, AB · Toronto, ON · North York - Toronto, ON (Hybr, ON · Edmonton, AB (Hybrid), AB
…that we provide to our employees. In addition to salary, full-time and part-time permanent employees are eligible for an annual bonus plan, leave of absence top-up programs and provided…
Added 2 hours ago
Member Services Representative (Part-time) - Metrotown Branch
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On any given shift you will be the face of Coast Capital in the branch and balance a friendly advice and service approach with demonstrated ability to proactively listen and identify…
Added 2 hours ago
Service Now Technical Solutions Lead - CSDM, IT Asset & Service Configuration
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The ServiceNow Technical Solutions Lead plays a pivotal role in implementing and advancing the Common Service Data Model (CSDM) practice. This role is responsible for ensuring the…
Added 2 hours ago
FATCA & HRC Analyst
Manulife
Waterloo, ON · Montreal, QC · Halifax, NS
Full-time
Consistently meets or exceeds productivity, quality, and service standards while maintaining attention to detail.
Added 3 hours ago
Bilingual Tax Operations Representative
Manulife
Waterloo, ON · Montreal, QC · Halifax, NS
Full-time
The Tax Operation team is seeking a Bilingual Tax Operations Representative to join our dynamic team. The ideal candidate will thrive in a fast-paced environment, possess strong technical…
Added 3 hours ago
Vice President, Client Service
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Toronto, ON
Full-time
This position reports to the President, Kantar Canada and will be part of our Division’s Leadership Team, along with our Client Partners, Head of Client Service, Sales Team, and Marketing.
Added 3 hours ago
Program Coordinator, Grants Administration (Program Admin Officer 1-2)
The Government of Nova Scotia
Halifax, NS
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Added 3 hours ago
Financial Service Representative - LendDirect Office 1501
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“After starting as a Financial Service Representative in late 2021 it was within a year, I quickly rose to being a Shift Lead. I trained diligently with my Branch Manager and Assistant…
Added 3 hours ago
Financial Service Representative - LendDirect Office 1501
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Toronto, ON
Full-time
“After starting as a Financial Service Representative in late 2021 it was within a year, I quickly rose to being a Shift Lead. I trained diligently with my Branch Manager and Assistant…
Added 3 hours ago
Sales & Service Representative Part Time
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If you are ready for an exciting career move to a progressive financial services organization dedicated to cooperative values and exemplary member service, this could be just what you’re…
Added 3 hours ago
Proposal Coordinator
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Victoria, BC
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…activities related to the hiring of a candidate unless a written service agreement has been established between a duly authorized representative of our Corporate Human Resources department…
Added 3 hours ago
Correctional Officer
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Winnipeg, MB
Part-time
Following successful completion of the training program, you will be hired as a part-time, term Correctional Officer or Juvenile Counsellor.
Added 4 hours ago
Manager, Member Education
Manulife
Toronto, ON · Waterloo, ON
Full-time
Reporting to the Director of Financial Education, you will be a key leader in shaping the member experience and driving plan engagement. By combining hands-on client management with team…
Added 4 hours ago
Store Associate (Part-Time)
Giant Tiger
Carleton Place, ON
Part-time
A typical full-time schedule will consist of day shifts, two evenings per week, and alternating weekends with a schedule of 35-40 hours weekly. A typical part-time schedule will be a mix of…
Added 4 hours ago
Cashier (Part-Time)
Giant Tiger
Meadow Lake, SK
Part-time
A typical full-time schedule will consist of day shifts, two evenings per week, and alternating weekends with a schedule of 35-40 hours weekly. A typical part-time schedule will be a mix of…

Manulife

Executive Assistant

Toronto, ON, Canada
Waterloo, ON, Canada

Pay: $55,125.00 CAD - $91,875.00 CAD
Job type: Full-time
Apply by: Oct 6, 2026
Experience: 5 – 7 years of related experience
Posting language: English
Posted: Sep 22, 2026

Apply About employer

Applications open in a new tab.

Original job description

Reporting to both the VP, Growth & Go-to-Market, Head of Behavioral Insurance Canada and the Head of Product and Pricing, Individual Insurance Canada, the individual will provide diverse and advanced administrative support. In addition, the incumbent will utilize technical and business knowledge, company policies and practices and overall organizational awareness to support and communicate on behalf of executives.

Position Responsibilities:

Within established guidelines, provides advanced administrative support to executives, proactively managing details and taking action whenever appropriate.
Manages assigned projects and priorities, ensuring tasks are completed accurately and within established timelines.
Facilitates effective communication between executives and a broad range of internal and external stakeholders.
Coordinates and delegates follow-up actions related to executive commitments, monitoring progress and keeping the executive informed of key updates.
May prioritize telephone calls and meeting requests, responding whenever possible using judgment on potentially urgent matters.
Prioritizes and summarizes contents of incoming materials, e.g. mail, reports, articles, competitor packages requiring knowledge of operations, an understanding of pertinent individuals involved, protocols, actions required, timelines, signature authority required, compliance and regulatory mandates.
Schedules meetings and prepares agendas.
Provides day-to-day office coordination and serves as a key resource for staff, addressing operational and administrative needs as they arise.
Regularly interacts with other internal and external executives to obtain and furnish information.
Uses a variety of applications and tools to prepare reports, spreadsheets, presentations, and other professional documents.
Arranges and coordinates travel and meeting schedules, including travel agendas and meeting schedules.
Completes expense reports and maintain detailed records of expenses.
Works with others to ensure efficiency of the administrative and support functions.
May oversee or collaborate on special projects or initiatives.

Required Qualifications:

Bachelor’s degree preferred
High School diploma and advanced secretarial certificate
7 plus years of related secretarial or administrative assistant experience
5 – 7 years of related experience
Proficiency in all MS Office applications
Broad understanding of the organization’s policies and practices Competencies:

o Activity Coordination

o Business Partnering

o Prioritization

o Service Delivery Effectiveness

Troubleshooting/Technical Support Decision Authorities:

o Prioritizing meetings, calls and situations for executive review

o Improving administrative business practices to increase effectiveness

When you join our team:

We’ll empower you to learn and grow the career you want.
We’ll recognize and support you in a flexible environment where well-being and inclusion are more than just words.
As part of our global team, we’ll support you in shaping the future you want to see.

The role being advertised is an existing vacancy.

About Manulife and John Hancock

Manulife Financial Corporation is a leading international financial services provider, helping people make their decisions easier and lives better. To learn more about us, visit https://www.manulife.com/en/about/our-story.html.

Manulife is an Equal Opportunity Employer

At Manulife/John Hancock, we embrace our diversity. We strive to attract, develop and retain a workforce that is as diverse as the customers we serve and to foster an inclusive work environment that embraces the strength of cultures and individuals. We are committed to fair recruitment, retention, advancement and compensation, and we administer all of our practices and programs without discrimination on the basis of race, ancestry, place of origin, colour, ethnic origin, citizenship, religion or religious beliefs, creed, sex (including pregnancy and pregnancy-related conditions), sexual orientation, genetic characteristics, veteran status, gender identity, gender expression, age, marital status, family status, disability, or any other ground protected by applicable law.

It is our priority to remove barriers to provide equal access to employment. A Human Resources representative will work with applicants who request a reasonable accommodation during the application process. All information shared during the accommodation request process will be stored and used in a manner that is consistent with applicable laws and Manulife/John Hancock policies. To request a reasonable accommodation in the application process, contact [email protected].

Referenced Salary Location

CAN, Ontario, Toronto, 250 Bloor Street East

Working Arrangement

Hybrid

Salary range is expected to be between

$55,125.00 CAD - $91,875.00 CAD

Employees also have the opportunity to participate in incentive programs and earn incentive compensation tied to business and individual performance. The actual salary will vary depending on local market conditions, geography and relevant job-related factors such as knowledge, skills, qualifications, experience, and education/training. If you are applying for this role outside of the primary location, please contact [email protected] for the salary range for your location.

Manulife offers eligible employees a wide array of customizable benefits, including health, dental, mental health, vision, short- and long-term disability, life and AD&D insurance coverage, adoption/surrogacy and wellness benefits, and employee/family assistance plans. We also offer eligible employees various retirement savings plans (including pension and a global share ownership plan with employer matching contributions) and financial education and counseling resources. Our generous paid time off program in Canada includes holidays, vacation, personal, and sick days, and we offer the full range of statutory leaves of absence. If you are applying for this role in the U.S., please contact [email protected] for more information about U.S.-specific paid time off provisions.

We use data and analytics technologies, such as artificial intelligence (AI), and automated processing tools, to analyze and process the information you provide to us or third parties in the application process. For more information, please refer to our personal information collection statement.

Apply About employer

More about this job

Responsibilities

The incumbent provides advanced administrative support to executives, managing projects, priorities, and communication across internal and external stakeholders. They are responsible for coordinating meetings, preparing professional documents, and overseeing day-to-day office operations.

Requirements

The role requires a High School diploma with an advanced secretarial certificate, while a Bachelor's degree is preferred. Candidates must have 5 to 7 plus years of related administrative experience and proficiency in MS Office applications.

Skills

Administrative support
Project management
Communication
Stakeholder management
Meeting coordination
Travel coordination
Expense reporting
MS Office
Report preparation
Data analysis
Office coordination
Prioritization
Business partnering
Service delivery
Troubleshooting
Technical support

Benefits

Health insurance
Dental insurance
Mental health benefits
Vision insurance
Short-term disability
Long-term disability
Life insurance
AD&D insurance
Adoption/surrogacy benefits
Wellness benefits
Employee/family assistance plans
Retirement savings plans
Pension
Global share ownership plan
Paid time off

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Executive Support
Project Management
MS Office
Stakeholder Management
Insurance
Financial Services
Compliance
Regulatory Mandates
Office Coordination
Expense Management
Travel Planning
Business Operations
Reporting
Presentations
Spreadsheets
Communication
Prioritization
Service Delivery
Technical Support

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