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Added 7 mins ago
MU
Research Assistant 2
McGill University
MacdonaldStewart Bld
- Full-time
…apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search…
Added 1 hour ago
TT
Assistant Store Manager in Training HomeSense Hyde Park
The TJX Companies, Inc.
Toronto, ON
- Full-time
We’re seeking an Assistant Store Manager in Training who is passionate about fostering an inclusive and supportive environment. In this role, you'll develop essential leadership skills…
Added 1 hour ago
TT
Assistant Store Manager Winners North Heartland
The TJX Companies, Inc.
Mississauga, ON
- Full-time
We’re looking for an Assistant Store Manager who is passionate about fostering an inclusive and supportive environment. In this role, you’ll empower your team to deliver unforgettable…
Added 2 hours ago
MU
Sales Assistant A
McGill University
Sainte-Anne-de-Bellevue, QC · Laird Hall
- Part-time
…apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search…
Added 2 hours ago
T-
TFS Shop Assistant - Assistant-e du Magasin TFS
TFS - Canada’s International School (Toronto French School)
Toronto, ON
- $28 to $30 CAD / hour
- Full-time
…are determined according to a structured grid that takes into account the nature of the position and the candidate’s professional experience. The hourly salary range for this position is:…
Added 3 hours ago
Administrative Assistant
Defence Construction Canada
Winnipeg, MB
The Administrative Assistant coordinates and carries out administrative activities for employees at all levels of the business unit. The incumbent provides high-quality, timely, efficient…
Added 3 hours ago
Retail Lead Hand
Canada Post - Postes Canada
Dryden, ON
Union. Assistant, alternate or relief lead hands perform lead hand
Added 3 hours ago
BE
Controller
BluMetric Environmental Inc.
Ottawa, ON
- Full-time
Manage and oversee the daily transactional operations of the accounting department including accounts receivable, accounts payable, general ledger, and balance sheet account reconciliations.
Added 5 hours ago
TU
Assistant Manager and Writer, Faculty Appointments, Reappointments, Promotion, Tenure (ARPT), and Emeriti
The University of British Columbia
Vancouver, BC
- $6,143.67 to $8,830.25 CAD / month
- Full-time
…3) DARPT Committee, 4) C-DARPT Committee, 5) Human Resources Assistant (DARPT), 6) individual faculty, and 7) other administrative staff to ensure appropriate procedures are followed and to…
Added 7 hours ago
PG
Financial Accountant
PLC Group
Mississauga, ON
- Full-time
Use ERPNext for general ledger transactions, journal entries, account coding, reconciliations, and financial reporting.
Added 8 hours ago
UO
Assistant Manager and Writer, Faculty Appointments, Reappointments, Promotion, Tenure (ARPT), and Emeriti
University of British Columbia
Vancouver, BC · PHSA | BC Children's Hospital - Ambulatory Care Building (BCCHA)
- $6,143.67 to $8,830.25 CAD / month
- Full-time
…3) DARPT Committee, 4) C-DARPT Committee, 5) Human Resources Assistant (DARPT), 6) individual faculty, and 7) other administrative staff to ensure appropriate procedures are followed and to…
Added 11 hours ago
MU
Audiovisual Assistant B (CIRMMT)
McGill University
Magog, QC
- Part-time
…apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search…
Added 16 hours ago
MU
Event Assistant
McGill University
Montreal, QC · Bronfman Building
- Part-time
…apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search…
Added 20 hours ago
V
Food Services Assistant
VMCH
Mulgrave, NS
- Temporary
As a Food Services Assistant (FSA) at VMCH, you will create a safe, enjoyable dining experience for residents by preparing meal components, serving food, maintaining hygiene standards, and…
Added 21 hours ago
WC
OMNI Assistant Manager
Walmart Canada
Smiths Falls, ON
- Full-time
…Operations - specific area that the incumbent will oversee). An Assistant Manager is cross-trained to work proficiently in all areas of the Store when…
Added 22 hours ago
W
OMNI Assistant Manager
Walmart
Smiths Falls, ON
- Full-time
…Operations - specific area that the incumbent will oversee). An Assistant Manager is cross-trained to work proficiently in all areas of the Store when…
Added 1 day ago
Site Administrator
Del Property Management
ON
Processing payables, including preparing purchase orders and cheque requisitions, and ensuring all cheques are reviewed by the Condominium Manager/Assistant Manager prior to disbursement
Added 1 day ago
Site Administrator
Del Property Management
ON
Processing payables, including preparing purchase orders and cheque requisitions, and ensuring all cheques are reviewed by the Condominium Manager/Assistant Manager prior to disbursement
Added 1 day ago
WC
overnight lead department manager
Walmart Canada
Saskatoon, SK
- Full-time
Assists in providing direction and coordinating overnight stocking activities based on communicated priorities from the Overnight Assistant Manager and the daytime management team.
Added 1 day ago
W
overnight lead department manager
Walmart
Saskatoon, SK
- Full-time
Assists in providing direction and coordinating overnight stocking activities based on communicated priorities from the Overnight Assistant Manager and the daytime management team.
Added 1 day ago
BV
Administrative Assistant
Brand Vision
Toronto, ON
- $50,000 to $55,000 CAD / year
- Full-time
We are looking for a proactive and organized Administrative Assistant to support our sales team and day-to-day administrative activities.
Added 2 days ago
A
Health, Safety and Environment Specialist and Project Management Assistant
Artelia
Montreal, QC
- Full-time
Added 2 days ago
AC
Health, Safety and Environment Specialist and Project Management Assistant
Artelia Canada
Montreal, QC
- Full-time
Added 2 days ago
NS
Extension Agent, 4-H Youth Development (Assistant, Associate or Full Agent)
NC State Extension Forestry
ON · Durham, ON
- Full-time
Working Title Extension Agent, 4-H Youth Development (Assistant, Associate or Full Agent) Appointment 12 Month Recurring Job Type Full-Time - Permanent FTE 1.0
Added 2 days ago
MC
Comptable général/General Accountant
Makivik Corporation
Montreal, QC · St Laurent, Quebec
- Full-time
Reports to: The Assistant Director of Finance in the Construction Division

Maple Reinders

Administrative Assistant (Safety Department)

Remote, Canada

Remote

Salary Range: $60,000 - $70,000 / Year (depending on experience) · Full-time

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Job details

Pay: Salary Range: $60,000 - $70,000 / Year (depending on experience)
Job type: Full-time
Workplace: Remote
Experience: Minimum 5 years of experience in an Administrative role.
Posting language: English
Posted: Oct 5, 2026

Original job description

Administrative Assistant – Safety Department

About the Role

Maple Reinders Constructors is currently looking for an experienced and highly organized Administrative Assistant to join our Safety Department at our Mississauga, Ontario Head Office and play an important role in keeping the team organized, informed, and supported.

We continue to grow without sacrificing our quality and integrity and are dedicated to building great things - solid teams, amazing projects, and lasting relationships. As we continue to win new work in all areas of the company, we are looking for great people like you join our team!

This is an ideal opportunity for an experienced administrator who enjoys being the person behind the scenes who keeps things moving. The successful candidate will be comfortable working independently, managing multiple priorities, and learning new systems and processes as needed.

Responsibilities:

Provide administrative support to the Safety Department, helping the team stay organized, informed, and on track with day-to-day priorities.
Prepare, format, organize, and maintain paperwork, reports, presentations, spreadsheets, and other departmental records using Microsoft Word, Excel, and PowerPoint.
Create and distribute clear, professional communications and documents, including notices and updates.
Assist with departmental requests and special initiatives, including coordinating Safety Week logistics such as attendance lists, registrations, and event support.
Support project teams with filing, document assembly, record-keeping, and meeting minutes.
Assist office and project teams with coordinating general meetings, office and social events, and recurring coordination meetings.
Manage multiple requests accurately while remaining flexible and responsive to changing departmental needs.
Use a variety of computer programs confidently and learn new systems as required.
Produce accurate, timely work in a fast-paced environment.
Bring a collaborative, service-focused approach to the role.

Qualifications:

High school diploma or equivalent.
Minimum 5 years of experience in an Administrative role.
Advanced proficiency in Microsoft Word, Excel, and PowerPoint.
Excellent written and verbal communication skills.
Strong attention to detail and commitment to accuracy.
Effective organizational and time-management skills.
Professional discretion when managing confidential information.
Fast, accurate typing skills.
Ability to work independently while also supporting a collaborative team environment.
Previous experience supporting a Safety, Construction, Engineering, or Operations team is considered as an asset.
Experience supporting teams across multiple locations or time zones is considered as an asset.

About Maple Reinders:

Maple Reinders is one of Canada’s most respected and trusted construction firms, delivering innovative solutions for over 55 years. We are a full-service construction provider specializing in ICI buildings (industrial, commercial, institutional) and civil/environmental projects such as water and wastewater treatment plants, composting facilities, energy-from-waste, and biogas systems.

With 500+ team members across six offices nationwide and more than 2,900 projects completed coast-to-coast, we have built a reputation for excellence, adaptability, and integrity.

We are proud to be:

A Platinum Member of Canada’s Best Managed Companies
Certified Great Place to Work
Recipients of numerous awards for innovation, sustainability, and design

We want an individual who will embody Maple Reinders core values of

People – Supporting our people to thrive.
Integrity – Doing the right thing without compromise.
Relationships – Building trust with clients & partners.
Stewardship – Caring for communities & the environment.
Ingenuity – Embracing challenges. Encouraging ideas. Engineering solutions.

Benefits (Full-time salary):

Competitive Salaries (paid weekly)
Starting at three weeks paid vacation plus additional gifted days off over the Christmas break
RRSP with employer matching (up to 5%)
Discretionary bonuses & profit sharing
Group Health Insurance Plan (medical, dental, health care spending account)
Life insurance and disability coverage
Employee rewards program (Maple Points)
Discount programs & memberships.
Employee and Project referral bonuses
Employee Assistance Program
Career growth and learning opportunities, including professional certifications.

Salary Range: $60,000 - $70,000 / Year (depending on experience)

Location: Mississauga, Ontario

Interested in Joining Our Team?

Submit your resume and project list through this posting or on our website. Only those selected for an interview will be contacted.

We use artificial intelligence (AI) to review resumes of candidates and assess their fit based on the criteria outlined in the job posting. We do not use AI to make any final hiring or interview decisions.

Maple Reinders is an equal opportunity employer and supports employment equity and diversity in the workplace. We encourage applications from all qualified individuals including women, visible minorities, Indigenous Peoples, persons with disabilities, and others who reflect our ever-changing workplace. Upon request, Maple Reinders accommodates candidates with disabilities throughout the hiring process. If you require accommodation during the hiring process, please contact hr@maple.ca.

https://www.maple.ca/

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More about this job

Responsibilities

Provide comprehensive administrative support to the Safety Department by managing documentation, reports, and departmental records. Coordinate logistics for safety initiatives, meetings, and office events while maintaining organized and efficient workflows.

Requirements

Requires a high school diploma and a minimum of 5 years of administrative experience. Candidates must possess advanced proficiency in Microsoft Office suite and strong communication skills.

Skills

Administrative support
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Document management
Record-keeping
Communication
Time management
Organizational skills
Attention to detail
Data entry
Meeting coordination
Safety documentation
Process improvement

Benefits

Paid vacation
RRSP with employer matching
Discretionary bonuses
Profit sharing
Group health insurance plan
Life insurance
Disability coverage
Employee rewards program
Discount programs
Employee referral bonuses
Employee assistance program
Career growth and learning opportunities

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Safety Department
Construction
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Documentation
Record-keeping
Meeting minutes
Logistics
Safety Week
Data management
Reporting
Office support
Project support
Communication
Time management
Confidentiality
Hybrid work
ICI buildings
Civil projects
Environmental projects
Safety compliance

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