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Added 14 mins ago
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Maple Reinders

Administrative Assistant (Safety Department)

Remote, Canada

Remote

Salary Range: $60,000 - $70,000 / Year (depending on experience) · Full-time

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Job details

Pay: Salary Range: $60,000 - $70,000 / Year (depending on experience)
Job type: Full-time
Workplace: Remote
Experience: Minimum 5 years of experience in an Administrative role.
Posting language: English
Posted: Oct 5, 2026

Original job description

Administrative Assistant – Safety Department

About the Role

Maple Reinders Constructors is currently looking for an experienced and highly organized Administrative Assistant to join our Safety Department at our Mississauga, Ontario Head Office and play an important role in keeping the team organized, informed, and supported.

We continue to grow without sacrificing our quality and integrity and are dedicated to building great things - solid teams, amazing projects, and lasting relationships. As we continue to win new work in all areas of the company, we are looking for great people like you join our team!

This is an ideal opportunity for an experienced administrator who enjoys being the person behind the scenes who keeps things moving. The successful candidate will be comfortable working independently, managing multiple priorities, and learning new systems and processes as needed.

Responsibilities:

Provide administrative support to the Safety Department, helping the team stay organized, informed, and on track with day-to-day priorities.
Prepare, format, organize, and maintain paperwork, reports, presentations, spreadsheets, and other departmental records using Microsoft Word, Excel, and PowerPoint.
Create and distribute clear, professional communications and documents, including notices and updates.
Assist with departmental requests and special initiatives, including coordinating Safety Week logistics such as attendance lists, registrations, and event support.
Support project teams with filing, document assembly, record-keeping, and meeting minutes.
Assist office and project teams with coordinating general meetings, office and social events, and recurring coordination meetings.
Manage multiple requests accurately while remaining flexible and responsive to changing departmental needs.
Use a variety of computer programs confidently and learn new systems as required.
Produce accurate, timely work in a fast-paced environment.
Bring a collaborative, service-focused approach to the role.

Qualifications:

High school diploma or equivalent.
Minimum 5 years of experience in an Administrative role.
Advanced proficiency in Microsoft Word, Excel, and PowerPoint.
Excellent written and verbal communication skills.
Strong attention to detail and commitment to accuracy.
Effective organizational and time-management skills.
Professional discretion when managing confidential information.
Fast, accurate typing skills.
Ability to work independently while also supporting a collaborative team environment.
Previous experience supporting a Safety, Construction, Engineering, or Operations team is considered as an asset.
Experience supporting teams across multiple locations or time zones is considered as an asset.

About Maple Reinders:

Maple Reinders is one of Canada’s most respected and trusted construction firms, delivering innovative solutions for over 55 years. We are a full-service construction provider specializing in ICI buildings (industrial, commercial, institutional) and civil/environmental projects such as water and wastewater treatment plants, composting facilities, energy-from-waste, and biogas systems.

With 500+ team members across six offices nationwide and more than 2,900 projects completed coast-to-coast, we have built a reputation for excellence, adaptability, and integrity.

We are proud to be:

A Platinum Member of Canada’s Best Managed Companies
Certified Great Place to Work
Recipients of numerous awards for innovation, sustainability, and design

We want an individual who will embody Maple Reinders core values of

People – Supporting our people to thrive.
Integrity – Doing the right thing without compromise.
Relationships – Building trust with clients & partners.
Stewardship – Caring for communities & the environment.
Ingenuity – Embracing challenges. Encouraging ideas. Engineering solutions.

Benefits (Full-time salary):

Competitive Salaries (paid weekly)
Starting at three weeks paid vacation plus additional gifted days off over the Christmas break
RRSP with employer matching (up to 5%)
Discretionary bonuses & profit sharing
Group Health Insurance Plan (medical, dental, health care spending account)
Life insurance and disability coverage
Employee rewards program (Maple Points)
Discount programs & memberships.
Employee and Project referral bonuses
Employee Assistance Program
Career growth and learning opportunities, including professional certifications.

Salary Range: $60,000 - $70,000 / Year (depending on experience)

Location: Mississauga, Ontario

Interested in Joining Our Team?

Submit your resume and project list through this posting or on our website. Only those selected for an interview will be contacted.

We use artificial intelligence (AI) to review resumes of candidates and assess their fit based on the criteria outlined in the job posting. We do not use AI to make any final hiring or interview decisions.

Maple Reinders is an equal opportunity employer and supports employment equity and diversity in the workplace. We encourage applications from all qualified individuals including women, visible minorities, Indigenous Peoples, persons with disabilities, and others who reflect our ever-changing workplace. Upon request, Maple Reinders accommodates candidates with disabilities throughout the hiring process. If you require accommodation during the hiring process, please contact hr@maple.ca.

https://www.maple.ca/

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More about this job

Responsibilities

Provide comprehensive administrative support to the Safety Department by managing documentation, reports, and departmental records. Coordinate logistics for safety initiatives, meetings, and office events while maintaining organized and efficient workflows.

Requirements

Requires a high school diploma and a minimum of 5 years of administrative experience. Candidates must possess advanced proficiency in Microsoft Office suite and strong communication skills.

Skills

Administrative support
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Document management
Record-keeping
Communication
Time management
Organizational skills
Attention to detail
Data entry
Meeting coordination
Safety documentation
Process improvement

Benefits

Paid vacation
RRSP with employer matching
Discretionary bonuses
Profit sharing
Group health insurance plan
Life insurance
Disability coverage
Employee rewards program
Discount programs
Employee referral bonuses
Employee assistance program
Career growth and learning opportunities

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Safety Department
Construction
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Documentation
Record-keeping
Meeting minutes
Logistics
Safety Week
Data management
Reporting
Office support
Project support
Communication
Time management
Confidentiality
Hybrid work
ICI buildings
Civil projects
Environmental projects
Safety compliance

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