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Added 4 hours ago
Administrative Assistant - Schools
The Muslim Association of Canada
Mont-Royal, QC
Reporting Structure: This position reports directly to the Principal/Administrator. The responsibilities of the Administrative Assistant will include, but are not limited to:
Added 5 hours ago
HM
office administrator
HT Media Group
New Westminster, BC
- Full-time
Added 5 hours ago
MG
Technical Analyst, Database
Michael Garron Hospital
Toronto, ON
- Full-time
Contribute to the long-term roadmap for technology adoption, infrastructure upgrades, and service enhancements.
Added 6 hours ago
W
Senior Mechanical Estimator
Worley
Calgary, AB
- Full-time
Review and support the preparation of proposal documentation with BD and Office Administrator.
Added 6 hours ago
W
Senior Mechanical Estimator
Worley
AB · Edmonton, AB
- Full-time
Review and support the preparation of proposal documentation with BD and Office Administrator.
Added 8 hours ago
WB
Senior Administrative Assitant
Whistler Blackcomb
Whistler, BC
- Temporary
…lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development experience, and wellness benefits to fuel your…
Added 9 hours ago
BL
Annual Maintenance Coordinator
BC Legal Management Association
Vancouver, BC · Greater Vancouver Metropolitan Area
- Other
As leaders in our markets, we continue to grow by fostering strong relationships, delivering exceptional service, and empowering our people to succeed. We are consistently recognized for…
Added 9 hours ago
BC
Executive Finance Administrator
BELFOR CANADA INC.
Burnaby, BC · Windsor, ON
- $60,000 to $70,000 CAD / year
- Full-time
Support our success through financial accuracy, organization, and exceptional service.
Added 10 hours ago
1
Dental Admin - Peachtree Kids Dental, Brantford, ON
123Dentist
Brantford, ON
- Up to $22 CAD / hour
- Full-time
We are looking for an energetic, friendly, and compassionate Dental Administrator/Treatment Coordinator to join our pediatric dental practice in Brantford!
Added 10 hours ago
1
Administrator - Acora Dental, Calgary, AB
123Dentist
Calgary, AB
- $25 to $30 CAD / hour
- Part-time
The team at Acora Dental located in Calgary, AB are looking for a passionate, hard-working Dental Administrator on a part-time basis.
Added 10 hours ago
Office Administrator
DLA Piper Canada LLP
Edmonton, AB
If you are talented in providing unprecedented service, are enthusiastic and a team player, we are looking for you. We are currently looking for an Office Administrator to join our Edmonton…
Added 10 hours ago
1
Administrative Team Lead - Stoney Creek, ON
123Dentist
Hamilton, Ontario
- Up to $25 CAD / hour
- Full-time
Collaborative team and environment to help you succeed as a Dental Administrator/ Administrative Assistant. Working at Appletree Dental for kids, you will experience a team-oriented…
Added 10 hours ago
1
Dental Receptionist - Maple Ridge Family Dental
123Dentist
London, ON
- $19 to $22 CAD / hour
- Full-time
Collaborative team and environment to help you succeed as a Dental Administrator. Working at Maple Ridge Family Dental, you will experience a team-oriented environment as it is a massive…
Added 10 hours ago
1
Dental Administrator - Toronto, ON - 12409
123Dentist
Toronto, ON
- Full-time
The team at our clinic located in Toronto are looking for a passionate, hard-working Dental Administrator on a full-time basis.
Added 10 hours ago
1
Administrative Assistant - Altima Hess Village Dental Centre
123Dentist
Hamilton, ON
- $24 to $25 CAD / hour
- Full-time
The team at Altima Hess Village Dental Centre located in Hamilton, ON are looking for a passionate, hard-working Dental Administrator on a full-time basis.
Added 10 hours ago
1
Patient Coordinator - Studio Dental Vaughan Mills
123Dentist
Vaughan, ON
- $24 to $28 CAD / hour
- Full-time
2-3 years of experience as a dental office administrator / receptionist or combination of diploma in dental office administration and 1-2 years administrative experience
Added 10 hours ago
Dental Administrator - Taunton Village Dental
123Dentist
Oshawa, ON
The team at Taunton Village Dental are looking to add a new Dental Administrator on a full-time basis!
Added 10 hours ago
1
Dental Administrator-Valley Fair Dental, Maple Ridge
123Dentist
Maple Ridge, BC
- $25 to $28 CAD / hour
- Part-time
The team at Valley Fair Dental located in Maple Ridge BC are looking for a passionate, hard-working Dental Administrator on a Part time basis.
Added 10 hours ago
1
Dental Receptionist-Empire Dental, Kamloops
123Dentist
Kamloops, BC
- $24 to $32 CAD / hour
- Part-time
If you are an experienced administrator looking for a stable position within a productive and well-run practice, we encourage you to reach out for a confidential conversation to discuss…
Added 10 hours ago
Administrator
123Dentist
Red Deer, AB
The team at Bower Dental located in Red Deer, Alberta are looking for a passionate, hard-working Experienced Dental Administrator on a full-time basis. We are looking for someone who brings…
Added 10 hours ago
1
Dental Receptionist - Dr. Josie Maricello Dentistry
123Dentist
Toronto, ON
- $25 to $30 CAD / hour
- Full-time
Collaborative team and environment to help you succeed as a Dental Administrator/ Administrative Assistant. Working at Dr. Josie Maricello Dentistry, you will experience a team-oriented…
Added 10 hours ago
1
Dental Receptionist - Tridont Dental
123Dentist
Brampton, ON
- $25 to $29 CAD / hour
- Full-time
Collaborative team and environment to help you succeed as a Dental Administrator/ Administrative Assistant. Working at clinic name, you will experience a team-oriented environment as it is…
Added 10 hours ago
1
Dental Administrator-Ambrosi Dental-Kelowna
123Dentist
Kelowna, BC
- $25 to $29 CAD / hour
- Full-time
The team at Ambrosi Dental in Kelowna, BC is looking for a friendly and proficient Dental Administrator on a full-time basis to join their clinic.
Added 10 hours ago
Administrator- West Grande Prairie Dental
123Dentist
Grande Prairie, AB
The team at West Grande Prairie Dental located in Grande Prairie, Alberta are looking for a passionate, hard-working Dental Administrator on a full-time basis.
Added 11 hours ago
Insurance Administrator
Talent Acquisition Team at Westland Insurance. Text reply only.
Edmonton, AB
We’re searching for an Insurance Administrator. Are you searching for new possibilities?

Maple Reinders

Administrative Assistant (Safety Department)

Remote, Canada

Remote

Salary Range: $60,000 - $70,000 / Year (depending on experience) · Full-time

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Job details

Pay: Salary Range: $60,000 - $70,000 / Year (depending on experience)
Job type: Full-time
Workplace: Remote
Experience: Minimum 5 years of experience in an Administrative role.
Posting language: English
Posted: Oct 5, 2026

Original job description

Administrative Assistant – Safety Department

About the Role

Maple Reinders Constructors is currently looking for an experienced and highly organized Administrative Assistant to join our Safety Department at our Mississauga, Ontario Head Office and play an important role in keeping the team organized, informed, and supported.

We continue to grow without sacrificing our quality and integrity and are dedicated to building great things - solid teams, amazing projects, and lasting relationships. As we continue to win new work in all areas of the company, we are looking for great people like you join our team!

This is an ideal opportunity for an experienced administrator who enjoys being the person behind the scenes who keeps things moving. The successful candidate will be comfortable working independently, managing multiple priorities, and learning new systems and processes as needed.

Responsibilities:

Provide administrative support to the Safety Department, helping the team stay organized, informed, and on track with day-to-day priorities.
Prepare, format, organize, and maintain paperwork, reports, presentations, spreadsheets, and other departmental records using Microsoft Word, Excel, and PowerPoint.
Create and distribute clear, professional communications and documents, including notices and updates.
Assist with departmental requests and special initiatives, including coordinating Safety Week logistics such as attendance lists, registrations, and event support.
Support project teams with filing, document assembly, record-keeping, and meeting minutes.
Assist office and project teams with coordinating general meetings, office and social events, and recurring coordination meetings.
Manage multiple requests accurately while remaining flexible and responsive to changing departmental needs.
Use a variety of computer programs confidently and learn new systems as required.
Produce accurate, timely work in a fast-paced environment.
Bring a collaborative, service-focused approach to the role.

Qualifications:

High school diploma or equivalent.
Minimum 5 years of experience in an Administrative role.
Advanced proficiency in Microsoft Word, Excel, and PowerPoint.
Excellent written and verbal communication skills.
Strong attention to detail and commitment to accuracy.
Effective organizational and time-management skills.
Professional discretion when managing confidential information.
Fast, accurate typing skills.
Ability to work independently while also supporting a collaborative team environment.
Previous experience supporting a Safety, Construction, Engineering, or Operations team is considered as an asset.
Experience supporting teams across multiple locations or time zones is considered as an asset.

About Maple Reinders:

Maple Reinders is one of Canada’s most respected and trusted construction firms, delivering innovative solutions for over 55 years. We are a full-service construction provider specializing in ICI buildings (industrial, commercial, institutional) and civil/environmental projects such as water and wastewater treatment plants, composting facilities, energy-from-waste, and biogas systems.

With 500+ team members across six offices nationwide and more than 2,900 projects completed coast-to-coast, we have built a reputation for excellence, adaptability, and integrity.

We are proud to be:

A Platinum Member of Canada’s Best Managed Companies
Certified Great Place to Work
Recipients of numerous awards for innovation, sustainability, and design

We want an individual who will embody Maple Reinders core values of

People – Supporting our people to thrive.
Integrity – Doing the right thing without compromise.
Relationships – Building trust with clients & partners.
Stewardship – Caring for communities & the environment.
Ingenuity – Embracing challenges. Encouraging ideas. Engineering solutions.

Benefits (Full-time salary):

Competitive Salaries (paid weekly)
Starting at three weeks paid vacation plus additional gifted days off over the Christmas break
RRSP with employer matching (up to 5%)
Discretionary bonuses & profit sharing
Group Health Insurance Plan (medical, dental, health care spending account)
Life insurance and disability coverage
Employee rewards program (Maple Points)
Discount programs & memberships.
Employee and Project referral bonuses
Employee Assistance Program
Career growth and learning opportunities, including professional certifications.

Salary Range: $60,000 - $70,000 / Year (depending on experience)

Location: Mississauga, Ontario

Interested in Joining Our Team?

Submit your resume and project list through this posting or on our website. Only those selected for an interview will be contacted.

We use artificial intelligence (AI) to review resumes of candidates and assess their fit based on the criteria outlined in the job posting. We do not use AI to make any final hiring or interview decisions.

Maple Reinders is an equal opportunity employer and supports employment equity and diversity in the workplace. We encourage applications from all qualified individuals including women, visible minorities, Indigenous Peoples, persons with disabilities, and others who reflect our ever-changing workplace. Upon request, Maple Reinders accommodates candidates with disabilities throughout the hiring process. If you require accommodation during the hiring process, please contact hr@maple.ca.

https://www.maple.ca/

Apply About employer

More about this job

Responsibilities

Provide comprehensive administrative support to the Safety Department by managing documentation, reports, and departmental records. Coordinate logistics for safety initiatives, meetings, and office events while maintaining organized and efficient workflows.

Requirements

Requires a high school diploma and a minimum of 5 years of administrative experience. Candidates must possess advanced proficiency in Microsoft Office suite and strong communication skills.

Skills

Administrative support
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Document management
Record-keeping
Communication
Time management
Organizational skills
Attention to detail
Data entry
Meeting coordination
Safety documentation
Process improvement

Benefits

Paid vacation
RRSP with employer matching
Discretionary bonuses
Profit sharing
Group health insurance plan
Life insurance
Disability coverage
Employee rewards program
Discount programs
Employee referral bonuses
Employee assistance program
Career growth and learning opportunities

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Safety Department
Construction
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Documentation
Record-keeping
Meeting minutes
Logistics
Safety Week
Data management
Reporting
Office support
Project support
Communication
Time management
Confidentiality
Hybrid work
ICI buildings
Civil projects
Environmental projects
Safety compliance

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