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Added 10 mins ago
Chargé de Projets en infrastructures et bâtiments / Infrastructure and Building Project Manager
Airbus
Montreal, QC
Full-time
The A220 commercial aircraft Programme is looking for 1 engineer - Project manager for infrastructure and buildings to join our Facilities team based in Mirabel (Québec, Canada), where you…
Added 10 mins ago
Keyholder
ZWILLING J.A. Henckels Canada Ltd.
Delta, BC
$19.25 to $19.95 CAD / hour
Part-time
Enforce store standards in the absence of store manager or assistant manager.
Added 10 mins ago
Service Representative - Eyewash/WaterBreak
Cintas Canada
Montreal, QC
Full-time
Price Increases – sell customers on price increases as established by the Service Manager.
Added 10 mins ago
Manager, IT Asset Management
Flynn Group of Companies
Mississauga, ON
$100,000 to $135,000 CAD / year
Full-time
Flynn Group of Companies, North America's leading building envelope contractor, is looking for a Manager, IT Asset Management to work from our Mississauga location. This position is part of…
Added 10 mins ago
Database Administrator
AgileGrid Solutions
Canada
Full-time
…our Information Technology team. Reporting directly to the Manager of IT, the successful candidate will be instrumental in safeguarding and maintaining the integrity of internal data…
Added 10 mins ago
Manager, Fraud Investigations & Controls
Rogers Bank
Toronto, ON
Full-time
Reporting to Sr. Manager Fraud Prevention the Manager, Fraud Investigations & Controls is responsible for leading complex fraud investigations, identifying control weaknesses, and driving…
Added 10 mins ago
Développeur Data ETL (Back-End)
Astek
Montreal, QC · Greater Montreal Metropolitan Area
Contract
XX, ton futur Manager, te proposera ensuite d’échanger autour de cette opportunité, de ton parcours et de tes attentes !
Added 10 mins ago
H&S Incident & Training Coordinator
Trillium Guideway Partners
Toronto, ON
$70,000 to $90,000 CAD / year
Full-time
Identify training needs and gaps and support the development of targeted and on-the-job learning initiatives.
Added 10 mins ago
Senior Project Manager
AgileGrid Solutions
Canada
Full-time
We are seeking an experienced Senior Project Manager with a strong background in mining to lead multidisciplinary engineering teams in delivering capital mining and mineral processing…
Added 10 mins ago
Business Unit Director, Coatings and Construction
Irving Knight Group
Mississauga, ON
$180,000 to $200,000 CAD / year
Full-time
The Business Unit Director owns the Coatings and Construction business unit end to end, operating as the general manager of the business. This means full P&L responsibility for the unit,…
Added 10 mins ago
Senior Manager, Organic Growth
Mistplay
Toronto, ON
$120,000 to $165,000 CAD / year
Full-time
Mistplay is seeking a strategic and hands-on Senior Manager of Organic Growth to help build and scale the organic acquisition engine for our fast-growing rewarded gaming platform. This…
Added 10 mins ago
Sales Development Representative
Aerotek
Windsor, ON
Full-time
We’re looking for a highly motivated Entry-Level Sales Development Representative to join our team and help us advance the careers of skilled professionals doing impactful work. Building…
Added 10 mins ago
Technician Payroll
UAP Inc.
Montreal, QC
Full-time
…we're dedicated to providing opportunities for learning and development. We're seeking a motivated and enthusiastic HR colleague to join our team and embark on an exciting…
Added 10 mins ago
Assistant Manager
JYSK Canada
AB · Edmonton, AB
Full-time
As the Assistant Manager, you will assist the store management team in instilling the company values and customer promises within your team and in the store through modeling, coaching, and…
Added 10 mins ago
Marketer
Future Electronics
Kirkland, QC
Full-time
…unit and interfaces with asset managers (buyers) to ensure the development and maintenance of optimal inventory mix and levels, and also works with inside and outside sales organizations…
Added 10 mins ago
Project Manager, HCM Transformation
Kinark Child and Family Services
Markham, ON
$39.31 to $49.14 CAD / hour
Full-time
Support the development of governance structures, policies, business standards, and performance measures related to HCM operations.
Added 10 mins ago
Manager, Data Products & Analytics Modernization
BeachHead
Markham, ON
Full-time
Working with one of our top financial clients, this role calls for a Manager, Data Products & Analytics Modernization. This position involves overseeing a team dedicated to creating a…
Added 10 mins ago
Sale Development Representative
Gallea Ai
Toronto, ON
Full-time
…of the team, so a new hire at the front desk and a veteran manager at head office give the same official answer, in the same official wording, to the same…
Added 10 mins ago
Business Analytics Manager
OSL Retail Services
Mississauga, ON
Full-time
We are currently seeking a Business Insights & Analytics Manager. This role lead’s the evolution of our analytics capabilities in the dynamic retail and direct sales industries. The…
Added 10 mins ago
Team Lead
ZWILLING J.A. Henckels Canada Ltd.
Richmond, BC
$21 to $23 CAD / hour
Full-time
As a Retail Team Lead, you will collaborate closely with the Store Manager to ensure seamless store operations, achievement of targets, and adherence to company policies and regulations.…
Added 10 mins ago
Quality Assurance Manager
VM Food Group
Concord, ON
Full-time
We are seeking an experienced Quality Assurance Manager to lead our Quality Assurance and Food Safety functions within our food manufacturing operation. This role is responsible for…
Added 10 mins ago
FTM Engineer
Tata Consultancy Services
Toronto, ON
$100,000 to $120,000 CAD / year
Full-time
Design, develop, and maintain applications built on IBM Financial Transaction Manager (FTM) to support core payments processing.
Added 10 mins ago
Human Resources Manager/Senior Manger
Minted Search Group
Toronto, ON · Greater Toronto Area, Canada
Full-time
Coordinate training and professional development, including tracking lawyer and paralegal CPD requirements
Added 10 mins ago
Keyholder
ZWILLING J.A. Henckels Canada Ltd.
Vaughan, ON
Part-time
Enforce store standards in the absence of store manager or assistant manager.
Added 10 mins ago
Store Manager
ZWILLING J.A. Henckels Canada Ltd.
Vaughan, ON
$52,000 to $57,000 CAD / year
Full-time
…in shaping the success of our store. We're seeking a Store Manager to help drive operational excellence, business growth, and foster a culture of…

Maplesoft Group, an SEB Company

Bilingual Client and Office Administrator - Montreal

Ottawa, ON, Canada

Pay: Salary Range: $45,000-$55,000/ year
Job type: Contract
Apply by: Sep 30, 2026
Posting language: English
Posted: Sep 22, 2026

Apply About employer

Applications open in a new tab.

Original job description

Job ID: 14360

Job Title: Bilingual Client and Office Administrator - Montreal

Contract Length: Permanent

Location: On-site in Montreal, QC - Monday to Friday

Federal Government Clearance Level Required: BackCheck

Vacancy Type

New Position

________________________________________

About Us

Maplesoft Group is currently seeking an Office & Client Administrator for a full-time opportunity supporting one of our largest clients. This is a fully on-site role based Montreal, Monday to Friday.

Due to the sensitive nature of the work and associated security requirements, this position cannot be performed remotely.

________________________________________

Position Summary

The Office & Client Administrator will provide a combination of client administration, office administration, operational support, data quality, and internal coordination. The successful candidate will support day-to-day administrative processes, client and third-party inquiries, document processing, reporting, issue resolution, onboarding/offboarding, asset management, and local office operations.

This position requires strong attention to detail, discretion, organizational skills, and the ability to manage multiple priorities while working closely with internal and external stakeholders.

________________________________________

Key Responsibilities

Client Administration

Process administrative tasks including filing, incoming and outgoing mail, and document processing
Process and validate incoming documents and ensure document integrity
Execute year-end processing, auditing, and reporting activities
Identify process improvement opportunities, process delays, quality issues, and potential solutions
Identify potential production defects and submit appropriate solutions through JIRA
Execute issue resolution with appropriate documentation and follow-up
Provide day-to-day client and third-party administrator support for participant and client inquiries
Provide internal support to team members and other business areas, including Contact Centre representatives
Manage inbound and outbound data quality checks
Process sensitive client-related administrative activities with discretion and confidentiality
Perform other related administrative duties as directed by management

Office Administration

Manage local onboarding and offboarding activities, including steps related to laptop and workstation setup
Ensure company assets are properly handed over when colleagues leave the organization
Liaise with the Office Manager in Mississauga regarding administrative activities
Support the IT Helpdesk with company asset inventory management
Support secure server room access for asset management and laptop imaging activities
Collaborate with HR and local leaders to support HR and administrative activities
Maintain accurate records and documentation related to office and administrative processes

________________________________________

Required Qualifications

Manage local onboarding and offboarding activities, including steps related to laptop and workstation setup
Ensure company assets are properly handed over when colleagues leave the organization
Liaise with the Office Manager in Mississauga regarding administrative activities
Support the IT Helpdesk with company asset inventory management
Support secure server room access for asset management and laptop imaging activities
Collaborate with HR and local leaders to support HR and administrative activities
Maintain accurate records and documentation related to office and administrative processes

________________________________________

Preferred Qualifications

Bilingual in French and English, with strong written and verbal communication skills in English
Proficiency with Microsoft Office applications, particularly Microsoft Excel
Strong organizational, analytical, and problem-solving skills
Excellent attention to detail and ability to research, identify, and document issues
Ability to manage multiple priorities and meet deadlines
Professional, client-focused approach with strong relationship-building skills
Ability to exercise discretion when handling sensitive and confidential information
Ability to work independently and collaboratively in a team environment
General knowledge of administrative processes and systems
Ability and willingness to work on-site five days per week in Montreal

________________________________________

Compensation

Salary Range: $45,000-$55,000/ year

________________________________________

Benefits

Comprehensive health and wellness benefits.
Paid vacation and personal time off.
Professional development and continuous learning opportunities.
Collaborative and supportive team environment.

________________________________________

Our recruitment process is led by human recruiters who review all applications and make the final hiring decisions. We use AI-assisted tools to help screen and organize applications. These tools do not replace human judgment, and all hiring decisions are made by people.

Please note that data collected by the Company may be stored or processed on servers located outside of Canada.

________________________________________

Application Submission Details

Submission Deadline

How to Apply:

Click the "APPLY NOW" Button below:

________________________________________

Maplesoft is an equal opportunity employer and welcomes applications from all qualified candidates. Accommodations are available upon request throughout the recruitment process.

Apply About employer

More about this job

Responsibilities

The Office & Client Administrator will manage daily administrative processes, including document processing, data quality checks, and client inquiries. They will also oversee local office operations, such as onboarding/offboarding activities and company asset management.

Requirements

Candidates must be bilingual in French and English with strong organizational and analytical skills. Proficiency in Microsoft Office, particularly Excel, and the ability to work on-site five days a week in Montreal are required.

Skills

Bilingual
French
English
Microsoft Office
Microsoft Excel
Organizational skills
Analytical skills
Problem-solving
Attention to detail
Document processing
Data quality
Issue resolution
Onboarding
Offboarding
Asset management
Communication

Benefits

Comprehensive health and wellness benefits
Paid vacation
Personal time off
Professional development
Collaborative and supportive team environment

Visa sponsorship

Not detected in the job text

Keywords

Administrative
Client Administration
Office Administration
Bilingual
Data Quality
JIRA
Asset Management
Onboarding
Offboarding
Microsoft Excel
Microsoft Office
Reporting
Auditing
Document Processing
IT Helpdesk Support
Confidentiality
Stakeholder Management
Montreal
Federal Government Clearance

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