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Added 1 min ago
T
Business Risk Analyst - TD Asset Management
TD
Toronto, ON
- Full-time
…management and research teams with more than 220 Portfolio Managers, Associate Portfolio Managers, Traders and…
Added 1 min ago
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Associate, Commercial Banking (Real Estate Finance)
BMO
Montreal, QC · DEMA
- Full-time
Bachelor’s degree required; Business Administration, Finance and Accounting preferred. Any other related discipline or commensurate work experience considered.
Added 16 mins ago
Customer Experience Associate - Grand Falls-Windsor, Newfoundland (18.75 Hours/ Week)
Scotiabank
Grand Falls-Windsor, NL
As a Customer Experience Associate, you are the face, character and heart of our branches. Scotiabank is a place where we put our customers first, and our priority is to help them achieve…
Added 16 mins ago
HC
Associate, Corporate Development
Harris Computer
ON
- Full-time
Harris is looking for a Corporate Development Associate responsible for proactively researching, engaging and developing potential acquisition targets for a high-velocity M&A organization.…
Added 16 mins ago
CG
Customer Service Full time
Compass Group Canada
Fort McMurray, AB
- Full-time
Added 16 mins ago
G&
Associate Investment Advisor
Groom & Associés / Associates
Dorval, QC
- Full-time
Added 32 mins ago
RB
Associate Operations Representative - Currency Processing
Royal Bank of Canada
Calgary, AB
- Part-time
Added 32 mins ago
SD
Administrateur de magasin temps partiel jour Embauche feu vert
Shoppers Drug Mart
Shawinigan, QC
- Part-time
Added 32 mins ago
CG
Administrative Assistant
Compass Group Canada
Mississauga, ON
- Full-time
Oversee general operation of the unit office to include upkeep of operating cost records, associate files, compliance, record retention in addition to organization and filing of records and…
Added 32 mins ago
SD
Caissier(ère), rémunéré(e) à l’heure – PHX temps partiel Quarts de travail flexibles
Shoppers Drug Mart
Montreal, QC
- Part-time
Associate Owners in the Pharmaprix network recognize Canada's diversity as an opportunity to better serve their communities, and strive to reflect the nation’s evolving diversity in the…
Added 32 mins ago
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(CAN) Asset Protection Operations Team Associate
Walmart
Whitehorse, YT
- Full-time
An Asset Protection Operations Team Associate maintains store financial integrity and accuracy, pricing integrity, inventory control and profitability. This associate coordinates and…
Added 47 mins ago
JI
Office Manager
J.D. Irving, Limited
Amherst, NS
- Full-time
Owns various processes such as, processing payroll, benefits education and associate recognition
Added 47 mins ago
RI
Warehouse Associate - 1st Shift
RXO, Inc.
Calgary, AB
- Full-time
As a Warehouse Associate at RXO, you’ll play an important role in making sure freight gets where it needs to go. You’ll work alongside a top caliber management team that understands the…
Added 47 mins ago
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Senior Associate, Business Development (Finance/Accounting Staffing Agency)
Vaco
Toronto, ON
- Full-time
Senior Associate, Business Development, Talent Solutions
Added 47 mins ago
RW
Senior Associate Advisor
RBC Wealth Management
Toronto, ON
- Full-time
We are expanding the team and are looking for an experienced Associate Advisor to work alongside our investment and wealth and estate planning professionals.
Added 47 mins ago
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Accounts Receivable Associate
FWS
Winnipeg, MB
- Full-time
To add to this expertise, we are recruiting for an Accounts Receivable Associate for our Winnipeg office location, to join our collaborative and team-focused organization.
Added 47 mins ago
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Montréal [Hybrid] - PL/SQL Developer
QUANTEAM - North America (RAINBOW PARTNERS Group)
Montreal, QC
- Full-time
Oracle Database SQL Certified Associate or higher
Added 1 hour ago
Customer Experience Associate (Precious Metals Analyst)
Canada Gold
Vancouver, BC
We’re looking for a full-time Customer Experience Associate (Precious Metals Analyst) to join our growing team at our Vancouver location (2490 Main Street, Vancouver, BC, V5E 3E2) This is a…
Added 1 hour ago
M
Administrative Assistant
Maquise
ON · Mississauga, ON
- Full-time
Oversee general operation of the unit office to include upkeep of operating cost records, associate files, compliance, record retention in addition to organization and filing of records and…
Added 1 hour ago
T
Customer Experience Associate
TD
Yorkton, SK
- Part-time
…future today and apply for the position of a Customer Experience Associate. We are expecting an all-around champion who can understand customer needs and advise best suited banking…
Added 1 hour ago
T
PIA Client Service Associate (12M STA)
TD
Whitby, ON
- Full-time
…so, then get onboard for the position of PIA Client Service Associate. In this role, you will provide dedicated specialized administrative support to an Investment Advisor or team of…
Added 1 hour ago
T
Personal Banking Associate
TD
Sault Ste. Marie, ON
- Full-time
…with their financial needs? We are seeking a Personal Banking Associate for our branch office who can guide customers to the appropriate staff member for resolving their financial queries…
Added 1 hour ago
T
Customer Experience Associate
TD
Renfrew, ON
- Part-time
…future today and apply for the position of a Customer Experience Associate. We are expecting an all-around champion who can understand customer needs and advise best suited banking…
Added 1 hour ago
T
Personal Banking Associate
TD
Grand Bend, ON
- Part-time
…with their financial needs? We are seeking a Personal Banking Associate for our branch office who can guide customers to the appropriate staff member for resolving their financial queries…
Added 1 hour ago
T
Business Banking Associate
TD
Toronto, ON
- Full-time
…management. Positions are available across Canada for the Commercial Associate…

Maquise

Administrative Assistant

ON, Canada
Mississauga, ON, L5W 0G2, Canada

The salary range for this position is $40,000 to $43,000. · Full-time

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Job details

Pay: The salary range for this position is $40,000 to $43,000.
Job type: Full-time
Posting language: English
Posted: Oct 28, 2026

Original job description

The salary range for this position is $40,000 to $43,000. Final compensation will be determined based on relevant skills, experience, qualifications, and internal equity. In addition to base salary, eligible employees may be entitled to other elements of total compensation, which may include group benefits and employer RRSP contributions, where applicable to the role. We are committed to offering competitive compensation and comply with all applicable pay transparency legislation. Further details regarding our total rewards program will be shared by the Talent Acquisition team during the hiring process. Canadian work experience is not a requirement for this role. Please note that artificial intelligence–based tools may be used at certain stages of the recruitment and applicant screening process.

This is a posting for an existing job vacancy.

Now, if you were to come on board as our Administrative Assistant, we'd ask you to do the following for us:

Oversee general operation of the unit office to include upkeep of operating cost records, associate files, compliance, record retention in addition to organization and filing of records and other operational supporting documentation that may be required

Answer telephones and direct inquires in a professional manner

Maintain confidential personnel files

Assist management staff in preparing confidential employment documents, including but not limited to proposed disciplinary notices

Open and route incoming mail, answers correspondence and prepares outgoing mail

Assist with staffing, including finding staff when employees call out on short notice

Process vendor invoices for payment - making sure there is no discrepancy in pricing

Perform monthly vendor statement reconciliations

Assist in preparation of end of month financial reports

Attend in-service and/or safety meetings as required

Think you have what it takes to be our Administrative Assistant? We're committed to hiring the best talent for the role. Here's how we'll know you'll be successful in the role:

Post-secondary education in Office Administration, and/or one to two years of office administration experience

Strong verbal and written skills, with an ability to maintain good relationships with suppliers, staff, clients

Strong computer skills and ability to learn various software programs quickly

Ability to adapt to a changing and fast-paced environment

Excellent interpersonal skills

Ability to meet strict deadlines and take direction/feedback

Microsoft Office proficiency

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More about this job

Responsibilities

The Administrative Assistant will oversee general office operations, including record maintenance, vendor invoice processing, and financial report preparation. They will also provide administrative support to management, handle correspondence, and assist with staffing requirements.

Requirements

Candidates must possess post-secondary education in Office Administration or one to two years of relevant experience. Proficiency in Microsoft Office and strong interpersonal and communication skills are required for success in this role.

Skills

Office administration
Record retention
Telephone etiquette
Confidentiality
Document preparation
Mail processing
Staffing assistance
Invoice processing
Vendor reconciliation
Financial reporting
Microsoft Office
Verbal communication
Written communication
Interpersonal skills
Time management

Benefits

Group benefits
Employer RRSP contributions

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Office Administration
Record Retention
Compliance
Personnel Files
Invoicing
Vendor Reconciliation
Financial Reports
Microsoft Office
Staffing
Data Entry
Office Operations
Professional Communication
Time Management
Confidentiality

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