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Added 6 mins ago
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Maquise

Administrative Assistant

ON, Canada
Mississauga, ON, L5W 0G2, Canada

The salary range for this position is $40,000 to $43,000. · Full-time

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Job details

Pay: The salary range for this position is $40,000 to $43,000.
Job type: Full-time
Posting language: English
Posted: Oct 28, 2026

Original job description

The salary range for this position is $40,000 to $43,000. Final compensation will be determined based on relevant skills, experience, qualifications, and internal equity. In addition to base salary, eligible employees may be entitled to other elements of total compensation, which may include group benefits and employer RRSP contributions, where applicable to the role. We are committed to offering competitive compensation and comply with all applicable pay transparency legislation. Further details regarding our total rewards program will be shared by the Talent Acquisition team during the hiring process. Canadian work experience is not a requirement for this role. Please note that artificial intelligence–based tools may be used at certain stages of the recruitment and applicant screening process.

This is a posting for an existing job vacancy.

Now, if you were to come on board as our Administrative Assistant, we'd ask you to do the following for us:

Oversee general operation of the unit office to include upkeep of operating cost records, associate files, compliance, record retention in addition to organization and filing of records and other operational supporting documentation that may be required

Answer telephones and direct inquires in a professional manner

Maintain confidential personnel files

Assist management staff in preparing confidential employment documents, including but not limited to proposed disciplinary notices

Open and route incoming mail, answers correspondence and prepares outgoing mail

Assist with staffing, including finding staff when employees call out on short notice

Process vendor invoices for payment - making sure there is no discrepancy in pricing

Perform monthly vendor statement reconciliations

Assist in preparation of end of month financial reports

Attend in-service and/or safety meetings as required

Think you have what it takes to be our Administrative Assistant? We're committed to hiring the best talent for the role. Here's how we'll know you'll be successful in the role:

Post-secondary education in Office Administration, and/or one to two years of office administration experience

Strong verbal and written skills, with an ability to maintain good relationships with suppliers, staff, clients

Strong computer skills and ability to learn various software programs quickly

Ability to adapt to a changing and fast-paced environment

Excellent interpersonal skills

Ability to meet strict deadlines and take direction/feedback

Microsoft Office proficiency

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More about this job

Responsibilities

The Administrative Assistant will oversee general office operations, including record maintenance, vendor invoice processing, and financial report preparation. They will also provide administrative support to management, handle correspondence, and assist with staffing requirements.

Requirements

Candidates must possess post-secondary education in Office Administration or one to two years of relevant experience. Proficiency in Microsoft Office and strong interpersonal and communication skills are required for success in this role.

Skills

Office administration
Record retention
Telephone etiquette
Confidentiality
Document preparation
Mail processing
Staffing assistance
Invoice processing
Vendor reconciliation
Financial reporting
Microsoft Office
Verbal communication
Written communication
Interpersonal skills
Time management

Benefits

Group benefits
Employer RRSP contributions

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Office Administration
Record Retention
Compliance
Personnel Files
Invoicing
Vendor Reconciliation
Financial Reports
Microsoft Office
Staffing
Data Entry
Office Operations
Professional Communication
Time Management
Confidentiality

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