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Added 10 mins ago
JI
Senior Cost Accountant
J.D. Irving, Limited
Toronto, ON
- Full-time
Experience in manufacturing accounting principles, standard costing, inventory accounting, variance analysis and cost control
Added 10 mins ago
T
Mobile Software Engineer II (Mobile Delivery CDN banking)
TD
Toronto, ON
- Full-time
Identify opportunities to minimize cost, provide recommendations and/or deliver corresponding strategic solutions to support cost effectiveness and to enhance stakeholder experience
Added 25 mins ago
IC
Business Management Analyst Intern
Interac Corp.
Toronto, ON · Interac Corp. Head Office
- Full-time
Participating in data gathering, financial/IT analysis and activity-based cost modeling
Added 25 mins ago
A
Regulatory Support Clerk - Corporate Finance
Altis
Toronto, ON
- Contract
…hiring manager. And rest assured, all our services are free of cost for…
Added 25 mins ago
WI
Project Controls Analyst
WSP in Canada
YT · Yukon Territory, Canada
- Full-time
…with our Project Managers and technical teams, strengthening cost control, forecasting accuracy, resource planning, and overall project performance across a diverse portfolio of…
Added 25 mins ago
WI
Project Controls Analyst
WSP in Canada
BC · British Columbia, Canada
- Full-time
…with our Project Managers and technical teams, strengthening cost control, forecasting accuracy, resource planning, and overall project performance across a diverse portfolio of…
Added 25 mins ago
WI
Project Controls Analyst
WSP in Canada
Whitehorse, YT
- Full-time
…with our Project Managers and technical teams, strengthening cost control, forecasting accuracy, resource planning, and overall project performance across a diverse portfolio of…
Added 25 mins ago
WI
Project Controls Analyst
WSP in Canada
Vancouver, BC
- Full-time
…with our Project Managers and technical teams, strengthening cost control, forecasting accuracy, resource planning, and overall project performance across a diverse portfolio of…
Added 25 mins ago
WI
Project Controls Analyst
WSP in Canada
Victoria, BC
- Full-time
…with our Project Managers and technical teams, strengthening cost control, forecasting accuracy, resource planning, and overall project performance across a diverse portfolio of…
Added 25 mins ago
WI
Experienced Estimator
WSP in Canada
Montreal, QC
- Full-time
…Experienced Estimator based in Montreal, you’ll develop dependable cost estimates, turn complex project information into clear cost insights, and collaborate with multidisciplinary teams to…
Added 41 mins ago
RB
Manager NAV Production
Royal Bank of Canada
Toronto, ON
- Full-time
Support the introduction of new technology and operational processes to effectively reduce cost, increase the quality of service and ensure accuracy
Added 41 mins ago
J
Senior Vice President, Capital Markets Project Finance - DG Solar Company
J&T
Toronto, ON
- Full-time
Build financing strategies that balance cost of capital, liquidity, execution certainty, covenants, risk allocation and long-term enterprise value.
Added 41 mins ago
CG
Administrative Assistant
Compass Group Canada
Mississauga, ON
- Full-time
Oversee general operation of the unit office to include upkeep of operating cost records, associate files, compliance, record retention in addition to organization and filing of records and…
Added 41 mins ago
TT
Logistics Coordinator
Top Tier Talent Group
Brampton, ON
- Full-time
Added 41 mins ago
TT
Ocean Import Supervisor
Top Tier Talent Group
Brampton, ON
- Full-time
Ensure accurate and timely data entry, shipment milestones, cost allocations, and billing information.
Added 41 mins ago
FE
Vice President Finance, Americas
Future Electronics
Kirkland, QC
- Full-time
Partner with Americas business, sales, and marketing leadership to provide financial insights, operational performance analysis, and cost control recommendations.
Added 41 mins ago
B
Financial and Business Intelligence Analyst, Global Trade Services
BRP
Montreal, QC · Greater Montreal Metropolitan Area
- Full-time
Initiate and participate in cost-reduction projects related to international trade activities.
Added 41 mins ago
B
Data Specialist
BRP
Sherbrooke, QC
- Full-time
Cross-reference data from multiple sources (freight, purchasing, distribution, sales) to identify trends, bottlenecks, and opportunities for cost reduction.
Added 41 mins ago
SR
Estimator
SSA Recruitment Canada
BC · Fraser Valley, BC
- $120,000 to $160,000 CAD / year
- Full-time
Work with clients and consultants on value engineering and cost reviews.
Added 56 mins ago
Category Specialist
WestJet Group
Calgary, AB
…to five destinations. Since then, WestJet has pioneered low-cost travel in Canada, cutting airfares in half, and increasing the flying population in Canada by more than 50 per cent. Since…
Added 56 mins ago
WM
310T Apprentice Level 2+ (Second shift).
Waste Management, Inc. (WM)
Brampton, ON
- Full-time
Added 56 mins ago
PG
General Counsel
PRA Group (Nasdaq: PRAA)
Montreal, QC
- $90,000 to $120,000 CAD / year
- Full-time
Group health and dental program at minimal cost to employees
Added 1 hour ago
CL
Spécialiste en logistique des ventes et marketing
CM Labs
Montreal, QC
- Full-time
Added 1 hour ago
Procurement Specialist
Acciona
ON · CAN - Ontario Line North
Support in identifying cost optimization and cost savings opportunities for the project. This includes formation of master supply and master services agreements for the project.
Added 1 hour ago
P
Real Estate & Operations Lead
Prologis
Toronto, ON
- Full-time
…construction, close-out, and handover, managing scope, schedule, cost, quality, and tenant…

Maquise

Administrative Assistant

ON, Canada
Mississauga, ON, L5W 0G2, Canada

The salary range for this position is $40,000 to $43,000. · Full-time

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Job details

Pay: The salary range for this position is $40,000 to $43,000.
Job type: Full-time
Posting language: English
Posted: Oct 28, 2026

Original job description

The salary range for this position is $40,000 to $43,000. Final compensation will be determined based on relevant skills, experience, qualifications, and internal equity. In addition to base salary, eligible employees may be entitled to other elements of total compensation, which may include group benefits and employer RRSP contributions, where applicable to the role. We are committed to offering competitive compensation and comply with all applicable pay transparency legislation. Further details regarding our total rewards program will be shared by the Talent Acquisition team during the hiring process. Canadian work experience is not a requirement for this role. Please note that artificial intelligence–based tools may be used at certain stages of the recruitment and applicant screening process.

This is a posting for an existing job vacancy.

Now, if you were to come on board as our Administrative Assistant, we'd ask you to do the following for us:

Oversee general operation of the unit office to include upkeep of operating cost records, associate files, compliance, record retention in addition to organization and filing of records and other operational supporting documentation that may be required

Answer telephones and direct inquires in a professional manner

Maintain confidential personnel files

Assist management staff in preparing confidential employment documents, including but not limited to proposed disciplinary notices

Open and route incoming mail, answers correspondence and prepares outgoing mail

Assist with staffing, including finding staff when employees call out on short notice

Process vendor invoices for payment - making sure there is no discrepancy in pricing

Perform monthly vendor statement reconciliations

Assist in preparation of end of month financial reports

Attend in-service and/or safety meetings as required

Think you have what it takes to be our Administrative Assistant? We're committed to hiring the best talent for the role. Here's how we'll know you'll be successful in the role:

Post-secondary education in Office Administration, and/or one to two years of office administration experience

Strong verbal and written skills, with an ability to maintain good relationships with suppliers, staff, clients

Strong computer skills and ability to learn various software programs quickly

Ability to adapt to a changing and fast-paced environment

Excellent interpersonal skills

Ability to meet strict deadlines and take direction/feedback

Microsoft Office proficiency

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More about this job

Responsibilities

The Administrative Assistant will oversee general office operations, including record maintenance, vendor invoice processing, and financial report preparation. They will also provide administrative support to management, handle correspondence, and assist with staffing requirements.

Requirements

Candidates must possess post-secondary education in Office Administration or one to two years of relevant experience. Proficiency in Microsoft Office and strong interpersonal and communication skills are required for success in this role.

Skills

Office administration
Record retention
Telephone etiquette
Confidentiality
Document preparation
Mail processing
Staffing assistance
Invoice processing
Vendor reconciliation
Financial reporting
Microsoft Office
Verbal communication
Written communication
Interpersonal skills
Time management

Benefits

Group benefits
Employer RRSP contributions

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Office Administration
Record Retention
Compliance
Personnel Files
Invoicing
Vendor Reconciliation
Financial Reports
Microsoft Office
Staffing
Data Entry
Office Operations
Professional Communication
Time Management
Confidentiality

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