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Added 5 mins ago
FP
Assistant Controller- Dual Property
Four Points by Sheraton Kelowna Airport
Kelowna, BC
- $60,000 to $70,000 CAD / year
- Full-time
…and Hampton Inn & Suites Kelowna is currently looking for an Assistant Controller- Dual…
Added 5 mins ago
BC
Project Assistant/Office Administrator - Buildings West
Bird Construction
Kelowna, BC
- Full-time
Project Assistant/Office Administrator - Buildings WestThe Project Assistant/Office Administrator - Buildings West is accountable for assisting with document control, submittals, day-to-day…
Added 5 mins ago
SQ
Director, Domain Enterprise Architect, RPA and Intelligent Automation
Sunlife Québec
Montreal, QC
- Full-time
Reporting to the Assistant Vice President, Enterprise Architecture, Core Platforms, the Director, Domain Enterprise Architect, RPA and Intelligent Automation leads the architecture for Sun…
Added 5 mins ago
A
[B] Occupational Therapy Assistant Regular Full Time [BRV OTA1 1.00] AgeCare Riverview
AgeCare
Medicine Hat, AB · AgeCare Riverview
- Full-time
The Occupational Therapy Assistant helps solve physical challenges that patients have with daily activities. They help to assess patients’ physical abilities during day-to-day tasks,…
Added 20 mins ago
TS
Administration Assistant – Electronic Filing
TalentSphere Staffing Solutions
Toronto, ON
- Full-time
…administrative tasks with a focus on electronic filing and data…
Added 20 mins ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
- Full-time
…performance reporting, financial planning, and operational management…
Added 20 mins ago
DG
Administrative Assistant [Receptionist]
Doane Grant Thornton LLP
Thunder Bay, ON
- Full-time
As an Administrative Assistant [Receptionist] your responsibilities will include:
Added 20 mins ago
WC
Senior Counsel, Litigation
Walmart Canada
Mississauga, ON
- Full-time
We are currently seeking a senior lawyer with commercial and/or insurance litigation experience, reporting to the Assistant General Counsel (Litigation), to join a best in class legal team.…
Added 35 mins ago
RB
Assistant Branch Manager Intern, Bloor & Yonge Branch
Royal Bank of Canada
Toronto, ON
- Full-time
As an Assistant Branch Manager, you motivate and coach a high-performing team of Advisors in a dynamic, high-volume, and rewarding marketplace, while establishing and achieving team…
Added 35 mins ago
UH
Administrative Assistant II, Medical
University Health Network
Toronto, ON
- Part-time
The Administrative Assistant II exercises judgment and independence in the performance of administrative activities, the principal responsibilities include: utilizing knowledge of medical…
Added 35 mins ago
SD
Pharmacy Assistant, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Innisfil, ON
- Part-time
Data entry for new prescriptions, and managing refill request processing
Added 49 mins ago
CO
Administrative Assistant 4 - Street Crime Unit (up to two year term)
City of Saint John
Saint John, NB
- Full-time
Collects, analyzes, and evaluates data for reporting purposes
Added 49 mins ago
M
Counsel
Marsh
Toronto, ON
- Full-time
Counsel provides legal advice and support on a broad range of issues to the Oliver Wyman and Marsh Management Consulting businesses across the Americas.
Added 49 mins ago
Pharmacy Assistant (Training Provided)
CareRx
Oakville, ON
CareRx is looking for a Pharmacy Assistant, L1 to join our Pharmacy team in supporting a group of LTC Homes and Retirement Communities. The Pharmacy Assistant will assist with the…
Added 49 mins ago
Pharmacy Assistant (Training Provided)
CareRx
Oakville, ON
CareRx is looking for a Pharmacy Assistant, L1 to join our Pharmacy team in supporting a group of LTC Homes and Retirement Communities. The Pharmacy Assistant will assist with the…
Added 49 mins ago
Pharmacy Assistant (Training Provided)
CareRx
Oakville, ON
CareRx is looking for a Pharmacy Assistant, L1 to join our Pharmacy team in supporting a group of LTC Homes and Retirement Communities. The Pharmacy Assistant will assist with the…
Added 50 mins ago
Clinical Research Coordinator
University of Saskatchewan
Saskatoon, SK
…the PIs research program. The position involves some research assistant functions within the research program. The incumbent must be capable of working under general supervision subject to…
Added 1 hour ago
Administrative Support Coordinator
Canadian Mental Health Association BC Division
Vancouver, BC
management duties such as setting up and maintaining filing systems, indexing records, retrieving files as requested, and ensuring client data within the clinical health record (CHR)…
Added 1 hour ago
WKDHS - Educational Assistant 5.50
Nova Scotia Regional Centres for Education & CSAP
Auburn, NS
Under the direction of the teacher(s) and/or the program planning team, the Educational Assistant will support the implementation of identified behavior management outcomes. When a student…
Added 1 hour ago
Assistant Manager, Data Analytics & Reporting, Security Operations
Scotiabank
Toronto, ON
This role ensures Physical Security decisions and initiatives are grounded in accurate, reliable data that leadership can trust. By strengthening reporting, performance metrics, and…
Added 1 hour ago
S
Program Assistant, Program/Department Std
Sanya’k̓ula
Vancouver, BC
- Full-time
The Program Assistant reports to a Director and serves as a vital linkage and communication source to keep the program/department informed and aligned to its priorities. The position is…
Added 1 hour ago
CJ
Administrative Assistant (m/f/x)
catchHR Jobs
Welland, ON
- Full-time
You support the management team with general administrative tasks to ensure smooth workflows.
Added 1 hour ago
CJ
Administrative Assistant (m/f/x)
catchHR Jobs
Welland, ON
- Full-time
You support the management team with general administrative tasks to ensure smooth workflows.
Added 1 hour ago
M
Salesforce Solution Lead
McKesson
Mississauga, ON
- Full-time
Own delivery and execution management for enterprise Salesforce solution portfolios, translating strategy and roadmaps into clear outcomes, milestones, governance, and performance measures.
Added 1 hour ago
J
Assistant Maintenance Manager
JLL
Cambridge, ON
- Full-time
The Assistant Maintenance Manager leverages leadership skills and technical knowledge to lead a team of maintenance mechanics, working in conjunction with robotics, and controls systems…

Maquise

Administrative Assistant

ON, Canada
Mississauga, ON, L5W 0G2, Canada

The salary range for this position is $40,000 to $43,000. · Full-time

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Job details

Pay: The salary range for this position is $40,000 to $43,000.
Job type: Full-time
Posting language: English
Posted: Oct 28, 2026

Original job description

The salary range for this position is $40,000 to $43,000. Final compensation will be determined based on relevant skills, experience, qualifications, and internal equity. In addition to base salary, eligible employees may be entitled to other elements of total compensation, which may include group benefits and employer RRSP contributions, where applicable to the role. We are committed to offering competitive compensation and comply with all applicable pay transparency legislation. Further details regarding our total rewards program will be shared by the Talent Acquisition team during the hiring process. Canadian work experience is not a requirement for this role. Please note that artificial intelligence–based tools may be used at certain stages of the recruitment and applicant screening process.

This is a posting for an existing job vacancy.

Now, if you were to come on board as our Administrative Assistant, we'd ask you to do the following for us:

Oversee general operation of the unit office to include upkeep of operating cost records, associate files, compliance, record retention in addition to organization and filing of records and other operational supporting documentation that may be required

Answer telephones and direct inquires in a professional manner

Maintain confidential personnel files

Assist management staff in preparing confidential employment documents, including but not limited to proposed disciplinary notices

Open and route incoming mail, answers correspondence and prepares outgoing mail

Assist with staffing, including finding staff when employees call out on short notice

Process vendor invoices for payment - making sure there is no discrepancy in pricing

Perform monthly vendor statement reconciliations

Assist in preparation of end of month financial reports

Attend in-service and/or safety meetings as required

Think you have what it takes to be our Administrative Assistant? We're committed to hiring the best talent for the role. Here's how we'll know you'll be successful in the role:

Post-secondary education in Office Administration, and/or one to two years of office administration experience

Strong verbal and written skills, with an ability to maintain good relationships with suppliers, staff, clients

Strong computer skills and ability to learn various software programs quickly

Ability to adapt to a changing and fast-paced environment

Excellent interpersonal skills

Ability to meet strict deadlines and take direction/feedback

Microsoft Office proficiency

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More about this job

Responsibilities

The Administrative Assistant will oversee general office operations, including record maintenance, vendor invoice processing, and financial report preparation. They will also provide administrative support to management, handle correspondence, and assist with staffing requirements.

Requirements

Candidates must possess post-secondary education in Office Administration or one to two years of relevant experience. Proficiency in Microsoft Office and strong interpersonal and communication skills are required for success in this role.

Skills

Office administration
Record retention
Telephone etiquette
Confidentiality
Document preparation
Mail processing
Staffing assistance
Invoice processing
Vendor reconciliation
Financial reporting
Microsoft Office
Verbal communication
Written communication
Interpersonal skills
Time management

Benefits

Group benefits
Employer RRSP contributions

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Office Administration
Record Retention
Compliance
Personnel Files
Invoicing
Vendor Reconciliation
Financial Reports
Microsoft Office
Staffing
Data Entry
Office Operations
Professional Communication
Time Management
Confidentiality

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