Accounting & Payroll Clerk for not-for-profit community services agency client, Etobicoke.
Marberg Job Number: 2893.
Job Type: Temporary.
Existing Vacancy: Yes.
Initial Term: ASAP to October 23, 2026, with possible extension.
Target Compensation: From $25 to $28 per hour, according to experience.
Regular Work Hours: 7.0 hours per day not including 1-hour unpaid lunch break, to be worked during regular business hours, Monday to Friday (35 work hours per week).
Work Location: 100% onsite at client's Etobicoke office with free parking provided.
Position Reports To: Finance Manager.
Responsibilities Summary:
Provide full cycle accounts payable and receivable services, payroll administration support and additional accounting clerical services, in adherence to not-for-profit organization policies, procedures and internal financial controls.
- Manage full-cycle accounts payable and accounts receivable functions, including invoice processing, payment administration, coding, reconciliations, collections follow-up, deposits, and maintaining accurate financial records.
- Process vendor invoices, verify approvals, allocate expenses to appropriate accounts and departments, and administer weekly cheque and EFT payment runs through Sage 300.
- Respond to vendor and customer inquiries, resolve discrepancies, and support internal and external audit requirements by maintaining complete and organized documentation.
- Prepare and post journal entries related to accounts payable, accounts receivable, payroll, and other month-end financial activities, including Employer Health Tax reporting.
- Provide bi-weekly payroll processing support, including payroll-related journal entries, banking transactions, pension remittances, and union dues administration.
- Perform monthly bank, corporate credit card, benefits, and telecommunications reconciliations, ensuring accuracy and timely resolution of variances.
- Administer petty cash, prepare deposits, track banking transactions, and maintain strong financial controls and audit trails.
- Maintain and update accounting procedures, support financial reporting requirements, and ensure compliance with organizational policies and internal controls.
- Identify opportunities for process improvement and contribute to the optimization of workflows, financial systems, and reporting processes, particularly within the Sage 300 environment.
- Collaborate effectively with the Finance team and other departments while providing cross-functional support and contributing to special projects as required.
- Additional AP, AR and payroll administration responsibilities as required.
Qualifications:
Education: Post Secondary Degree or Diploma in Accounting, Finance, or related field.
Preferred Work Experience: Approximately 3 years of experience in accounts payable, accounts receivable, payroll processing and general accounting.
Preferred Sector Experience: Public Sector or Not-for-Profit sector accounting experience preferred.
Technical and Language Skills Requirements:
- Demonstrated knowledge of full cycle accounts payable and accounts receivable (will be tested).
- Demonstrated knowledge of Ontario payroll processes (will be tested)
- Advanced proficiency with Microsoft Excel, Word, Teams, and Office 365 (will be tested)
- Demonstrated proficiency with Sage 300 (may be tested)
- Strong alpha numeric data entry and attention to detail (will be tested).
- Strong English communication skills, both written and verbal, including strong business writing skills and professional telephone manners (written skills may be tested).
Task -Based Qualifications and Additional Attributes:
- Punctual, responsible, and reliable. Demonstrated record of professional conduct and character.
- Focused and able to work effectively with minimal direction and supervision, to prioritize tasks effectively, and to manage volume targets and due dates.
- Pleasant and courteous. Demonstrated commitment to client service and professional representation of the organization.
- Proven ability to professionally handle confidential information and exercise good judgement in the interpretation and application of instructions and organization policy.
- Superior attention to detail, and organized, methodical approach to completion of tasks.
- Demonstrated ability to work well both independently and collaboratively, and liaise effectively with a wide and diverse range of internal and external stakeholders.
Additional Requirements:
- Must be legally entitled to work in Canada, providing satisfactory documentation upon request.
- Ability to work 100% onsite, abiding by organization health and safety policies.
- Ability to promptly provide qualified employment references at point of client interview who are available to speak with either Marberg or Marberg's client.
- Ability to declare personal Non-Conflict of Interest in execution of assignment responsibilities.
- Ability to complete a satisfactory Vulnerable Sector security check, prior to assignment start. Please note that Marberg will reimburse for the cost of the security checks upon confirmation of assignment start and submission of approved expense receipts.
- Provision of certification of AODA and OHSA online training course completion prior to assignment start.
- Satisfactory Background Checks, Technical and Interpersonal Skills Evaluations, and Employment References.
Application Notes:
Qualified applications may be contacted same day as date of application.
We thank all applicants for their interest but wish to advise that only those selected for an interview will be contacted.
Please note that Marberg Staffing updates job posts regularly, and external job boards may not reflect these changes in a timely fashion. Please refer to https://marberg.com/career-portal for the most current information including salary range.
Please note that for this position, Marberg Staffing only accepts applications through Indeed.ca, LinkedIn and marberg.com.
Candidates are only contacted via official phone call, email, or Linkedin message from Marberg Staffing. Please disregard any initial contact through other mediums such as text message.
No AI tools are used to screen, assess or select employment applications. All candidate selection processes are performed by qualified recruiters.
Marberg is committed to supporting workplace diversity and inclusivity, to reflect the demographic profile of all Ontarians. Applications are encouraged from equity seeking groups including people of colour, Indigenous people, individuals with disabilities, and people from the LGBTQ2S community.
