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Added 12 mins ago
TC
Service Writer
Toromont Cat
Brandon, MB
- Full-time
Opportunities to continuously Learn, Grow and Develop with our Toromont team through our internal Training teams that are geared for your success
Added 12 mins ago
E
Sample Management Coordinator - Eurofins BioPharma Product Testing Toronto, inc.
Eurofins
Toronto, ON
- Up to $42,000 CAD / year
- Full-time
Reporting directly to the Quality Assurance Director, the Sample Management Coordinator is responsible for managing and coordinating both stability and non-stability samples received at…
Added 27 mins ago
PA
Automotive Sales Administrator ( 1 Year Contract)
Pfaff Automotive Partners Inc.
Markham, ON
- Full-time
Development and training through our internal learning programs
Added 27 mins ago
UO
Research Coordinator
University of Alberta
Edmonton, AB
- Full-time
This competition is open to all applicants; however, internal applicants will be given priority consideration based on minimum qualifications, or a combination of experience, skills, and…
Added 42 mins ago
W
Full Time District Relief Pharmacist
Walmart
Mississauga, ON
- Full-time
The Relief Pharmacist assists the Pharmacy Manager and the Staff Pharmacist in all aspects of Pharmacy Operations.
Added 42 mins ago
LC
Coordinator, Supply Chain
Loblaw Companies Limited
Cambridge, ON
- Full-time
The Supply Chain Coordinator role works with replenishment, sourcing, retail, and merchandizing teams to help service our stores. Depending on the day and needs of the business, the…
Added 42 mins ago
GI
Project Coordinator
Green Infrastructure Partners
Markham, ON · Headquarters, Markham, ON
- Full-time
Reporting to the Project Manager, the Project Coordinator will be responsible for assisting organizing crews and equipment, supervising installations, and keep records of such activities.…
Added 42 mins ago
E
Real Estate Portfolio Coordinator
EllisDon
Mississauga, ON · Toronto, ON
- Full-time
You as a ‘Real Estate Portfolio Coordinator’ will:
Added 57 mins ago
IF
Business Development Coordinator
iA Financial Group
Calgary, AB · Vancouver, BC · Toronto, ON
- Full-time
…regional activities, tracking progress, and ensuring smooth operations within the Advisor Experience and Distribution departments. You will become the point of reference for internal staff,…
Added 58 mins ago
E
Sample Management Coordinator - Eurofins BioPharma Product Testing Toronto, inc.
Eurofins
Toronto, ON
- $42,000 CAD / year
- Full-time
Reporting directly to the Quality Assurance Director, the Sample Management Coordinator is responsible for managing and coordinating both stability and non-stability samples received at…
Added 1 hour ago
Service Coordinator
GWL Realty Advisors
Toronto, ON
We are seeking a Service Coordinator to ensure the building’s daily operations meet our high standards. This role is ideal for a responsible individual who thrives in a dynamic environment,…
Added 1 hour ago
S
Project Coordinator, Clinical Informatics
Sanya’k̓ula
Vancouver, BC
- Full-time
The Project Coordinator, Clinical Informatics reports to the Executive Director or designate, functions as a member of the project management team, works in collaboration with the Project…
Added 1 hour ago
QM
Accounting & Administrative Coordinator
Quantum Management Services Ltd.
Toronto, ON
- $75,000 to $80,000 CAD / year
- Full-time
Position: Accounting & Administrative Coordinator
Added 1 hour ago
MS
Administrative Coordinator
Marberg Staffing
Toronto, ON
- $34 to $38 CAD / hour
- Temporary
Administrative Coordinator for not-for-profit community services client, downtown Toronto.
Added 1 hour ago
SC
Field Coordinator
Stonerise Construction
London, ON
- $45,000 to $50,000 USD / year
- Full-time
Stonerise Construction is looking for a Field Coordinator to support the Site Superintendent with the daily coordination of construction activities. Primarily based on an active…
Added 1 hour ago
CC
Membership Services Coordinator
Canadian College of Health Leaders
Ottawa, ON
- Contract
…Canadian College of Health Leaders (CCHL), the Membership Services Coordinator supports the College’s members, partners, and internal teams through the delivery of high quality membership…
Added 1 hour ago
K
Game Project Coordinator Co-Op
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- Internship
The Game Project Coordinator Co-op supports the Games team in coordinating day-to-day operations for small-medium size and moderate complexity projects within the team and company. This…
Added 1 hour ago
PL
Logistics Coordinator (Contract)
Pantos Logistics Canada Inc.
Toronto, ON · North York, ON
- Contract
Communicate with carriers, suppliers, and customers to ensure smooth operations and quickly address any issues that arise.
Added 1 hour ago
QM
Administrative Coordinator - Office & Administrative Support
Quantum Management Services Ltd.
Toronto, ON
- $38 to $42 CAD / hour
- Full-time
Position: Administrative Coordinator - Office & Administrative Support
Added 2 hours ago
AI
Administrative Coordinator
Ainsworth Inc
Mississauga, ON
- Full-time
This position provides a high level of customer service support to meet internal and external customer requirements. Assists Operations with admin functions with respect to contract…
Added 2 hours ago
CR
Materials Coordinator
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Winnipeg, MB
- Full-time
The Material Coordinator will be responsible for selecting and purchasing products to support our railcar and locomotive repair and overhaul material requirements. If you enjoy problem…
Added 2 hours ago
SI
Customer Success Coordinator
Smile Innovations Group
Vancouver, BC
- Full-time
The Customer Success Coordinator is responsible for providing exceptional customer service to our internal and external stakeholders, while coordinating dental cases, logistics, and…
Added 2 hours ago
MC
Parking/ONE Card/Campus Store Support (Regular Part Time)
Mohawk College
ON
- Part-time
…and is responsible for Parking, ONE Card and Campus retail operations, providing information and resolution for all items related to Parking Services and use of parking facilities by the…
Added 2 hours ago
NA
Career and Employment Liaison
Northern Alberta Institute of Technology
St. Catharines, ON · Main Campus
- Full-time
Reporting to the Employer Relations Supervisor, and working closely with the Career Education, and WIL Coordination Operations Supervisors respectively, this role acts as a key connector…
Added 2 hours ago
IA
CSH Warehouse Coordinator
IMP Aerospace & Defence
Halifax, NS
- Full-time
Reporting to the Manager CH149 Warehouse operations, the CSH Warehouse Coordinator is responsible for all of IMP contracted duties related to the operation of the CSH Depot including IMP’s…

Marberg Staffing

Administrative Coordinator

Toronto, ON, Canada

$34 to $38 CAD / hour · Temporary

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Job details

Pay: $34 to $38 CAD / hour
Job type: Temporary
Apply by: Dec 3, 2026
Posting language: English
Posted: Nov 3, 2026

Original job description

Administrative Coordinator for not-for-profit community services client, downtown Toronto.

Marberg Job Number: 2929.

Job Type: Temporary.

Initial Term: ASAP for approximately 3 months, with possibility of extension and/or direct-hire.

Existing Vacancy: Yes.

Target Compensation: From $34 per hour to $38 per hour according to experience.

Regular Work Hours: From 9 a.m. to 5 p.m. with 1 hour unpaid lunch break, Monday to Friday (35 work hours per week).

Work Location: Hybrid - Monday through Thursday worked onsite at our client's downtown Toronto office, and Fridays worked remotely.

Position Reports To: Director.

Responsibilities Summary:

Ensure smooth and efficient operation of office and hybrid work environment while providing administrative and logistical support to the leadership team. Must be highly organized, proactive, service-oriented, and skilled at managing competing priorities with professionalism, discretion, and attention to detail.

Lead day-to-day administration of office site, ensuring meeting rooms, reception areas, kitchen facilities, and common spaces are clean, organized, functional, and welcoming.
Liaise with building management, vendors, and service providers to coordinate facilities maintenance, repairs, and office services.
Provide executive administrative support, including calendar management, meeting scheduling, travel arrangements, and correspondence.
Coordinate and support internal and external meetings, including room bookings, catering, technology setup, and logistical arrangements.
Support employee onboarding and offboarding activities, including workspace preparation, equipment, and building access.
Prepare office communications, reports, documents, spreadsheets, and other administrative materials.
Process administrative invoices, purchasing requests, expense documentation, and monthly corporate credit card reconciliations.
Maintain office health and safety documentation, emergency preparedness materials, and related procedures.
Coordinate travel arrangements, including flights, accommodations, vehicle rentals, conference registrations, and related logistics.
Provide general administrative support across departments, ensuring timely follow-up on tasks, approvals, and deadlines.
Additional team support, business operations and administrative coordination responsibilities as required.

Qualifications:

Education: Post secondary education in Business Administration, Office Administration or related field.

Preferred Work Experience: At least 5+ years of office administration, office operations, executive support, or a related administrative role.

Preferred Sector Experience: Not-for-profit sector experience preferred.

Technical and Language Skills Requirements:

Advanced proficiency with MS 365 applications, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint (will be tested).
Strong typing, data entry and attention to detail (will be tested).
Advanced Level English written and reading comprehension skills, including advanced level business writing skills, excellent spelling, grammar, proofreading and syntax (will be tested).
Advanced Level English conversational skills, and polished, professional telephone manners.
Fluency in a second language considered an asset.

Task -Based Qualifications and Additional Attributes:

Demonstrated experience coordinating day-to-day office operations, including facilities, supplies, vendors, equipment, and shared office spaces.
Demonstrated experience administrative finance processes such as expense reconciliation, invoice processing, purchase requests, and documentation tracking.
Superior customer service orientation and ability to engage with internal and external stakeholders in a positive, professional and approachable manner. Proactive, resourceful, and solution-oriented approach to work.
Punctual, responsible, and reliable. Demonstrated record of professional conduct and character. Sound judgement and the ability to anticipate needs and take initiative.
Advanced organizational, coordinative and time management skills, with the ability to prioritize tasks effectively for self and others, meet tight deadlines and work well under pressure.
Proven ability to professionally handle confidential information and exercise good judgement in the interpretation and application of instructions and organization policy.
Demonstrated successful experience of prioritizing work, making decisions and communicating with others within a values framework of respect, equity, anti-racism, diversity and inclusivity.

Additional Requirements:

Must be legally entitled to work in Canada, providing satisfactory documentation upon request.
Ability to work both remotely and onsite, abiding by organization health and safety policies.
Ability to promptly provide recent, qualified employment references upon request who are available to speak with either Marberg or Marberg's client.
Ability to declare personal Non-Conflict of Interest in execution of assignment responsibilities.
Provision of certification of AODA and OHSA online training course completion prior to assignment start.
Additional satisfactory Background Checks, Technical Skills Evaluations, Interpersonal Skills Assessment and Employment References as required.

Application Notes:

We thank all applicants for their interest but wish to advise that only those selected for an interview will be contacted. Qualified applications may be contacted same day as date of application.

Please note that Marberg Staffing updates job posts regularly, and external job boards may not reflect these changes in a timely fashion. Please refer to https://marberg.com/career-portal for the most current information including salary range.

Please note that for this position, Marberg Staffing only accepts applications through Indeed.ca, LinkedIn and marberg.com.

Candidates are only contacted via official phone call, email, or LinkedIn message from Marberg Staffing. Please disregard any initial contact through other mediums such as text message.

No AI tools are used to screen, assess or select employment applications. All candidate selection processes are performed by qualified recruiters.

Marberg is committed to supporting workplace diversity and inclusivity, to reflect the demographic profile of all Ontarians. Applications are encouraged from equity seeking groups including people of colour, Indigenous people, individuals with disabilities, and people from the LGBTQ2S community.

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More about this job

Responsibilities

Coordinate daily office operations, facilities, vendors, shared spaces, meetings, onboarding and offboarding, and travel arrangements. Provide executive and general administrative support, prepare documents and communications, process invoices and expenses, and maintain health and safety records.

Requirements

Post-secondary education in Business Administration, Office Administration, or a related field is preferred, along with at least five years of relevant administrative or office operations experience; not-for-profit experience is also preferred. Candidates need advanced Microsoft 365 and English communication skills, strong organizational and customer service abilities, sound judgment, and the ability to handle confidential information and competing priorities.

Skills

Office Operations
Executive Administrative Support
Calendar Management
Meeting Coordination
Facilities Coordination
Vendor Management
Travel Coordination
Invoice Processing
Expense Reconciliation
Microsoft 365
SharePoint
Business Writing
Customer Service
Time Management
Confidentiality
Health And Safety Documentation

Visa sponsorship

Not detected in the job text

Keywords

Microsoft 365
Word
Excel
PowerPoint
Outlook
Teams
SharePoint
Office Administration
Office Operations
Executive Support
Facilities Maintenance
Vendor Coordination
Meeting Coordination
Travel Arrangements
Employee Onboarding
Employee Offboarding
Invoice Processing
Purchase Requests
Expense Reconciliation
Corporate Credit Cards
Health And Safety
Emergency Preparedness
Business Writing
Data Entry
AODA Training
OHSA Training
Not-For-Profit

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