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Added 12 mins ago
TC
Service Writer
Toromont Cat
Brandon, MB
- Full-time
2+ years in a customer-facing role (service desk, admin, coordinator, dealership, hospitality, or retail leadership).
Added 12 mins ago
CC
Coordinator, Corporate Registrations (Temporary 12-month contract)
CPA Calgary Chapter
Edmonton, AB · AB · Calgary, AB
- Full-time
Are you an individual with meticulous attention to detail and experience in providing customer service in professional situations? If so, keep reading!
Added 12 mins ago
VE
Gestionnaire de Projets Municipal / Project Manager Municipal
Veolia Environnement SA
Montreal, QC
- Full-time
…client follow-up. You will serve as planner, support provider, coordinator, and…
Added 12 mins ago
E
Sample Management Coordinator - Eurofins BioPharma Product Testing Toronto, inc.
Eurofins
Toronto, ON
- Up to $42,000 CAD / year
- Full-time
The Sample Management Coordinator must be highly organized, flexible, and able to interact effectively with customers and staff in a fast-paced environment while remaining proactive,…
Added 27 mins ago
PA
Automotive Sales Administrator ( 1 Year Contract)
Pfaff Automotive Partners Inc.
Markham, ON
- Full-time
Key Words: Sales Administrator, Automotive Sales Administrator, Dealership Administrator, Sales Coordinator, Vehicle Sales Administration, Automotive Dealership, Deal Processing, Vehicle…
Added 27 mins ago
LC
Athletics & Recreation Coordinator
Lambton College
Sarnia, ON
- Internship
Provides excellent customer service in all job capacities and assist clients with point of sale and online purchases and event/league registration
Added 42 mins ago
LC
Coordinator, Supply Chain
Loblaw Companies Limited
Cambridge, ON
- Full-time
The Supply Chain Coordinator role works with replenishment, sourcing, retail, and merchandizing teams to help service our stores. Depending on the day and needs of the business, the…
Added 42 mins ago
FLEET COORDINATOR
AFD Petroleum
Edmonton, AB
Job Summary: We’re adding another Fleet Coordinator to our transportation team. In this role, you’ll plan and assign trucks and deliveries so every customer and location is served as…
Added 42 mins ago
IS
Emergency Room Companion Days/weekend on-call
IHM Sisters
ON · Ontario, Canada
- Part-time
Provide excellent customer service to our residents, their loved ones, our guests, and fellow staff
Added 42 mins ago
I
Mail Center Manager - Toronto Canada
iPostal1
Toronto, ON
- $20 to $24 CAD / hour
- Full-time
Previous experience in an office coordinator role with an emphasis in customer service
Added 42 mins ago
BS
Purchasing Agent
BVGlazing Systems
Concord, ON
- $50,000 to $60,000 CAD / year
- Full-time
Coordinate between production, service coordinator and site managers.
Added 57 mins ago
IF
Business Development Coordinator
iA Financial Group
Calgary, AB · Vancouver, BC · Toronto, ON
- Full-time
A key member of the National Business Development Coordinator Team, you will work closely with the Strategic Relationships Team, to provide exceptional advisor experience to the Advisors.
Added 57 mins ago
SI
Coordinator, Warehouse
Saputo Inc.
Georgetown, ON
- Full-time
Liaisons with customer service to ensure customer requirements are dealt with;
Added 57 mins ago
V|
Gestionnaire de Projets Municipal / Project Manager Municipal
Veolia | Water Tech
Montreal, QC
- Full-time
…client follow-up. You will serve as planner, support provider, coordinator, and…
Added 57 mins ago
E
Sample Management Coordinator - Eurofins BioPharma Product Testing Toronto, inc.
Eurofins
Toronto, ON
- $42,000 CAD / year
- Full-time
The Sample Management Coordinator must be highly organized, flexible, and able to interact effectively with customers and staff in a fast-paced environment while remaining proactive,…
Added 57 mins ago
Q
Marketing Events Coordinator
Quanser
Markham, ON
- Full-time
Quanser is seeking a highly organized, detail-oriented, and resourceful Marketing Events Coordinator to lead the coordination, logistics, and execution of our global events program. With…
Added 1 hour ago
OI
Coordinator, Community Relations and Social Media – Edmonton Oil Kings
OEG Inc.
Edmonton, AB
- Full-time
The Social Media & Community Engagement Coordinator plays a key role in bringing the excitement and experience of junior hockey to life through creative content, storytelling and meaningful…
Added 1 hour ago
CM
Program Coordinator, Physician Leadership Institute (1-Year Term)
Canadian Medical Association
Ottawa, ON · Toronto, ON · QC
- Full-time
Service-oriented – you communicate clearly, respond quickly, and enjoy helping others have a positive experience.
Added 1 hour ago
H
Client Success Specialist
HighlightTA
London, ON
- $40,000 to $45,000 CAD / year
- Full-time
…and online services by providing timely support, coordinating service bookings, identifying additional needs, and proactively following up on upcoming certification renewals. Through…
Added 1 hour ago
001 - Events and Guest Services Coordinator
Métis Nation of Ontario
Burk's Falls, ON
…participant communications, providing professional and responsive customer service to Métis citizens, partners, organizations, and…
Added 1 hour ago
Service Coordinator
GWL Realty Advisors
Toronto, ON
We are seeking a Service Coordinator to ensure the building’s daily operations meet our high standards. This role is ideal for a responsible individual who thrives in a dynamic environment,…
Added 1 hour ago
KI
Sales Account Executive
Kujaku Inc
Canada
- Full-time
…growth by driving business development, account management and customer service excellence for shippers across…
Added 1 hour ago
OS
Coordinator, Community Relations and Social Media – Edmonton Oil Kings
OEG Sports & Entertainment
AB · Edmonton, AB
- Full-time
The Social Media & Community Engagement Coordinator plays a key role in bringing the excitement and experience of junior hockey to life through creative content, storytelling and meaningful…
Added 1 hour ago
D
Ecommerce Manager, DTC
Dermalogica
Toronto, ON
- Full-time
Cross-Functional Collaboration: Partner with CRM, Paid Media, Marketing, Sales, Customer Service, Finance and external development partners to align priorities, resolve issues and deliver…
Added 1 hour ago
QM
Accounting & Administrative Coordinator
Quantum Management Services Ltd.
Toronto, ON
- $75,000 to $80,000 CAD / year
- Full-time
- Provide backup support for order processing, invoicing, and customer service as needed.

Marberg Staffing

Administrative Coordinator

Toronto, ON, Canada

$34 to $38 CAD / hour · Temporary

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Job details

Pay: $34 to $38 CAD / hour
Job type: Temporary
Apply by: Dec 3, 2026
Posting language: English
Posted: Nov 3, 2026

Original job description

Administrative Coordinator for not-for-profit community services client, downtown Toronto.

Marberg Job Number: 2929.

Job Type: Temporary.

Initial Term: ASAP for approximately 3 months, with possibility of extension and/or direct-hire.

Existing Vacancy: Yes.

Target Compensation: From $34 per hour to $38 per hour according to experience.

Regular Work Hours: From 9 a.m. to 5 p.m. with 1 hour unpaid lunch break, Monday to Friday (35 work hours per week).

Work Location: Hybrid - Monday through Thursday worked onsite at our client's downtown Toronto office, and Fridays worked remotely.

Position Reports To: Director.

Responsibilities Summary:

Ensure smooth and efficient operation of office and hybrid work environment while providing administrative and logistical support to the leadership team. Must be highly organized, proactive, service-oriented, and skilled at managing competing priorities with professionalism, discretion, and attention to detail.

Lead day-to-day administration of office site, ensuring meeting rooms, reception areas, kitchen facilities, and common spaces are clean, organized, functional, and welcoming.
Liaise with building management, vendors, and service providers to coordinate facilities maintenance, repairs, and office services.
Provide executive administrative support, including calendar management, meeting scheduling, travel arrangements, and correspondence.
Coordinate and support internal and external meetings, including room bookings, catering, technology setup, and logistical arrangements.
Support employee onboarding and offboarding activities, including workspace preparation, equipment, and building access.
Prepare office communications, reports, documents, spreadsheets, and other administrative materials.
Process administrative invoices, purchasing requests, expense documentation, and monthly corporate credit card reconciliations.
Maintain office health and safety documentation, emergency preparedness materials, and related procedures.
Coordinate travel arrangements, including flights, accommodations, vehicle rentals, conference registrations, and related logistics.
Provide general administrative support across departments, ensuring timely follow-up on tasks, approvals, and deadlines.
Additional team support, business operations and administrative coordination responsibilities as required.

Qualifications:

Education: Post secondary education in Business Administration, Office Administration or related field.

Preferred Work Experience: At least 5+ years of office administration, office operations, executive support, or a related administrative role.

Preferred Sector Experience: Not-for-profit sector experience preferred.

Technical and Language Skills Requirements:

Advanced proficiency with MS 365 applications, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint (will be tested).
Strong typing, data entry and attention to detail (will be tested).
Advanced Level English written and reading comprehension skills, including advanced level business writing skills, excellent spelling, grammar, proofreading and syntax (will be tested).
Advanced Level English conversational skills, and polished, professional telephone manners.
Fluency in a second language considered an asset.

Task -Based Qualifications and Additional Attributes:

Demonstrated experience coordinating day-to-day office operations, including facilities, supplies, vendors, equipment, and shared office spaces.
Demonstrated experience administrative finance processes such as expense reconciliation, invoice processing, purchase requests, and documentation tracking.
Superior customer service orientation and ability to engage with internal and external stakeholders in a positive, professional and approachable manner. Proactive, resourceful, and solution-oriented approach to work.
Punctual, responsible, and reliable. Demonstrated record of professional conduct and character. Sound judgement and the ability to anticipate needs and take initiative.
Advanced organizational, coordinative and time management skills, with the ability to prioritize tasks effectively for self and others, meet tight deadlines and work well under pressure.
Proven ability to professionally handle confidential information and exercise good judgement in the interpretation and application of instructions and organization policy.
Demonstrated successful experience of prioritizing work, making decisions and communicating with others within a values framework of respect, equity, anti-racism, diversity and inclusivity.

Additional Requirements:

Must be legally entitled to work in Canada, providing satisfactory documentation upon request.
Ability to work both remotely and onsite, abiding by organization health and safety policies.
Ability to promptly provide recent, qualified employment references upon request who are available to speak with either Marberg or Marberg's client.
Ability to declare personal Non-Conflict of Interest in execution of assignment responsibilities.
Provision of certification of AODA and OHSA online training course completion prior to assignment start.
Additional satisfactory Background Checks, Technical Skills Evaluations, Interpersonal Skills Assessment and Employment References as required.

Application Notes:

We thank all applicants for their interest but wish to advise that only those selected for an interview will be contacted. Qualified applications may be contacted same day as date of application.

Please note that Marberg Staffing updates job posts regularly, and external job boards may not reflect these changes in a timely fashion. Please refer to https://marberg.com/career-portal for the most current information including salary range.

Please note that for this position, Marberg Staffing only accepts applications through Indeed.ca, LinkedIn and marberg.com.

Candidates are only contacted via official phone call, email, or LinkedIn message from Marberg Staffing. Please disregard any initial contact through other mediums such as text message.

No AI tools are used to screen, assess or select employment applications. All candidate selection processes are performed by qualified recruiters.

Marberg is committed to supporting workplace diversity and inclusivity, to reflect the demographic profile of all Ontarians. Applications are encouraged from equity seeking groups including people of colour, Indigenous people, individuals with disabilities, and people from the LGBTQ2S community.

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More about this job

Responsibilities

Coordinate daily office operations, facilities, vendors, shared spaces, meetings, onboarding and offboarding, and travel arrangements. Provide executive and general administrative support, prepare documents and communications, process invoices and expenses, and maintain health and safety records.

Requirements

Post-secondary education in Business Administration, Office Administration, or a related field is preferred, along with at least five years of relevant administrative or office operations experience; not-for-profit experience is also preferred. Candidates need advanced Microsoft 365 and English communication skills, strong organizational and customer service abilities, sound judgment, and the ability to handle confidential information and competing priorities.

Skills

Office Operations
Executive Administrative Support
Calendar Management
Meeting Coordination
Facilities Coordination
Vendor Management
Travel Coordination
Invoice Processing
Expense Reconciliation
Microsoft 365
SharePoint
Business Writing
Customer Service
Time Management
Confidentiality
Health And Safety Documentation

Visa sponsorship

Not detected in the job text

Keywords

Microsoft 365
Word
Excel
PowerPoint
Outlook
Teams
SharePoint
Office Administration
Office Operations
Executive Support
Facilities Maintenance
Vendor Coordination
Meeting Coordination
Travel Arrangements
Employee Onboarding
Employee Offboarding
Invoice Processing
Purchase Requests
Expense Reconciliation
Corporate Credit Cards
Health And Safety
Emergency Preparedness
Business Writing
Data Entry
AODA Training
OHSA Training
Not-For-Profit

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