Find work in Canada.

576,714 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added just now
E
Manager, Wastewater Treatment Plant (WWTP) Maintenance Facilities
EPCOR
AB · Edmonton, Alberta
- Full-time
The Manager, WWTP Maintenance Facilities is accountable for the safe, efficient, and effective delivery of plant operations related to facilities maintenance, custodial work and security…
Added just now
HB
Interim Director, Products and Services
H&R Block Canada
Calgary, AB
- Full-time
We are seeking an experienced and collaborative leader to join H&R Block Canada as Interim Director, Products & Services for a 12-month term. The Interim Director will provide leadership…
Added just now
Student Success Coordinator (Term)
University of Toronto
Toronto, ON
Reporting to the Associate Director Student Success Programs, the Student Success Coordinator will support a team of Student Success Program Officers by coordinating hiring and onboarding…
Added 1 min ago
TM
Coordinator, SRFI Program and Research
Toronto Metropolitan University
Toronto, ON
- Temporary
The Suzanne Rogers Fashion Institute (SRFI) is looking for a highly organized and collaborative professional to support its fellowship programming and day-to-day operations.
Added 1 min ago
B
Manager, DevSecOps
BCI
Victoria, BC
- $125,000 to $150,000 CAD / year
- Full-time
Reporting to the Director, Application Delivery, the Manager, DevSecOps (Development, Security, Operations) is responsible for developing, implementing, and continuously improving a…
Added 1 min ago
CG
Environmental Services Manager , Senior Living (Contract)
Compass Group Canada
Windsor, ON
- Full-time
Provide hands-on oversight of facility maintenance operations, including monitoring building systems such as HVAC, plumbing, electrical, life safety, and preventative maintenance programs.
Added 1 min ago
D&
Operations Manager
Day & Ross
Woodstock, ON
- Full-time
Works closely with the Director Operations on operational plans, goals, and contributing to future innovations.
Added 1 min ago
K(
Financial Controller
KITS.COM (TSX:KITS)
Vancouver, BC
- Full-time
…our Canadian and US entities. You will report to the Senior Director, Finance, who leads our TSX filings, the audit relationship, and the internal control framework, and you will run the…
Added 15 mins ago
PI
Director, Building Science and Resiliency
Pinchin in Canada
Richmond, BC
- $150,000 to $200,000 CAD / year
- Full-time
Pinchin is seeking a Director to lead our Building Science & Resiliency teams across British Columbia, including Property Condition Assessment, Building Envelope, Structural Engineering,…
Added 15 mins ago
Director, Total Rewards
Transportation Equipment Network - Canada
Mississauga, ON
TEN is seeking a strategic and results-oriented Director, Total Rewards to lead our compensation, benefits, payroll, and incentive programs across the United States and Canada. Reporting to…
Added 15 mins ago
Executive Director, Sales Enablement - North America
Capco
Toronto, ON
Experience in sales operations, commercial management or sales process improvement.
Added 15 mins ago
AC
Manager, Hub Operations
Air Canada
Toronto, ON
- Full-time
The Manager, Hub Operations reports to the Director, Hub Operations and is accountable for the Day of Operations at the Toronto (YYZ) Cargo Hub, with additional pre-planning oversight for…
Added 16 mins ago
MU
Human Resources Administrator
McGill University
Victoria, BC · James Admin. Bldg.
- Full-time
Reporting to the Associate Director, Talent and Organizational Effectiveness, the HR Administrator will provide high level confidential support and will be responsible for the effective HR…
Added 30 mins ago
Director, Patient Access & Channel Strategy
Inctye
Montreal, QC · Ville St. Laurent, Quebec
At Incyte Canada, we are looking for an Associate Director / Director, Patient Access & Channel Strategy to strengthen those connections across oncology, hematology, immunology and…
Added 30 mins ago
JC
Quality Manager (12-16 month contract)
JANA Corporation
Aurora, ON · Greater Toronto (Aurora), Ontario
- Contract
Reporting to the Strategy Director, JANA’s Quality Manager is responsible for developing and maintaining a robust quality management system, overseeing audits, conducting quality incident…
Added 30 mins ago
FH
Director, Clinical Operations (Community & Hospital)
Fraser Health
New Westminster, BC
- Full-time
The Director, Clinical Operations provides leadership and direction on strategies, planning, design, implementation, delivery and assessment of assigned clinical department/service within…
Added 30 mins ago
FH
Coordinator, Special Initiatives & Projects
Fraser Health
Surrey, BC
- Full-time
Collaborates with appropriate Director, clinical staff and project teams to obtain input in developing project scope, methodology and deliverables.
Added 31 mins ago
UO
Systems Administrator & Business Analyst
University of Niagara Falls Canada
Niagara Falls, ON
- $90,000 to $110,000 CAD / year
- Full-time
Added 31 mins ago
TU
Communications Specialist
The University of British Columbia
Vancouver, BC
- $6,143.67 to $8,830.25 CAD / month
- Full-time
Added 31 mins ago
HI
Intermediate Data Analyst
HRbrain Inc.
Toronto, ON
- Full-time
Partner with SMEs across departments (e.g., finance, marketing, operations) to understand business requirements and domain-specific challenges.
Added 31 mins ago
C
Executive Director
Confidential
Winnipeg, MB
- Full-time
A respected and well-established organization is seeking an accomplished Executive Director. This opportunity is ideal for a motivated leader who combines strong business judgment with a…
Added 31 mins ago
C
Senior Director of Operations
Confidential
Winnipeg, MB
- Full-time
We are a respected and well-established organization seeking a Senior Director of Operations based in Winnipeg. This opportunity is ideal for a strategic leader who is looking for a new…
Added 31 mins ago
GE
Executive Housekeeper
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
Under the Direction of the Director of Housekeeping/Facilities, the Executive Housekeeper will be responsible for the highest quality of cleanliness and condition within the hotel and Event…
Added 46 mins ago
A-
Manager, Community Platform Operations
AMA - Alberta Motor Association
Edmonton, AB · Administration Centre
- Full-time
As Manager, Community Platform Operations, you’ll help build a safer, more trusted experience across AMA Marketplace and AMA Community. Reporting to the Director, Marketplace Exchange,…
Added 46 mins ago
A-
Manager, Community Platform Growth
AMA - Alberta Motor Association
Edmonton, AB · Administration Centre
- Full-time
…providers, sellers and consumers together. Reporting to the Director, Marketplace Exchange, you’ll lead acquisition, onboarding and engagement strategies across the Services Marketplace and…

Marberg Staffing

Administrative Coordinator

Toronto, ON, Canada

$34 to $38 CAD / hour · Temporary

Apply About employer

Applications open in a new tab.

Job details

Pay: $34 to $38 CAD / hour
Job type: Temporary
Apply by: Dec 3, 2026
Posting language: English
Posted: Nov 3, 2026

Original job description

Administrative Coordinator for not-for-profit community services client, downtown Toronto.

Marberg Job Number: 2929.

Job Type: Temporary.

Initial Term: ASAP for approximately 3 months, with possibility of extension and/or direct-hire.

Existing Vacancy: Yes.

Target Compensation: From $34 per hour to $38 per hour according to experience.

Regular Work Hours: From 9 a.m. to 5 p.m. with 1 hour unpaid lunch break, Monday to Friday (35 work hours per week).

Work Location: Hybrid - Monday through Thursday worked onsite at our client's downtown Toronto office, and Fridays worked remotely.

Position Reports To: Director.

Responsibilities Summary:

Ensure smooth and efficient operation of office and hybrid work environment while providing administrative and logistical support to the leadership team. Must be highly organized, proactive, service-oriented, and skilled at managing competing priorities with professionalism, discretion, and attention to detail.

Lead day-to-day administration of office site, ensuring meeting rooms, reception areas, kitchen facilities, and common spaces are clean, organized, functional, and welcoming.
Liaise with building management, vendors, and service providers to coordinate facilities maintenance, repairs, and office services.
Provide executive administrative support, including calendar management, meeting scheduling, travel arrangements, and correspondence.
Coordinate and support internal and external meetings, including room bookings, catering, technology setup, and logistical arrangements.
Support employee onboarding and offboarding activities, including workspace preparation, equipment, and building access.
Prepare office communications, reports, documents, spreadsheets, and other administrative materials.
Process administrative invoices, purchasing requests, expense documentation, and monthly corporate credit card reconciliations.
Maintain office health and safety documentation, emergency preparedness materials, and related procedures.
Coordinate travel arrangements, including flights, accommodations, vehicle rentals, conference registrations, and related logistics.
Provide general administrative support across departments, ensuring timely follow-up on tasks, approvals, and deadlines.
Additional team support, business operations and administrative coordination responsibilities as required.

Qualifications:

Education: Post secondary education in Business Administration, Office Administration or related field.

Preferred Work Experience: At least 5+ years of office administration, office operations, executive support, or a related administrative role.

Preferred Sector Experience: Not-for-profit sector experience preferred.

Technical and Language Skills Requirements:

Advanced proficiency with MS 365 applications, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint (will be tested).
Strong typing, data entry and attention to detail (will be tested).
Advanced Level English written and reading comprehension skills, including advanced level business writing skills, excellent spelling, grammar, proofreading and syntax (will be tested).
Advanced Level English conversational skills, and polished, professional telephone manners.
Fluency in a second language considered an asset.

Task -Based Qualifications and Additional Attributes:

Demonstrated experience coordinating day-to-day office operations, including facilities, supplies, vendors, equipment, and shared office spaces.
Demonstrated experience administrative finance processes such as expense reconciliation, invoice processing, purchase requests, and documentation tracking.
Superior customer service orientation and ability to engage with internal and external stakeholders in a positive, professional and approachable manner. Proactive, resourceful, and solution-oriented approach to work.
Punctual, responsible, and reliable. Demonstrated record of professional conduct and character. Sound judgement and the ability to anticipate needs and take initiative.
Advanced organizational, coordinative and time management skills, with the ability to prioritize tasks effectively for self and others, meet tight deadlines and work well under pressure.
Proven ability to professionally handle confidential information and exercise good judgement in the interpretation and application of instructions and organization policy.
Demonstrated successful experience of prioritizing work, making decisions and communicating with others within a values framework of respect, equity, anti-racism, diversity and inclusivity.

Additional Requirements:

Must be legally entitled to work in Canada, providing satisfactory documentation upon request.
Ability to work both remotely and onsite, abiding by organization health and safety policies.
Ability to promptly provide recent, qualified employment references upon request who are available to speak with either Marberg or Marberg's client.
Ability to declare personal Non-Conflict of Interest in execution of assignment responsibilities.
Provision of certification of AODA and OHSA online training course completion prior to assignment start.
Additional satisfactory Background Checks, Technical Skills Evaluations, Interpersonal Skills Assessment and Employment References as required.

Application Notes:

We thank all applicants for their interest but wish to advise that only those selected for an interview will be contacted. Qualified applications may be contacted same day as date of application.

Please note that Marberg Staffing updates job posts regularly, and external job boards may not reflect these changes in a timely fashion. Please refer to https://marberg.com/career-portal for the most current information including salary range.

Please note that for this position, Marberg Staffing only accepts applications through Indeed.ca, LinkedIn and marberg.com.

Candidates are only contacted via official phone call, email, or LinkedIn message from Marberg Staffing. Please disregard any initial contact through other mediums such as text message.

No AI tools are used to screen, assess or select employment applications. All candidate selection processes are performed by qualified recruiters.

Marberg is committed to supporting workplace diversity and inclusivity, to reflect the demographic profile of all Ontarians. Applications are encouraged from equity seeking groups including people of colour, Indigenous people, individuals with disabilities, and people from the LGBTQ2S community.

Apply About employer

More about this job

Responsibilities

Coordinate daily office operations, facilities, vendors, shared spaces, meetings, onboarding and offboarding, and travel arrangements. Provide executive and general administrative support, prepare documents and communications, process invoices and expenses, and maintain health and safety records.

Requirements

Post-secondary education in Business Administration, Office Administration, or a related field is preferred, along with at least five years of relevant administrative or office operations experience; not-for-profit experience is also preferred. Candidates need advanced Microsoft 365 and English communication skills, strong organizational and customer service abilities, sound judgment, and the ability to handle confidential information and competing priorities.

Skills

Office Operations
Executive Administrative Support
Calendar Management
Meeting Coordination
Facilities Coordination
Vendor Management
Travel Coordination
Invoice Processing
Expense Reconciliation
Microsoft 365
SharePoint
Business Writing
Customer Service
Time Management
Confidentiality
Health And Safety Documentation

Visa sponsorship

Not detected in the job text

Keywords

Microsoft 365
Word
Excel
PowerPoint
Outlook
Teams
SharePoint
Office Administration
Office Operations
Executive Support
Facilities Maintenance
Vendor Coordination
Meeting Coordination
Travel Arrangements
Employee Onboarding
Employee Offboarding
Invoice Processing
Purchase Requests
Expense Reconciliation
Corporate Credit Cards
Health And Safety
Emergency Preparedness
Business Writing
Data Entry
AODA Training
OHSA Training
Not-For-Profit

Report this job