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Added 12 mins ago
ML
Freight Coordinator
MTE Logistix
Calgary, AB
- Full-time
Work schedule: Monday to Friday with regular after-hours support required.
Added 42 mins ago
RM
Clinical Nurse Specialist Navigator
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Full-time
As a member of an interdisciplinary team, the coordinator supports the day-to-day operations of Patient Flow and the Ross Memorial Hospital to Home program. This role acts as a liaison…
Added 43 mins ago
G
Coordinator, Health, Safety & Environment - Energy & Utilities
GTel
London, ON
- $58,760 to $73,450 CAD / year
- Full-time
The Coordinator, Health, Safety & Environment (HSE) supports a large, primarily field-based workforce of 850+ employees delivering Damage Prevention and Energy Services across Ontario and…
Added 43 mins ago
I
Operations Coordinator
Intelcom
NS · Sydney Mines
- Full-time
Conduct van audits and support sorting operations
Added 43 mins ago
Senior Materials Coordinator
Aecon
Toronto, ON · Scarborough, ON
6+ years of experience in materials coordination, warehouse operations, inventory management, logistics, procurement support or construction project coordination.
Added 1 hour ago
AE
Underground Emergency Response Specialist
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Cochrane, ON
- Full-time
Support the Emergency Response Coordinator in maintaining compliance with applicable mining legislation, emergency response requirements, and best practices related to underground mining…
Added 1 hour ago
MP
Donor Relations Coordinator
Mission Possible
Vancouver, BC
- Part-time
The Donor Relations Coordinator works closely with the Manager of Development and the Development Operations Coordinator to strengthen donor relationships, stewardship systems, and donor…
Added 1 hour ago
TM
Coordonnateur des achats / Purchasing Coordinator
Taiga Motors
Montreal, QC
- Full-time
coordinating the placement and tracking of purchase orders and handling the procurement of indirect goods to support our operations. The role requires a strong focus on process management,…
Added 1 hour ago
B
Office Coordinator
Brickeye
Toronto, ON
- $50,000 to $70,000 CAD / year
- Full-time
The Office & Operations Coordinator keeps Brickeye running. You’ll own the day-to-day of our office and support the finance, people or marketing team as needed. This isn’t a role for…
Added 1 hour ago
Coordinator, Finance
Simon Fraser University
Burnaby, BC
Central Finance – Accounting Operations is responsible for the University's banking operations, bank reconciliations, accounts receivable and general ledger activities. The team ensures…
Added 1 hour ago
TT
Retail Customer Service Coordinator Full time Winners-Pen Center
The TJX Companies, Inc.
ON
- Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 1 hour ago
BH
Junior School Administrative Assistant, Academics
Branksome Hall
Toronto, ON
- $50,123 to $62,570 CAD / year
- Full-time
…closely with, and taking some direction from, the Administrative Coordinator and Assistant to the Head, the role provides administrative support to the Assistant Heads, helping to…
Added 1 hour ago
AK
Sales & Marketing Coordinator
Arctic Kingdom
Canada
- Full-time
Draft captions, posts, and digital content; support social media planning, scheduling, and content calendars for manager approval.
Added 1 hour ago
Environment Coordinator, SAB
Amrize
AB · Calgary, AB
Support Amrize environment commitments by ensuring all operations comply with environmental laws, policies and procedures, and strive for continuous environmental improvement.
Added 1 hour ago
Supervisor, Neighbourhood Centres
City of Regina
Regina, SK
This position directs, supervises and coordinates the operations and programming of City operated multi-purpose neighbourhood centres. This position provides oversight and assistance with…
Added 1 hour ago
Student Success Coordinator (Term)
University of Toronto
Toronto, ON
Reporting to the Associate Director Student Success Programs, the Student Success Coordinator will support a team of Student Success Program Officers by coordinating hiring and onboarding…
Added 1 hour ago
TM
Coordinator, SRFI Program and Research
Toronto Metropolitan University
Toronto, ON
- Temporary
The Suzanne Rogers Fashion Institute (SRFI) is looking for a highly organized and collaborative professional to support its fellowship programming and day-to-day operations.
Added 1 hour ago
Billing Coordinator
International SOS
Leduc, AB
…countries and a team of nearly 13,000 experts, we provide 24/7 support to help organisations fulfil their Duty of Care…
Added 1 hour ago
SA
Field Operations and Scheduling Coordinator 1
Sonova AG
Vernon, BC
- $21.98 to $24.18 CAD / hour
Connect Hearing Workplace Industrial Division is looking for a full-time Logistics Coordinator to join the team in Vernon, BC. This is an office-based position for a 35-hour work week.
Added 1 hour ago
T
Senior Wealth Operations Officer
TD
Toronto, ON
- Full-time
Support the team by actively building operations knowledge, think critically about processes and opportunities for improvement, share ideas and transfer knowledge within the team, across…
Added 2 hours ago
BU
Coordinator, Student Leadership Development
Brock University
St. Catharines, ON · Main Campus (Employees)
- Full-time
Reporting to Manager, Student Leadership & Engagement, the Coordinator, Student Leadership Development advances, coordinates and assesses student leadership, mentorship and…
Added 2 hours ago
BA
Executive & Office Support Coordinator
Bridgestone Americas
Mississauga, ON
- Full-time
The Executive & Office Support Coordinator provides support to the President and Senior Leadership while coordinating the day-to-day administrative and operational needs of the Mississauga…
Added 2 hours ago
FH
Coordinator, Special Initiatives & Projects
Fraser Health
Surrey, BC
- Full-time
We are looking for a Coordinator, Special Initiatives & Projects. This is a temporary, full-time position available until April 2028.
Added 2 hours ago
MB
Social Media Specialist
Maison Birks
Montreal, QC
- Full-time
Social Media Operations & Agency Collaboration
Added 2 hours ago
WC
Business Development Representative (2026-402-CP)
WoodGreen Community Services
Toronto, ON
- Contract
Coordinate closely with the BIA Coordinator, including warm handoff to prepare subsidy agreements and provide escalation support to obtain required documentation as needed, particularly…

Marberg Staffing

Administrative Coordinator

Toronto, ON, Canada

$34 to $38 CAD / hour · Temporary

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Job details

Pay: $34 to $38 CAD / hour
Job type: Temporary
Apply by: Dec 3, 2026
Posting language: English
Posted: Nov 3, 2026

Original job description

Administrative Coordinator for not-for-profit community services client, downtown Toronto.

Marberg Job Number: 2929.

Job Type: Temporary.

Initial Term: ASAP for approximately 3 months, with possibility of extension and/or direct-hire.

Existing Vacancy: Yes.

Target Compensation: From $34 per hour to $38 per hour according to experience.

Regular Work Hours: From 9 a.m. to 5 p.m. with 1 hour unpaid lunch break, Monday to Friday (35 work hours per week).

Work Location: Hybrid - Monday through Thursday worked onsite at our client's downtown Toronto office, and Fridays worked remotely.

Position Reports To: Director.

Responsibilities Summary:

Ensure smooth and efficient operation of office and hybrid work environment while providing administrative and logistical support to the leadership team. Must be highly organized, proactive, service-oriented, and skilled at managing competing priorities with professionalism, discretion, and attention to detail.

Lead day-to-day administration of office site, ensuring meeting rooms, reception areas, kitchen facilities, and common spaces are clean, organized, functional, and welcoming.
Liaise with building management, vendors, and service providers to coordinate facilities maintenance, repairs, and office services.
Provide executive administrative support, including calendar management, meeting scheduling, travel arrangements, and correspondence.
Coordinate and support internal and external meetings, including room bookings, catering, technology setup, and logistical arrangements.
Support employee onboarding and offboarding activities, including workspace preparation, equipment, and building access.
Prepare office communications, reports, documents, spreadsheets, and other administrative materials.
Process administrative invoices, purchasing requests, expense documentation, and monthly corporate credit card reconciliations.
Maintain office health and safety documentation, emergency preparedness materials, and related procedures.
Coordinate travel arrangements, including flights, accommodations, vehicle rentals, conference registrations, and related logistics.
Provide general administrative support across departments, ensuring timely follow-up on tasks, approvals, and deadlines.
Additional team support, business operations and administrative coordination responsibilities as required.

Qualifications:

Education: Post secondary education in Business Administration, Office Administration or related field.

Preferred Work Experience: At least 5+ years of office administration, office operations, executive support, or a related administrative role.

Preferred Sector Experience: Not-for-profit sector experience preferred.

Technical and Language Skills Requirements:

Advanced proficiency with MS 365 applications, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint (will be tested).
Strong typing, data entry and attention to detail (will be tested).
Advanced Level English written and reading comprehension skills, including advanced level business writing skills, excellent spelling, grammar, proofreading and syntax (will be tested).
Advanced Level English conversational skills, and polished, professional telephone manners.
Fluency in a second language considered an asset.

Task -Based Qualifications and Additional Attributes:

Demonstrated experience coordinating day-to-day office operations, including facilities, supplies, vendors, equipment, and shared office spaces.
Demonstrated experience administrative finance processes such as expense reconciliation, invoice processing, purchase requests, and documentation tracking.
Superior customer service orientation and ability to engage with internal and external stakeholders in a positive, professional and approachable manner. Proactive, resourceful, and solution-oriented approach to work.
Punctual, responsible, and reliable. Demonstrated record of professional conduct and character. Sound judgement and the ability to anticipate needs and take initiative.
Advanced organizational, coordinative and time management skills, with the ability to prioritize tasks effectively for self and others, meet tight deadlines and work well under pressure.
Proven ability to professionally handle confidential information and exercise good judgement in the interpretation and application of instructions and organization policy.
Demonstrated successful experience of prioritizing work, making decisions and communicating with others within a values framework of respect, equity, anti-racism, diversity and inclusivity.

Additional Requirements:

Must be legally entitled to work in Canada, providing satisfactory documentation upon request.
Ability to work both remotely and onsite, abiding by organization health and safety policies.
Ability to promptly provide recent, qualified employment references upon request who are available to speak with either Marberg or Marberg's client.
Ability to declare personal Non-Conflict of Interest in execution of assignment responsibilities.
Provision of certification of AODA and OHSA online training course completion prior to assignment start.
Additional satisfactory Background Checks, Technical Skills Evaluations, Interpersonal Skills Assessment and Employment References as required.

Application Notes:

We thank all applicants for their interest but wish to advise that only those selected for an interview will be contacted. Qualified applications may be contacted same day as date of application.

Please note that Marberg Staffing updates job posts regularly, and external job boards may not reflect these changes in a timely fashion. Please refer to https://marberg.com/career-portal for the most current information including salary range.

Please note that for this position, Marberg Staffing only accepts applications through Indeed.ca, LinkedIn and marberg.com.

Candidates are only contacted via official phone call, email, or LinkedIn message from Marberg Staffing. Please disregard any initial contact through other mediums such as text message.

No AI tools are used to screen, assess or select employment applications. All candidate selection processes are performed by qualified recruiters.

Marberg is committed to supporting workplace diversity and inclusivity, to reflect the demographic profile of all Ontarians. Applications are encouraged from equity seeking groups including people of colour, Indigenous people, individuals with disabilities, and people from the LGBTQ2S community.

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More about this job

Responsibilities

Coordinate daily office operations, facilities, vendors, shared spaces, meetings, onboarding and offboarding, and travel arrangements. Provide executive and general administrative support, prepare documents and communications, process invoices and expenses, and maintain health and safety records.

Requirements

Post-secondary education in Business Administration, Office Administration, or a related field is preferred, along with at least five years of relevant administrative or office operations experience; not-for-profit experience is also preferred. Candidates need advanced Microsoft 365 and English communication skills, strong organizational and customer service abilities, sound judgment, and the ability to handle confidential information and competing priorities.

Skills

Office Operations
Executive Administrative Support
Calendar Management
Meeting Coordination
Facilities Coordination
Vendor Management
Travel Coordination
Invoice Processing
Expense Reconciliation
Microsoft 365
SharePoint
Business Writing
Customer Service
Time Management
Confidentiality
Health And Safety Documentation

Visa sponsorship

Not detected in the job text

Keywords

Microsoft 365
Word
Excel
PowerPoint
Outlook
Teams
SharePoint
Office Administration
Office Operations
Executive Support
Facilities Maintenance
Vendor Coordination
Meeting Coordination
Travel Arrangements
Employee Onboarding
Employee Offboarding
Invoice Processing
Purchase Requests
Expense Reconciliation
Corporate Credit Cards
Health And Safety
Emergency Preparedness
Business Writing
Data Entry
AODA Training
OHSA Training
Not-For-Profit

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