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Added 6 mins ago
F
Technical Co-founder - AI Collections Agent
FutureSight
Canada
- Full-time
…building the product (the first lines of production code), set the technical direction, and lead execution…
Added 6 mins ago
BB
Electrician
Bosch Building Technologies North America
Vanderhoof, BC
- Full-time
Technical knowledge: constantly build your skill set and demonstrate your abilities
Added 6 mins ago
F
Technical Co-founder
FutureSight
Canada
- Full-time
FutureSight is seeking an applied AI builder to co-found and lead the technical direction of a new B2B AI venture from the ground up. This is a co-founder partnership with founder-level…
Added 6 mins ago
F
Technical Co-founder - AI for Automotive Retail
FutureSight
Canada
- Full-time
…building the product (the first lines of production code), set the technical direction, and lead execution…
Added 6 mins ago
TG
Senior Manager, Applications and Engineering
TMX Group
Toronto, ON
- Full-time
The Senior Manager, Applications and Engineering oversees the end-to-end technical operations, support, and development for core Transfer Agency record-keeping and processing platforms.…
Added 6 mins ago
F
Technical Co-founder
FutureSight
Canada
- Full-time
FutureSight is seeking an applied AI builder to co-found and lead the technical direction of a new B2B AI venture from the ground up. This is a co-founder partnership with founder-level…
Added 6 mins ago
F
Technical Co-founder - AI Collections Agent
FutureSight
Canada
- Full-time
…building the product (the first lines of production code), set the technical direction, and lead execution…
Added 6 mins ago
F
Co-Founder & CEO - AI-Native Accounting Firm
FutureSight
Canada
- Full-time
FutureSight is seeking a Co-Founder & CEO to lead Fieldstone, an AI-native accounting firm. This is a co-founder partnership with meaningful founder equity, not a salaried executive role.
Added 6 mins ago
BG
Foreman Service - Material Handling
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- Full-time
Coordinate and schedule in-house technician training to support ongoing technical development and compliance with certification standards.
Added 6 mins ago
F
Co-Founder & CEO - AI-Native Accounting Firm
FutureSight
Canada
- Full-time
FutureSight is seeking a Co-Founder & CEO to lead Fieldstone, an AI-native accounting firm. This is a co-founder partnership with meaningful founder equity, not a salaried executive role.
Added 6 mins ago
F
Technical Co-founder - AI Workforce for Law Firms
FutureSight
Canada
- Full-time
Team - Recruit and lead the founding engineering team and establish a culture of speed, accountability, technical rigour, and customer obsession.
Added 6 mins ago
F
Co-Founder & CEO - AI Automation for Growing Companies
FutureSight
Canada
- Full-time
Team: Recruit and lead the founding team, including a technical leader as the product takes shape, and establish the cultural foundation of the company
Added 6 mins ago
C
Senior Program Manager – AI Security Research
Centraprise
Toronto, ON
- Contract
We are looking for an experienced Senior Program Manager to lead and coordinate AI Security and cybersecurity research initiatives. The role involves managing projects from research and…
Added 6 mins ago
F
Co-Founder & CEO - AI-Native Accounting Roll-Up
FutureSight
Canada
- Full-time
FutureSight is seeking a Co-Founder & CEO to lead Ledgerline, an AI-native accounting roll-up. This is a co-founder partnership with meaningful founder equity, not a salaried executive role.
Added 6 mins ago
F
Co-Founder & CEO - AI-Native Accounting Roll-Up
FutureSight
Canada
- Full-time
FutureSight is seeking a Co-Founder & CEO to lead Ledgerline, an AI-native accounting roll-up. This is a co-founder partnership with meaningful founder equity, not a salaried executive role.
Added 6 mins ago
A
Product Marketing Manager - Industrial
ABB
Saint-Jean-sur-Richelieu, QC · St-Jean-Sur-Richelieu, QC
- Full-time
At ABB, we help industries run leaner and cleaner - and every person here makes that happen. You’ll be empowered to lead, supported to grow, and proud of the impact we create together. Join…
Added 6 mins ago
RP
Sr. Accountant
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- Full-time
…organization by leading the month-end close process, addressing technical accounting matters, ensuring compliance with GAAP, and maintaining strong internal controls. The ideal candidate…
Added 6 mins ago
MI
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Toronto, ON · Plant - Bertrand - Toronto, Canada
- Full-time
Join our Mission to Lead the Future of Snacking. Make It With Pride.
Added 6 mins ago
P
Account Representative (Ontario)
PCCA
London, ON
- Full-time
…prospecting and new business opportunities, with clear agreement on lead follow-up, account handovers and ownership of next…
Added 6 mins ago
P
Account Representative (Alberta, British Columbia, Saskatchewan, Manitoba)
PCCA
Calgary, AB
- Full-time
…prospecting and new business opportunities, with clear agreement on lead follow-up, account handovers and ownership of next…
Added 6 mins ago
UO
Cooling Plant Operator
University of Alberta
Edmonton, AB
- Full-time
…shifts, including nights and weekends, applying a broad range of technical knowledge to meet campus utility demands while upholding the highest standards of safety and operational…
Added 6 mins ago
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Junior CNC Programmer
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- Full-time
…machinist/CNC programming program and is looking to build their technical skills in a production manufacturing…
Added 6 mins ago
Senior Project Engineer Linear Infrastructure
Mott MacDonald
Calgary, AB · Toronto, ON
…contribute your perspective, and help shape better outcomes through technical excellence, innovation, and…
Added 6 mins ago
RT
Conseiller(ère) principal(e), Développement des cadres / Principal Adviser, Executive Development
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- Full-time
Added 6 mins ago
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Marberg Staffing

Administrative Coordinator

Toronto, ON, Canada

$34 to $38 CAD / hour · Temporary

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Job details

Pay: $34 to $38 CAD / hour
Job type: Temporary
Apply by: Dec 3, 2026
Posting language: English
Posted: Nov 3, 2026

Original job description

Administrative Coordinator for not-for-profit community services client, downtown Toronto.

Marberg Job Number: 2929.

Job Type: Temporary.

Initial Term: ASAP for approximately 3 months, with possibility of extension and/or direct-hire.

Existing Vacancy: Yes.

Target Compensation: From $34 per hour to $38 per hour according to experience.

Regular Work Hours: From 9 a.m. to 5 p.m. with 1 hour unpaid lunch break, Monday to Friday (35 work hours per week).

Work Location: Hybrid - Monday through Thursday worked onsite at our client's downtown Toronto office, and Fridays worked remotely.

Position Reports To: Director.

Responsibilities Summary:

Ensure smooth and efficient operation of office and hybrid work environment while providing administrative and logistical support to the leadership team. Must be highly organized, proactive, service-oriented, and skilled at managing competing priorities with professionalism, discretion, and attention to detail.

Lead day-to-day administration of office site, ensuring meeting rooms, reception areas, kitchen facilities, and common spaces are clean, organized, functional, and welcoming.
Liaise with building management, vendors, and service providers to coordinate facilities maintenance, repairs, and office services.
Provide executive administrative support, including calendar management, meeting scheduling, travel arrangements, and correspondence.
Coordinate and support internal and external meetings, including room bookings, catering, technology setup, and logistical arrangements.
Support employee onboarding and offboarding activities, including workspace preparation, equipment, and building access.
Prepare office communications, reports, documents, spreadsheets, and other administrative materials.
Process administrative invoices, purchasing requests, expense documentation, and monthly corporate credit card reconciliations.
Maintain office health and safety documentation, emergency preparedness materials, and related procedures.
Coordinate travel arrangements, including flights, accommodations, vehicle rentals, conference registrations, and related logistics.
Provide general administrative support across departments, ensuring timely follow-up on tasks, approvals, and deadlines.
Additional team support, business operations and administrative coordination responsibilities as required.

Qualifications:

Education: Post secondary education in Business Administration, Office Administration or related field.

Preferred Work Experience: At least 5+ years of office administration, office operations, executive support, or a related administrative role.

Preferred Sector Experience: Not-for-profit sector experience preferred.

Technical and Language Skills Requirements:

Advanced proficiency with MS 365 applications, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint (will be tested).
Strong typing, data entry and attention to detail (will be tested).
Advanced Level English written and reading comprehension skills, including advanced level business writing skills, excellent spelling, grammar, proofreading and syntax (will be tested).
Advanced Level English conversational skills, and polished, professional telephone manners.
Fluency in a second language considered an asset.

Task -Based Qualifications and Additional Attributes:

Demonstrated experience coordinating day-to-day office operations, including facilities, supplies, vendors, equipment, and shared office spaces.
Demonstrated experience administrative finance processes such as expense reconciliation, invoice processing, purchase requests, and documentation tracking.
Superior customer service orientation and ability to engage with internal and external stakeholders in a positive, professional and approachable manner. Proactive, resourceful, and solution-oriented approach to work.
Punctual, responsible, and reliable. Demonstrated record of professional conduct and character. Sound judgement and the ability to anticipate needs and take initiative.
Advanced organizational, coordinative and time management skills, with the ability to prioritize tasks effectively for self and others, meet tight deadlines and work well under pressure.
Proven ability to professionally handle confidential information and exercise good judgement in the interpretation and application of instructions and organization policy.
Demonstrated successful experience of prioritizing work, making decisions and communicating with others within a values framework of respect, equity, anti-racism, diversity and inclusivity.

Additional Requirements:

Must be legally entitled to work in Canada, providing satisfactory documentation upon request.
Ability to work both remotely and onsite, abiding by organization health and safety policies.
Ability to promptly provide recent, qualified employment references upon request who are available to speak with either Marberg or Marberg's client.
Ability to declare personal Non-Conflict of Interest in execution of assignment responsibilities.
Provision of certification of AODA and OHSA online training course completion prior to assignment start.
Additional satisfactory Background Checks, Technical Skills Evaluations, Interpersonal Skills Assessment and Employment References as required.

Application Notes:

We thank all applicants for their interest but wish to advise that only those selected for an interview will be contacted. Qualified applications may be contacted same day as date of application.

Please note that Marberg Staffing updates job posts regularly, and external job boards may not reflect these changes in a timely fashion. Please refer to https://marberg.com/career-portal for the most current information including salary range.

Please note that for this position, Marberg Staffing only accepts applications through Indeed.ca, LinkedIn and marberg.com.

Candidates are only contacted via official phone call, email, or LinkedIn message from Marberg Staffing. Please disregard any initial contact through other mediums such as text message.

No AI tools are used to screen, assess or select employment applications. All candidate selection processes are performed by qualified recruiters.

Marberg is committed to supporting workplace diversity and inclusivity, to reflect the demographic profile of all Ontarians. Applications are encouraged from equity seeking groups including people of colour, Indigenous people, individuals with disabilities, and people from the LGBTQ2S community.

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More about this job

Responsibilities

Coordinate daily office operations, facilities, vendors, shared spaces, meetings, onboarding and offboarding, and travel arrangements. Provide executive and general administrative support, prepare documents and communications, process invoices and expenses, and maintain health and safety records.

Requirements

Post-secondary education in Business Administration, Office Administration, or a related field is preferred, along with at least five years of relevant administrative or office operations experience; not-for-profit experience is also preferred. Candidates need advanced Microsoft 365 and English communication skills, strong organizational and customer service abilities, sound judgment, and the ability to handle confidential information and competing priorities.

Skills

Office Operations
Executive Administrative Support
Calendar Management
Meeting Coordination
Facilities Coordination
Vendor Management
Travel Coordination
Invoice Processing
Expense Reconciliation
Microsoft 365
SharePoint
Business Writing
Customer Service
Time Management
Confidentiality
Health And Safety Documentation

Visa sponsorship

Not detected in the job text

Keywords

Microsoft 365
Word
Excel
PowerPoint
Outlook
Teams
SharePoint
Office Administration
Office Operations
Executive Support
Facilities Maintenance
Vendor Coordination
Meeting Coordination
Travel Arrangements
Employee Onboarding
Employee Offboarding
Invoice Processing
Purchase Requests
Expense Reconciliation
Corporate Credit Cards
Health And Safety
Emergency Preparedness
Business Writing
Data Entry
AODA Training
OHSA Training
Not-For-Profit

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