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Added 10 mins ago
X
Engineer - Payments Platform
Xero
Remote, Canada
- Full-time
- Remote
Evolving systems tightly coupled to invoicing into reusable payment capabilities that support multiple products, providers and regions.
Added 10 mins ago
HE
Line Cook
Hotel Equities Group, LLC
Edmonton, AB
- Part-time
Provide friendly, professional service to guests and respond to requests promptly.
Added 10 mins ago
HE
Housekeeper
Hotel Equities Group, LLC
Medicine Hat, AB
- Part-time
Support the team in meeting productivity, quality, and guest satisfaction standards.
Added 10 mins ago
A
Senior Electrical Engineer, Data Centers
AECOM
Markham, ON
- $125,000 to $175,000 CAD / year
- Full-time
Support construction, RFIs, shop drawing reviews, commissioning, integrated systems testing, startup and turnover.
Added 10 mins ago
A
Mechanical Engineer, Data Centers
AECOM
Markham, ON
- $90,000 to $145,000 CAD / year
- Full-time
AECOM is seeking a Mechanical Engineer to join our growing Canadian Data Center practice. This role will support the design and delivery of hyperscale, colocation, and other…
Added 10 mins ago
A
Mechanical Engineering Lead, Data Centers
AECOM
Markham, ON
- $145,000 to $195,000 CAD / year
- Full-time
Design and oversee mechanical systems including HVAC, chilled water, condenser water, plumbing, fire protection, and heat rejection systems.
Added 10 mins ago
A
Electrical Engineering Lead, Data Centers
AECOM
Markham, ON
- $145,000 to $195,000 CAD / year
- Full-time
Design and evaluate standby generation, UPS, and emergency power systems.
Added 10 mins ago
A
Senior Mechanical Engineer, Data Centers
AECOM
Markham, ON
- $125,000 to $175,000 CAD / year
- Full-time
Design HVAC, heat-rejection, chilled-water, condenser-water and critical mechanical systems.
Added 10 mins ago
A
Electrical Engineer, Data Centers
AECOM
Markham, ON
- $90,000 to $140,000 CAD / year
- Full-time
AECOM is seeking an Electrical Engineer to join our growing Canadian Data Center practice. This role will support the design and delivery of hyperscale, colocation, and other…
Added 10 mins ago
A
Control Systems Designer, Data Centers
AECOM
Markham, ON
- $90,000 to $140,000 CAD / year
- Full-time
AECOM is seeking a Control Systems Designer to join our growing Canadian Data Center practice. This role will support the design and delivery of hyperscale, colocation, and other…
Added 24 mins ago
A
Senior Project Manager - Airport
AtkinsRéalis
AB · Edmonton, AB
- Full-time
To support aviation business strategy, practice development, and team collaboration across disciplines.
Added 24 mins ago
LA
Director, Lawyer Services and Payments (24 months)
Legal Aid Ontario
Toronto, ON
- Contract
…cross-functional projects, leverages data and performance metrics to support decision-making, and promotes sustainable change through the integration of people, processes, technology, and…
Added 25 mins ago
FH
Manager, Access, Care & Transitions
Fraser Health
Surrey, BC
- Temporary
…delivering patient- and family-centered care by optimizing systems and processes that support timely, appropriate placements and transitions across the continuum of…
Added 25 mins ago
FH
Coordinator, Education, Training and Development
Fraser Health
Surrey, BC
- Full-time
…learning initiatives that strengthen workforce capability, support organizational priorities, and contribute to exceptional service delivery across the health…
Added 25 mins ago
FH
Simulation Operations Specialist - Operations Centre
Fraser Health
Surrey, BC
- Full-time
…Fraser Health. Provides SIM specific leadership, advice and support to the SIM staff regarding resource planning, the coordination of simulation activities, developing event calendars and…
Added 25 mins ago
FH
Lead, Health Informatics
Fraser Health
Surrey, BC
- Full-time
Participates in enterprise-wide, cross-disciplinary business strategy projects including confidential initiatives that support the selection, procurement and implementation of appropriate…
Added 55 mins ago
BG
Golf Course Superintendent
Brandt Group of Companies
Regina, SK
- Full-time
Manage irrigation systems including repairs, upgrades, and maintenance.
Added 55 mins ago
BG
Construction Project Manager
Brandt Group of Companies
Zehner
- Full-time
…construction project management, a strong understanding of building systems and construction methodologies, and a proven ability to lead multidisciplinary teams, coordinate contractors and…
Added 55 mins ago
BC
Quality and Patient Safety Consultant
Brant Community Healthcare System
Brantford, ON
- Full-time
Investing in You – Access to a centralized Education Fund, tuition support, and professional development opportunities.
Added 55 mins ago
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Medical Radiation Technologist
Brant Community Healthcare System
Brantford, ON
- Full-time
Support 24/7- you’re not on your own (managers on call, physicians, allied health and support staff).
Added 55 mins ago
NC
Solutions Architect
NAV CANADA
Ottawa, ON
- Full-time
Contribute to NAV CANADA’s overall Technology program with growing experience and knowledge of specialty systems function and field utilization.
Added 55 mins ago
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Railway Systems Integration Specialist
SYSTRA
Toronto, ON
- Full-time
…USRC, Northern Corridors and Extensions) or between Railway Systems and Civil infrastructure. The role responsibility for system integration within the corridor and provides technical…
Added 1 hour ago
NM
Business Assistant (10-Month Contract)
Newmont Mining Corporation
Vancouver, BC
- $72,700 to $90,900 CAD / year
- Full-time
…Located in downtown Vancouver, our modern office combines a professional environment with central access to one of the world’s most beautiful cities. Collaborating with colleagues across…
Added 1 hour ago
R(
Temporary Fashion Associate - Reitmans
Reitmans (Canada) Ltée/Ltd
Vernon, BC
- Part-time
As a Fashion Associate, you will deliver personalized service and support daily store operations to ensure a welcoming, customer-first environment. From assisting in the fitting room to…
Added 1 hour ago
EV
Project Engineer
Edwards Vacuum
Bolton, ON
- Full-time
Support for formal qualifications and professional development

Marberg Staffing

Executive Assistant

Toronto, ON, Canada

$40 to $55 CAD / hour · Temporary

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Job details

Pay: $40 to $55 CAD / hour
Job type: Temporary
Apply by: Nov 26, 2026
Posting language: English
Posted: Oct 27, 2026

Original job description

Executive Assistant to Co-Head & Partner, investment services client, downtown Toronto.

Marberg Job Number: 2918.

Job Type: Temporary.

Initial Term: ASAP for approximately two months, with possible extension or direct hire.

Existing Vacancy: Yes.

Target Compensation: From $40 per hour to $55 per hour according to experience.

Regular Work Hours: 8 am to 5 pm, not including 1 hour unpaid lunch break, Monday to Friday (40 work hours per week). Additional paid hours and shift flexibility occasionally required according to client business need.

Work Location: Hybrid - standard combination of 3 days onsite and 2 remote, with ability to work 100% onsite according to client business need. Onsite work requirements may change according to client business requirements.

Onsite Dress Code: Corporate or Business casual according to client requirements.

Position Supports: Co-Head & Partner.

Responsibilities Summary:

Provide comprehensive, high level administrative and operational support to a senior executive, navigating complex priorities across different time zones, leveraging technology to streamline workflows, anticipating immediate and upcoming business needs and exercising sound judgement in a dynamic, demanding environment.

Work closely with Chief of Staff to anticipate emerging priorities, coordinate activities, and support strategic initiatives.
Coordinate meetings across multiple time zones, ensuring executives are fully prepared with appropriate briefing materials, documentation, and follow-up.
Manage complex domestic and international travel arrangements, including detailed itineraries, last-minute changes, and logistical coordination. Work with travel agent to book flights and resolve scheduling conflicts.
Leverage advanced Microsoft 365 applications, digital collaboration platforms, and other technologies to improve productivity and streamline executive workflows.
Build and maintain automated workflows (n8n, Google Apps Script) across Gmail, Google Calendar, Affinity, DealCloud, and Google Sheets.
Develop AI-assisted workflows for recurring tasks including meeting prep briefs, calendar classification, onboarding emails, and expense processing.
Prepare and manage executive communications, presentations, reports, correspondence, and confidential documentation, in coordination with legal department.
Prepare weekly summaries of upcoming meetings and briefing notes.
Coordinate special events and projects, monitor deliverables, and ensure important deadlines and commitments are met.
Build effective working relationships with internal stakeholders, international colleagues, and external business contacts.
Manage expenses, invoices, records, and related administrative processes with accuracy and discretion. Upload materials to Google Drive folders.
Exercise initiative and excellent judgement to proactively identify, address and resolve any emergent issues.
Identify opportunities to introduce more efficient systems, processes, and administrative practices.
Additional administrative, coordinative and operational support responsibilities as required.

Qualifications:

Education: Post Secondary Degree or Diploma in Business Administration or related discipline, or equivalent combination of work experience and education.

Preferred Work Experience: At least 3+ years of advanced executive assistant experience supporting a C-suite or partner-level principal.

Preferred Sector Experience: Experience from venture capital, private equity, or similar entreprenerial / start up financial services environment preferred.

Technical and Language Skills Requirements: High level of technical capability, with experience and proficiency operating in a technically savvy, forward thinking environment:

Advanced proficiency with Google Workspace, including Calendar, Gmail, Drive, Sheets, Docs (may be tested).
Advanced proficiency with Microsoft 365 applications (may be tested).
Proficiency with AI tools (Claude, ChatGPT or equivalent applied to real operational workflows.
Experience building or maintaining workflow automations such as n8n, Zapier, Make, Google Apps Script, or similar.
Experience with CRM platforms such as Affinity, DealCloud, Salesforce, or equivalent.
Proficiency with Concur.
Expert Level English written and reading comprehension skills including advanced level business writing skills, and excellent spelling, grammar, proofreading and syntax (will be tested). Ability to draft clear, professional correspondence from minimal context.
Expert Level English conversational skills and polished, professional telephone manners.

Task -Based Qualifications and Additional Attributes:

Proactive and ownership-oriented, with ability to quickly respond to feedback and emergent priorities. Thrives in a fast paced business culture with multiple concurrent workstreams.
Demonstrated record of professional conduct and character. Excellent judgement and professional discretion. Responsible, reliable and works to deadlines.
Advanced organizational, coordinative and time management skills, with the ability to prioritize tasks effectively for self and others and work well under pressure.
Demonstrated experience managing complex, multi-time zone calendars and international travel logistics.
Proven ability to respond to sensitive and confidential matters with tact, discretion, and excellent judgement in the interpretation and application of instructions and corporate policy.
Strong relationship management skills including client and vendor relations management, business networking, negotiation, change management and advisory skils.
Demonstrated ability to work well both independently and collaboratively and liaise effectively with a wide and diverse range of internal and external professional contacts.

Additional Requirements:

Must be legally entitled to work in Canada, providing satisfactory documentation upon request.
Ability to work both remotely and onsite, abiding by organization health and safety policies.
Ability to promptly provide 3 recent, qualified employment references upon request who are available to speak with either Marberg or Marberg's client.
Ability to declare personal Non-Conflict of Interest in execution of assignment responsibilities.
Provision of certification of AODA and OHSA online training course completion prior to assignment start.
Satisfactory Background Checks, including Criminal Background, Credit and Social Media Checks, Technical Skills Evaluations, Interpersonal Skills Assessment, and Employment References as required.

Application Notes:

We are screening and shortlisting Candidates immediately and qualified applications may be contacted same day as date of application.

We thank all applicants for their interest but wish to advise that only those selected for an interview will be contacted.

Please note that Marberg Staffing updates job posts regularly, and external job boards may not reflect these changes in a timely fashion. Please refer to https://marberg.com/career-portal/#/jobs for the most current information including salary range.

Please note that for this position, Marberg Staffing only accepts applications through Indeed.ca, LinkedIn and marberg.com.

Candidates are only contacted via official phone call, email, or Linkedin message from Marberg Staffing. Please disregard any initial contact through other mediums such as text message.

No AI tools are used to screen, assess or select employment applications. All candidate selection processes are performed by qualified recruiters.

Marberg is committed to supporting workplace diversity and inclusivity, to reflect the demographic profile of all Ontarians. Applications are encouraged from equity seeking groups including people of colour, Indigenous people, individuals with disabilities, and people from the LGBTQ2S community.

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More about this job

Responsibilities

Provide high-level administrative and operational support to a Co-Head and Partner, including complex calendar and travel coordination, meeting preparation, communications, expenses, and confidential documentation. Partner with the Chief of Staff on priorities and initiatives, and use technology and automated workflows to improve executive operations and ensure deadlines are met.

Requirements

The role prefers at least three years of advanced executive assistant experience supporting a C-suite executive or partner, ideally in venture capital, private equity, or a similar financial services environment. Candidates should have strong Google Workspace and Microsoft 365 skills, experience with AI tools, workflow automation and CRM platforms, excellent English communication, sound judgment, and the ability to manage complex schedules and sensitive matters.

Skills

Executive Support
Calendar Management
International Travel Coordination
Google Workspace
Microsoft 365
Workflow Automation
Artificial Intelligence Tools
CRM Platforms
Business Writing
Meeting Coordination
Expense Management
Confidentiality and Discretion
Prioritization
Stakeholder Relations
Time Management
Project Coordination

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Investment Services
Venture Capital
Private Equity
Google Workspace
Microsoft 365
Google Calendar
Gmail
Google Drive
Google Sheets
Google Docs
n8n
Google Apps Script
Zapier
Make
Claude
ChatGPT
Affinity
DealCloud
Salesforce
Concur
Workflow Automation
Artificial Intelligence
Executive Communications
International Travel
Expense Processing
Confidential Documentation
AODA
OHSA

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