Office & administration jobs in Canada

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Added 1 month ago
CS
Procurement Specialist
Canadian Solar SSES (Canada) Inc.
Kitchener, ON
- Full-time
- On-site
…utility-scale battery energy storage projects. Based in our Kitchener office, this role will develop project delivery schedules, assess logistics options and risks, coordinate competitive…
Added 1 month ago
CS
Executive Assistant
Canadian Solar SSES (Canada) Inc.
Kitchener, ON
- Full-time
- On-site
Added 1 month ago
BI
Maintenance Office Coordinator, Banff Lodging
Brewster Inc.
Banff, AB
- Full-time
Organize and maintain general office files, including job and vendor records
Added 1 month ago
IS
Consultant principal, statisticien / Senior Consultant, Statistician, Indirect Treatment Comparison (ITC), Evidence Synthesis
IQVIA SOLUTIONS CANADA INC (CA03)
Kirkland, QC
- Full-time
Location: Remote, candidates must be based in Canada
Added 1 month ago
TC
Box Office Supervisor
Ticketmaster Canada LP
Vancouver, BC
- $21.25 CAD / hour
- Part-time
Ticketmaster Canada is seeking the right individuals to fill various Box Office Supervisor roles based out of Vancouver, BC. This role is responsible for a variety of items as it relates to…
Added 1 month ago
Consultant principal / Responsable de l'IA - Principal Consultant / Head of AI
TobogganLabs
Montréal, QC · Québec, QC
Added 1 month ago
Global Supply Chain Manager, OSAT
Tenstorrent
Toronto, ON
…U.S. export laws, including those codified in the U.S. Export Administration Regulations (EAR), the Company is required to ensure compliance with these laws when transferring technology to…
Added 1 month ago
IC
Demand and logistic planner / Supply chain manager
Immiland Canada Inc.
QC
- Full-time
- On-site
Procurement and purchasing agents and officers usually require a bachelor's degree or college diploma in business administration, commerce or economics.
Added 1 month ago
W
Executive Assistant, Office of the CEO
Waabi
Canada
- $120,000 to $160,000 USD / year
- Full-time
- Hybrid
Waabi is looking for an experienced Executive Assistant to join our Office of the CEO. In this role you will be part of building the infrastructure of the Office of the CEO, while also…
Added 1 month ago
Chief Revenue Officer
Human Agency
Canada
…relationships at the very top of the market - founders, family office principals, PE partners, and the executives who actually control capital allocation and strategic direction. You have…
Added 1 month ago
Chief of Staff to the Managing Director of AI
Human Agency
Canada
Added 1 month ago
Chief of Staff to the Managing Director of AI
Human Agency
Toronto, ON
Added 1 month ago
Chief of Staff to the Managing Director of AI
Human Agency
Vancouver, BC
Added 1 month ago
Chief of Staff to the Managing Director of AI
Human Agency
Montréal, QC
Added 1 month ago
Chief of Staff to the Managing Director of AI
Human Agency
Calgary, AB
Added 7 hours ago
WI
Front Office Supervisor - The Wickaninnish Inn
Wickaninnish Inn
Ucluelet, BC
- Full-time
Join our Front Office Team as a Front Office Supervisor where you have the opportunity to learn and grow in a Relais & Châteaux property recognized by Forbes, Michelin Key, AAA Four…
Added 7 hours ago
AS
Administrative Assistant
Aker Solutions
Fort McMurray, AB
- Full-time
College Certificate or Associate Degree – 1 to 2 year program in business administration, office management, or accounting is common and strongly
Added 8 hours ago
CO
Administrative Assistant 3 - Front Desk
City of Saint John
Saint John, NB
- Full-time
The successful candidate must possess a community college diploma in Office Administration, a university Business Certificate 1 or an equivalent program.
Added 8 hours ago
HB
Office Manager
H&R Block
Alberton, PE
- Full-time
H&R Block is looking to hire an Office Manager in Alberton.
Added 8 hours ago
I
Executive Assistant to the VP, Indigenous Achievement and Excellence
Indspire
Toronto, ON
- $77,800 to $97,250 CAD / year
- Full-time
A supportive hybrid work environment (three days per week in office)
Added 8 hours ago
QF
Managing Director, Financial Planning & Analysis
Questrade Financial Group
Toronto, ON
- Full-time
A hybrid environment, with at least three days in the office built for working together.
Added 8 hours ago
R|
Clerical Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 8 hours ago
A
Contract Manager - Space & Defense Systems
ABB
Quebec, QC
- Full-time
Bachelor's degree in Business Administration, Commerce, Engineering, or a related discipline.
Added 8 hours ago
R|
Fellowship and Bursary Administrative Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…Children’s Hospital Foundation, the McGill Student Accounts Office, and…
Added 9 hours ago
ES
Administrative Assistant
Eskasoni School Board
Eskasoni, NS
- Full-time
One year post-secondary diploma in office or business administration or with high school equivalency combined with two years of administrative experience.

Marberg Staffing

Executive Assistant

Toronto, ON, Canada

$32 to $36 CAD / hour · Temporary

Apply on LinkedIn About employer

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Job details

Pay: $32 to $36 CAD / hour
Job type: Temporary
Apply by: Dec 7, 2026
Posting language: English
Posted: Nov 7, 2026

Original job description

Executive Assistant to senior partners, design firm client, East Toronto.

Ideal Candidate: Polished, dependable and capable individual who anticipates their team's business requirements, uses sound judgement when priorities shift, follows through on details, and takes pride in representing the firm with warmth and professionalism.

Marberg Job Number: 2933.

Job Type: Temporary.

Initial Term: ASAP to December 24, 2026, possibility of extension.

Existing Vacancy: Yes.

Target Compensation: From $32 per hour to $36 per hour according to experience.

Regular Work Hours: From 9 a.m. to 6 p.m. with 1 half-hour unpaid lunch break and 2 fifteen minute unpaid breaks, Monday to Friday (40 work hours per week).

Work Location: 100% onsite at client's East Toronto location, streetcar accessible.

Onsite Dress Code: Smart Business Casual.

Responsibilities Summary:

Provide executive support to senior partners, including calendar and schedule management, preparing correspondence, domestic and international travel arrangements and client meeting preparation. Oversees day-to-day hospitality, and ensures a positive, professional welcome to clients and guests.

Manage multiple calendars, coordinate meetings, resolve scheduling conflicts, and prioritize requests for partnership team.
Manage executive correspondence, inboxes, calls and visitor requests, including drafting responses and preparing documents for signature.
Coordinate domestic and international travel, including flights, accommodations, transportation, reservations and detailed itineraries.
Handle executive administrative and financial tasks, including timesheets, expense management and receipt reconciliation.
Coordinate technology requirements and maintain confidential records and account information.
Oversee day-to-day office hospitality, including preparing workspaces, arranging refreshments and catering, and ensuring meeting spaces are ready.
Additional executive and administrative support responsibilities as required.

Qualifications:

Education: Post Secondary Degree or Diploma in Office Administration, Business Administration or related discipline, or equivalent combination of work experience and education.

Preferred Work Experience: Approximately 5+ years of experience providing executive and administrative support to a senior leadership team.

Preferred Sector Experience: Previous office administration experience in a design firm, architectural practice, or professional services environment an asset.

Technical and Language Skills Requirements:

Advanced MSOffice proficiency (will be tested).
Strong typing and attention to detail (will be tested).
Overall technical proficiency with online platforms and business applications, readily learning new tools to support executive scheduling, communication and collaboration.
Advanced Level English written and reading comprehension skills including advanced level business writing skills, with excellent spelling, grammar, proofreading and syntax (will be tested).
Advanced level English conversational skills, and polished, professional telephone manners.

Task -Based Qualifications and Additional Attributes:

Warm and professional presence. Demonstrated ability to interact comfortably with clients, senior stakeholders and distinguished visitors. Strong sense of hospitality.
Proactive approach, with ability to anticipate business needs and work independently.
Sound judgment, discretion and ability to handle highly confidential information.
Punctual, responsible, and reliable. Demonstrated record of professional conduct and character.
Advanced organizational, coordinative and time management skills, with the ability to prioritize tasks effectively for self and others, meet tight deadlines and work well under pressure.
Superior attention to detail, and organized, methodical approach to completion of tasks.
Demonstrated ability to work well both independently and collaboratively, and liaise effectively with a wide and diverse range of internal and external business partners.

Additional Requirements:

Must be legally entitled to work in Canada, providing satisfactory documentation upon request.
Ability to work 100% onsite, abiding by organization health and safety policies.
Ability to promptly provide recent, qualified employment references upon request who are available to speak with either Marberg or Marberg's client.
Ability to declare personal Non-Conflict of Interest in execution of assignment responsibilities.
Provision of certification of AODA and OHSA online training course completion prior to assignment start.
Additional satisfactory Background Checks, Technical Skills Evaluations, Interpersonal Skills Assessment, and Employment References as required.

Application Notes:

We kindly request that you submit your resume immediately as our client is moving quickly.

We thank all applicants for their interest but wish to advise that only those selected for an interview will be contacted.

Please note that Marberg Staffing updates job posts regularly, and external job boards may not reflect these changes in a timely fashion. Please refer to https://marberg.com/career-portal for the most current information including salary range.

Please note that for this position, Marberg Staffing only accepts applications through Indeed.ca, LinkedIn and marberg.com.

Candidates are only contacted via official phone call, email, or LinkedIn message from Marberg Staffing. Please disregard any initial contact through other mediums such as text message.

No AI tools are used to screen, assess or select employment applications. All candidate selection processes are performed by qualified recruiters.

Marberg is committed to supporting workplace diversity and inclusivity, to reflect the demographic profile of all Ontarians. Applications are encouraged from equity seeking groups including people of colour, Indigenous people, individuals with disabilities, and people from the LGBTQ2S community.

Apply on LinkedIn About employer

More about this job

Responsibilities

Provide executive and administrative support to senior partners by managing calendars, correspondence, meetings, travel, expenses, timesheets, and confidential records. Oversee office hospitality and meeting preparation, welcome clients and visitors professionally, and provide additional administrative support as needed.

Requirements

A post-secondary degree or diploma in office or business administration, or equivalent education and experience, is required; approximately five or more years supporting senior leadership is preferred. Candidates should have advanced Microsoft Office, English business writing, organizational, communication, and hospitality skills, along with sound judgment, discretion, reliability, and the ability to work onsite.

Skills

Executive Support
Calendar Management
Meeting Coordination
Business Writing
Correspondence Management
Travel Coordination
Expense Management
Timesheet Administration
Microsoft Office
Typing
Proofreading
Attention To Detail
Confidentiality
Prioritization
Time Management
Client Hospitality

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistance
Senior Partners
Calendar Management
Scheduling
Meeting Coordination
Executive Correspondence
Inbox Management
Domestic Travel
International Travel
Itinerary Planning
Expense Management
Receipt Reconciliation
Timesheets
Microsoft Office
Business Writing
Proofreading
Confidential Records
Client Hospitality
Office Administration
Design Firm
Architectural Practice
Professional Services
AODA Training
OHSA Training
Background Checks

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Office & administration jobs in Canada

Procurement Specialist