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Added 13 mins ago
TT
Quality Engineering Intern
TTM Technologies
Toronto, ON
- Full-time
…time-to-market, representing how TTM's time-critical, one-stop design, engineering and manufacturing services enable customers to reduce the time required to develop new products and bring…
Added 43 mins ago
MS
Executive Assistant
Marberg Staffing
Toronto, ON
- $32 to $36 CAD / hour
- Temporary
Executive Assistant to senior partners, design firm client, East Toronto.
Added 58 mins ago
BC
Marketing Specialist
BIOAGRINEC CONSULTING & RECRUTEMENT
Canada
- Full-time
Collaborate with design, sales, product, and external partners to ensure effective campaign execution.
Added 1 hour ago
C-
Technical Sales Intern- Mississauga
Captiveaire - Region 114 Western PA
Mississauga, ON
- Volunteer
Must have good organizational, communication and presentation skills and a strong desire to serve the customer.
Added 1 hour ago
KD
Secondary Long Term Occasional Teacher
Keewatin-Patricia District School Board
ON · Kenora, ON
- Full-time
Excellent leadership and organizational skills
Added 1 hour ago
BS
Junior Accountant
Bayview Seniors Community
White Rock, BC
- Full-time
…each resident, combining personalized programs, thoughtful design, and 24-hour licensed nursing. Services include long-term care, memory care, palliative care, respite care, and…
Added 2 hours ago
YE
Senior Mechanical Engineer
YJE Engineering
Calgary, AB
- Full-time
We work collaboratively with clients, architects, developers, contractors, and facility owners to design high-performing mechanical systems that meet project objectives and support…
Added 3 hours ago
B
Communications Specialist
BGIS
Toronto, ON
- Full-time
Collaborates with internal and external concerned parties to design and develop communication plans and implement communication initiatives that are specific to the client account.
Added 3 hours ago
R(
Designer - Accessories
Reitmans (Canada) Ltée/Ltd
Montreal, QC
- Full-time
This is an exciting opportunity to make your mark, explore new creative directions, and help evolve the way we design accessories at RW&CO.
Added 3 hours ago
AC
Senior Financial Analyst
Aston Carter
AB · Edmonton, Alberta
- $40 to $45 CAD / hour
- Contract
Proficiency with Power BI, including the ability to design and maintain complex dashboards that support decision-making.
Added 3 hours ago
GR
Facilities and Maintenance Lead
Goldbeck Recruiting
Abbotsford, BC
- Full-time
Our client is a well-established Canadian manufacturer specializing in the design, manufacturing, and service of high-quality transportation equipment and specialty trailers. With a strong…
Added 3 hours ago
B
Communications Specialist
BGIS
Toronto, ON
- Full-time
Collaborates with internal and external concerned parties to design and develop communication plans and implement communication initiatives that are specific to the client account.
Added 3 hours ago
QM
Azure Applications Architect
Quantum Management Services Ltd.
Toronto, ON
- $135,000 to $140,000 CAD / year
- Full-time
- Lead the architecture and design of business applications and external customer systems, ensuring alignment with organizational objectives.
Added 4 hours ago
R
Designer - Accessories
RW&CO
Montreal, QC
- Full-time
This is an exciting opportunity to make your mark, explore new creative directions, and help evolve the way we design accessories at RW&CO.
Added 4 hours ago
W
Senior or Principal Civil Engineer
Worley
Calgary, AB
- Full-time
…projects from feasibility and concept development through detailed design, construction, and closeout. Depending on your experience, you will also provide technical leadership, mentor…
Added 4 hours ago
R|
Postdoctoral Fellow - Surgical and Interventional Sciences
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…independent research projects and contribute to experimental design, data analysis, manuscript preparation, grant applications, and trainee…
Added 5 hours ago
PH
Community Services Worker Instructor
Peak HealthCare Private College
Toronto, ON
- Other
…and some work-from-home responsibilities. The instructor will design and deliver course content related to community services, social support, and client care, using a variety of teaching…
Added 5 hours ago
E
Senior Java Developer - Core/Infra - Elasticsearch
Elastic
Canada
- Full-time
…and lead cross team projects. We need someone who has great design skills, who can work at a low level of abstraction but can equally drive and communicate technical concepts across a…
Added 5 hours ago
WI
Senior Process Engineer - Wastewater Treatment
WSP in Canada
London, ON
- Full-time
As a Senior Process Engineer – Wastewater Treatment, you will lead the planning, evaluation, design, commissioning, and optimization of municipal treatment facilities. You will combine…
Added 5 hours ago
ES
Senior Systems Architect
Euna Solutions
Oakville, ON
- Full-time
Deep experience in cloud architecture at organizational scale: multi-account AWS environments, networking, workload isolation, and shared services, with working fluency in Azure.
Added 5 hours ago
SW
Graphic Designer
SD Wheel
Montreal, QC · Urban agglomeration of Montreal, QC
- Full-time
Continuously make improvements to the customer experience through graphic design with little assistance.
Added 5 hours ago
M
Cloud Solution Architect - AI Apps
Microsoft
Vancouver, BC
- Full-time
…customer-facing position is a hands-on technical role spanning across design, build, and operations with a focus on issue resolution to remove customer technical obstacles and adoption…
Added 6 hours ago
AC
Warehouse Technician (General)
Avmax Careers - Canada
Calgary, AB
- Full-time
…Avmax's engineering division is a Transport Canada authorized Design Approval Organization (DAO). Avmax's maintenance division is a Transport Canada authorized Maintenance Repair…
Added 6 hours ago
LC
Software Development Manager
Lightspeed Commerce, Inc.
Remote, Canada
- Full-time
- Remote
Review and provide feedback on technical designs, ensure high-quality system design and implementation
Added 6 hours ago
A
Software Architect: AEC Platform Data
Autodesk
Quebec, QC
- Full-time

Marberg Staffing

Executive Assistant

Toronto, ON, Canada

$32 to $36 CAD / hour · Temporary

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Job details

Pay: $32 to $36 CAD / hour
Job type: Temporary
Apply by: Dec 7, 2026
Posting language: English
Posted: Nov 7, 2026

Original job description

Executive Assistant to senior partners, design firm client, East Toronto.

Ideal Candidate: Polished, dependable and capable individual who anticipates their team's business requirements, uses sound judgement when priorities shift, follows through on details, and takes pride in representing the firm with warmth and professionalism.

Marberg Job Number: 2933.

Job Type: Temporary.

Initial Term: ASAP to December 24, 2026, possibility of extension.

Existing Vacancy: Yes.

Target Compensation: From $32 per hour to $36 per hour according to experience.

Regular Work Hours: From 9 a.m. to 6 p.m. with 1 half-hour unpaid lunch break and 2 fifteen minute unpaid breaks, Monday to Friday (40 work hours per week).

Work Location: 100% onsite at client's East Toronto location, streetcar accessible.

Onsite Dress Code: Smart Business Casual.

Responsibilities Summary:

Provide executive support to senior partners, including calendar and schedule management, preparing correspondence, domestic and international travel arrangements and client meeting preparation. Oversees day-to-day hospitality, and ensures a positive, professional welcome to clients and guests.

Manage multiple calendars, coordinate meetings, resolve scheduling conflicts, and prioritize requests for partnership team.
Manage executive correspondence, inboxes, calls and visitor requests, including drafting responses and preparing documents for signature.
Coordinate domestic and international travel, including flights, accommodations, transportation, reservations and detailed itineraries.
Handle executive administrative and financial tasks, including timesheets, expense management and receipt reconciliation.
Coordinate technology requirements and maintain confidential records and account information.
Oversee day-to-day office hospitality, including preparing workspaces, arranging refreshments and catering, and ensuring meeting spaces are ready.
Additional executive and administrative support responsibilities as required.

Qualifications:

Education: Post Secondary Degree or Diploma in Office Administration, Business Administration or related discipline, or equivalent combination of work experience and education.

Preferred Work Experience: Approximately 5+ years of experience providing executive and administrative support to a senior leadership team.

Preferred Sector Experience: Previous office administration experience in a design firm, architectural practice, or professional services environment an asset.

Technical and Language Skills Requirements:

Advanced MSOffice proficiency (will be tested).
Strong typing and attention to detail (will be tested).
Overall technical proficiency with online platforms and business applications, readily learning new tools to support executive scheduling, communication and collaboration.
Advanced Level English written and reading comprehension skills including advanced level business writing skills, with excellent spelling, grammar, proofreading and syntax (will be tested).
Advanced level English conversational skills, and polished, professional telephone manners.

Task -Based Qualifications and Additional Attributes:

Warm and professional presence. Demonstrated ability to interact comfortably with clients, senior stakeholders and distinguished visitors. Strong sense of hospitality.
Proactive approach, with ability to anticipate business needs and work independently.
Sound judgment, discretion and ability to handle highly confidential information.
Punctual, responsible, and reliable. Demonstrated record of professional conduct and character.
Advanced organizational, coordinative and time management skills, with the ability to prioritize tasks effectively for self and others, meet tight deadlines and work well under pressure.
Superior attention to detail, and organized, methodical approach to completion of tasks.
Demonstrated ability to work well both independently and collaboratively, and liaise effectively with a wide and diverse range of internal and external business partners.

Additional Requirements:

Must be legally entitled to work in Canada, providing satisfactory documentation upon request.
Ability to work 100% onsite, abiding by organization health and safety policies.
Ability to promptly provide recent, qualified employment references upon request who are available to speak with either Marberg or Marberg's client.
Ability to declare personal Non-Conflict of Interest in execution of assignment responsibilities.
Provision of certification of AODA and OHSA online training course completion prior to assignment start.
Additional satisfactory Background Checks, Technical Skills Evaluations, Interpersonal Skills Assessment, and Employment References as required.

Application Notes:

We kindly request that you submit your resume immediately as our client is moving quickly.

We thank all applicants for their interest but wish to advise that only those selected for an interview will be contacted.

Please note that Marberg Staffing updates job posts regularly, and external job boards may not reflect these changes in a timely fashion. Please refer to https://marberg.com/career-portal for the most current information including salary range.

Please note that for this position, Marberg Staffing only accepts applications through Indeed.ca, LinkedIn and marberg.com.

Candidates are only contacted via official phone call, email, or LinkedIn message from Marberg Staffing. Please disregard any initial contact through other mediums such as text message.

No AI tools are used to screen, assess or select employment applications. All candidate selection processes are performed by qualified recruiters.

Marberg is committed to supporting workplace diversity and inclusivity, to reflect the demographic profile of all Ontarians. Applications are encouraged from equity seeking groups including people of colour, Indigenous people, individuals with disabilities, and people from the LGBTQ2S community.

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More about this job

Responsibilities

Provide executive and administrative support to senior partners by managing calendars, correspondence, meetings, travel, expenses, timesheets, and confidential records. Oversee office hospitality and meeting preparation, welcome clients and visitors professionally, and provide additional administrative support as needed.

Requirements

A post-secondary degree or diploma in office or business administration, or equivalent education and experience, is required; approximately five or more years supporting senior leadership is preferred. Candidates should have advanced Microsoft Office, English business writing, organizational, communication, and hospitality skills, along with sound judgment, discretion, reliability, and the ability to work onsite.

Skills

Executive Support
Calendar Management
Meeting Coordination
Business Writing
Correspondence Management
Travel Coordination
Expense Management
Timesheet Administration
Microsoft Office
Typing
Proofreading
Attention To Detail
Confidentiality
Prioritization
Time Management
Client Hospitality

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistance
Senior Partners
Calendar Management
Scheduling
Meeting Coordination
Executive Correspondence
Inbox Management
Domestic Travel
International Travel
Itinerary Planning
Expense Management
Receipt Reconciliation
Timesheets
Microsoft Office
Business Writing
Proofreading
Confidential Records
Client Hospitality
Office Administration
Design Firm
Architectural Practice
Professional Services
AODA Training
OHSA Training
Background Checks

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