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Added 22 mins ago
MH
Office Coordinator - Burnaby
Monarch House
Burnaby, BC
- $40,000 to $45,000 CAD / year
- Full-time
The Office Coordinator will ensure a positive first impression of Monarch House for internal (employees, contractors) and external (public, vendors, funders) stakeholders. Effectively…
Added 1 hour ago
PM
Coordinator, Sales Initiatives & Development
Picton Mahoney Asset Management
Toronto, ON
- Contract
The Coordinator, Sales Initiatives & Development is a central coordination point for key people, development and operational initiatives across PICTON’s Retail Sales organization. Working…
Added 1 hour ago
Talent Acquisition Enhancement Coordinator
Government of Alberta
AB
The Public Service Commission (PSC) ensures Alberta has a professional and non-partisan and public service that proudly serves Albertans. The expertise and talent that PSC staff bring to…
Added 1 hour ago
AC
Administrator Support
Aston Carter
Toronto, ON · East York, ON
- $40 to $50 CAD / hour
- Contract
Job Title: Project Administration Coordinator Manufacturing Plant TrialsJob Description
Added 2 hours ago
MF
Marketing Coordinator / Senior Marketing Coordinator (TOMK-01)
MEA Forensic Engineers & Scientists
Toronto, ON
- $65,000 to $85,000 CAD / year
- Full-time
MEA Forensic Engineers & Scientists is seeking a Marketing Coordinator or Senior Marketing Coordinator for a full-time in-office position in our Toronto, Ontario office to help us build…
Added 3 hours ago
Talent Acquisition & HR Coordinator
Destination Canada
Vancouver, BC
Recruitment Coordination: Supports recruitment processes by coordinating and carrying out activities such as job postings, application screening, pre-screen interviews, assessments,…
Added 3 hours ago
I
Office & Operations Coordinator
InfinitDrones
Woodbridge, ON
- Full-time
We are looking for a highly organized, proactive, and dependable Office & Operations Coordinator to oversee the day-to-day administrative and operational activities of our Woodbridge office.
Added 3 hours ago
CW
Business Office Coordinator
Canadian Wealth Inc.
Calgary, AB
- Full-time
This is a cross-functional position that offers exposure to various aspects of business operations, including administration, scheduling, employee coordination, internal communications, and…
Added 3 hours ago
KK
Fund Development Coordinator
Kids Kottage Foundation
AB · Edmonton, AB
- Full-time
Reporting to the Senior Associate, Philanthropy & Partnerships, the Fund Development Coordinator will support donor relations, corporate partnerships, fundraising campaigns, events,…
Added 3 hours ago
MU
Administrative Coordinator
McGill University
Victoria, BC · James Admin. Bldg.
- Full-time
Under the direction of the Director, Global Engagement, provides administrative and logistical support to the unit’s operations. Supports the planning and delivery of events, international…
Added 3 hours ago
HF
Physician Affairs Coordinator
Hamilton Family Health Team
Hamilton, ON
- $67,400 to $77,000.88 CAD / year
- Full-time
We are looking for a Physician Affairs Coordinator to join our small, collaborative team, helping strengthen relationships, support physician leadership and advance the work of team-based…
Added 4 hours ago
UO
Affirming Policy Coordinator
University of Manitoba
Winnipeg, MB
- $50,086.4 to $69,833.4 CAD / year
- Full-time
The Affirming Policy Coordinator supports the implementation and administration of the University of Manitoba's Affirming Indigenous Citizenship/Membership (AIC) Policy. This policy is in…
Added 5 hours ago
BC
Coordinator, Digital Operations & Program Management
BFL CANADA
Montreal, QC
- Full-time
The Coordinator, Digital Operations & Program Management contributes to the quality, reliability, and effective delivery of Digital operations, platforms, and programs.
Added 5 hours ago
CW
Business Office Coordinator
Canadian Wealth Inc.
Calgary, AB
- Full-time
This is a cross-functional position that offers exposure to various aspects of business operations, including administration, scheduling, employee coordination, internal communications, and…
Added 5 hours ago
AH
Team Attendant, Raptors 905
Argonauts Holdings Limited Partnership
Toronto, ON · Paramount Fine Foods Centre
- Part-time
Greet the visiting team’s bus upon arrival to assist with unloading and reloading as needed, in addition to helping with any needs of the visiting team administration (Equipment Manager /…
Added 5 hours ago
B
CLIENT SUPPORT COORDINATOR - Ottawa and Kingston
BDC
Kingston, ON · Ottawa, ON
- Full-time
Proactively participate in the branch's marketing efforts by organizing events, campaigns, and activities, preparing marketing communications, and providing on-site logistical support.
Added 5 hours ago
Managed Services Practice - Entry Level Immigration Support Coordinator - Dieppe
EY
Dieppe, NB
We are seeking an Immigration Support Coordinator to join our Managed Services team in Dieppe. This administrative role focuses on providing administrative and operational support for…
Added 6 hours ago
CH
Coordonnateur(trice) principal(e) des services immobiliers / Senior Real Estate Services Coordinator
CBRE HV
Montreal, QC
- Full-time
As a Senior Real Estate Services Coordinator, you will be a key contributor to the success of our property management operations, providing high-level administrative, financial, and…
Added 6 hours ago
CO
Growth Coordinator
City of Saint John
Saint John, NB
- Full-time
The Growth Coordinator is responsible for the coordination and implementation of key strategies, actions, and operations to improve growth outcomes for the City of Saint John. Housed within…
Added 6 hours ago
A
Project Coordinator
ATCO
Yellowknife, NT
- Full-time
ATCO Frontec is seeking a proactive Project Coordinator for its North of 60 team. The role supports facilities management, construction and infrastructure projects and day-to-day main…
Added 7 hours ago
N
Customer Success Technical Coordinator - Bilingual (FR/EN)
Numeris
Toronto, ON
- Full-time
Assist with client account and user administration.
Added 7 hours ago
SC
Coordinator, Marketing // Coordonnateur·trice, marketing
Swimming Canada
Ottawa, ON
- Full-time
The Coordinator, Marketing supports the planning, coordination, and execution of marketing initiatives that strengthen the Swimming Canada brand, support revenue generation objectives, and…
Added 7 hours ago
MR
Assistant Professor, Archaeology
Mount Royal University
Calgary, AB
- Part-time
…General Education; Humanities; Interior Design; Psychology; and Sociology & Anthropology. Our combined Sociology and Anthropology department hosts faculty who pursue diverse research and…
Added 7 hours ago
Training Operations Coordinator (Bilingual)
ENERCON
Boucherville, QC
We are looking for a highly organized and service-oriented Training Operations Coordinator to join our team in Boucherville. Reporting to the Training Centre Manager, you will play a key…
Added 8 hours ago
OC
Development Coordinator
Orbis Canada
Canada
- Full-time
The Development Coordinator provides operational and administrative support across Orbis Canada’s key organizational functions. The position will have core responsibilities in the areas of…

Marberg Staffing

Executive Coordinator

Toronto, ON, Canada

Compensation: $38.46 per hour. · Temporary

Apply About employer

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Job details

Pay: Compensation: $38.46 per hour.
Job type: Temporary
Apply by: Nov 27, 2026
Posting language: English
Posted: Oct 28, 2026

Original job description

Executive Coordinator to Executive Director and Board, for provincial government community services agency client, downtown Toronto.

Marberg Job Number: 2925.

Job Type: Temporary.

Initial Term: From November 9, 2026 to March 31, 2027, with possibility of extension.

Existing Vacancy: Yes.

Compensation: $38.46 per hour.

Regular Work Hours: From 9 a.m. to 5 p.m. not including 1 hour unpaid lunch break, Monday to Friday (35 work hours per week). Additional paid hours periodically required to attend Board meetings, weekdays between 4 pm-7 pm.

Work Location: Hybrid - combination of 3 days onsite and 2 days remote. Onsite work requirements may change according to client business requirements.

Position Supports: Executive Director.

Responsibilities Summary:

Provide executive administrative and coordination support to the Executive Director and Chair of the Board of Directors, as well as administrative support to the Board and executive management team. Responsible for courteous interactions with clients and stakeholders, and for representing the Chair and Executive Director with external contacts.

Coordinate Board of Directors and committee meetings, including scheduling, agendas, meeting arrangements, and distribution of materials.
Prepare, edit, format, and distribute Board meeting packages, reports, correspondence, and supporting documentation.
Record detailed meeting minutes, including near-verbatim notes when required, and track action items and follow-up activities.
Coordinate meeting logistics, including virtual meeting platforms, audiovisual equipment, travel arrangements, and accommodations.
Maintain Board records, SharePoint sites, and governance-related documentation, ensuring compliance with applicable policies and directives.
Provide comprehensive administrative support to the Executive Director, including complex calendar management, meeting coordination, and correspondence.
Monitor incoming communications, identify urgent matters, and coordinate appropriate responses and follow-up.
Draft, edit, and format professional correspondence, reports, presentations, and other executive materials.
Coordinate meetings involving senior leadership, Board members, government representatives, and external stakeholders.
Maintain confidential records and documentation with a high degree of accuracy and discretion.
Support special projects and provide administrative assistance to the senior management team as required.
Manage multiple priorities, responding effectively to changing deadlines and urgent requests.
Additional administrative and coordinative responsibilities to senior leadership as required.

Qualifications:

Education: Post Secondary Degree or Diploma in Business Administration, Public Administration or related discipline, or equivalent combination of work experience and education.

Preferred Work Experience: At least 2+ years of experience providing administrative support to executive leadership and Board Directors.

Preferred Sector Experience: Public sector experience, board governed organization experience or legal sector experience preferred.

Technical and Language Skills Requirements:

Advanced proficiency in MS Office including Word, Excel, PowerPoint, Outlook, Teams (will be tested). Microsoft Office, other software tools and platforms such as Survey Monkey, Copilot, Doodle, etc. and work well with time-sensitive and urgent deadlines.
Proficiency with Adobe Acrobat (will be tested).
Proficiency with SharePoint (may be tested).
Strong typing and attention to detail (will be tested).
Ability to use software tools and platforms such as Survey Monkey, Doodle, Zoom, Copilot, website maintenance software, social media platforms, and approved emerging technologies.
Expert Level English written and reading comprehension skills including advanced level business writing skills, excellent spelling, grammar, proofreading and syntax (will be tested).
Expert Level English conversational skills suitable for a diverse range of audiences including the general public and senior leadership, and polished, professional telephone manners.

Task -Based Qualifications and Additional Attributes:

Ability to take verbatim or near verbatim minutes and notes.
Ability to write clear correspondence such as emails and letters, and draft written materials for website or other online sources from verbal or written notes.
Demonstrated experience with administrative and business best practices of an executive office in the public sector.
Demonstrated experience with office administration procedures and best practices from a legal environment.
Ability to communicate technical and legal information to a variety of audiences, taking into account varying levels of understanding.
Punctual, responsible, and reliable. Demonstrated record of professional conduct and character.
Experience at working with the general public. Pleasant and courteous, with proficient de-escalation skills. Excellent listening skills, and the ability to provide and receive effective feedback.
Proven ability to respond to sensitive and confidential matters with tact, discretion, and excellent judgement in the interpretation and application of instructions and organization policy.
Demonstrated ability to work well both independently and collaboratively, and in an advisory capacity, and liaise effectively with a wide and diverse range of internal and external stakeholders.
Demonstrated successful experience of prioritizing work, making decisions and communicating with others within a values framework of respect, equity, anti-racism, diversity and inclusivity.

Additional Requirements:

Work is performed in a physically secure work environment, however the position will occasionally be required to interact verbally with the general public, including individuals who may be poorly communicated or irate.
Must be legally entitled to work in Canada, providing satisfactory documentation upon request.
Ability to work both remotely and onsite, abiding by organization health and safety policies.
Ability to work flexible and evening hours as required.
Ability to promptly provide 2-3 recent, qualified employment references upon request who are available to speak with either Marberg or Marberg's client.
Ability to declare personal Non-Conflict of Interest in execution of assignment responsibilities.
Provision of certification of AODA and OHSA online training course completion prior to assignment start.
Additional satisfactory Background Checks, Technical Skills Evaluations, Interpersonal Skills Assessment. and Employment References as required.

Application Notes:

We are screening and shortlisting Candidates immediately and qualified applications may be contacted same day as date of application.

We thank all applicants for their interest but wish to advise that only those selected for an interview will be contacted.

Please note that Marberg Staffing updates job posts regularly, and external job boards may not reflect these changes in a timely fashion. Please refer to https://marberg.com/career-portal/#/jobs for the most current information including salary range.

Please note that for this position, Marberg Staffing only accepts applications through Indeed.ca, LinkedIn and marberg.com.

Candidates are only contacted via official phone call, email, or Linkedin message from Marberg Staffing. Please disregard any initial contact through other mediums such as text message.

No AI tools are used to screen, assess or select employment applications. All candidate selection processes are performed by qualified recruiters.

Marberg is committed to supporting workplace diversity and inclusivity, to reflect the demographic profile of all Ontarians. Applications are encouraged from equity seeking groups including people of colour, Indigenous people, individuals with disabilities, and people from the LGBTQ2S community.

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More about this job

Responsibilities

Provide executive and board administrative support, including coordinating meetings, preparing materials, taking minutes, managing calendars and correspondence, and maintaining governance records. Support senior leadership and external stakeholders while handling confidential matters, urgent requests, and changing priorities.

Requirements

A post-secondary degree or diploma in business administration, public administration, or a related discipline is required, or an equivalent combination of education and experience; at least two years of executive and board support experience is preferred. Candidates should have advanced Microsoft Office, Adobe Acrobat, and SharePoint skills, excellent English communication and minute-taking abilities, and sound judgment, discretion, and stakeholder service skills.

Skills

Executive Administrative Support
Board Meeting Coordination
Minute Taking
Calendar Management
Business Writing
Document Preparation
Microsoft Office
SharePoint
Adobe Acrobat
Meeting Logistics
Confidential Records Management
Stakeholder Communication
Prioritization
Discretion and Judgment
De-escalation
Public Sector Administration

Visa sponsorship

Not detected in the job text

Keywords

Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Microsoft Teams
SharePoint
Adobe Acrobat
SurveyMonkey
Copilot
Doodle
Zoom
Board Governance
Executive Administration
Public Sector
Legal Administration
Board Meeting Coordination
Verbatim Minute Taking
Business Writing
Calendar Management
Confidential Records
Meeting Logistics
Stakeholder Relations
AODA
OHSA
Anti-Racism
Diversity and Inclusion

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