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Added 19 mins ago
TH
Administrative Co-Ordinator- Department of Diagnostic and Interventional Radiology
The Hospital for Sick Children
Toronto, ON
- Full-time
We are looking for an Administrative Coordinator to join our team! As an integral member of the Department of Diagnostic and Interventional Radiology, the Administrative Coordinator will…
Added 19 mins ago
TS
Development Coordinator
TalentSphere Staffing Solutions
Toronto, ON
- Full-time
An established Real Estate Developer is seeking a Development Coordinator to join their growing team. Reporting to the Vice President Development and working closely with the Development…
Added 48 mins ago
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Quality Assurance Specialist
Gastops
Ottawa, ON
- Contract
…worldwide for its innovative contributions to equipment health management in the aviation, energy, marine, industrial and transportation industries. Gastops’ products and services add value…
Added 1 hour ago
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Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Under the supervision of the group manager, the clinical research coordinator will be responsible for supporting the successful conduct of clinical research trials in oncology at the Cedars…
Added 1 hour ago
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Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Under the supervision of Dr. Lucy Gilbert, the clinical research coordinator is responsible to conduct clinic interventions following protocols, procedures and internal SOPs.
Added 1 hour ago
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Clinical Research Coordinator – Nurse - CIM - Phase 1 Oncology
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Under the supervision of the Manager of Oncology Research, Centre for Innovative Medicine (CIM), the Clinical Research Coordinator - Nurse is responsible for supporting the successful…
Added 1 hour ago
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Clinical Research Coordinator - Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…and more specifically ulcerative colitis and Crohn’s disease. Document and data management is a really essential part of this position. The incumbent will work closely with research team,…
Added 1 hour ago
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Clinical Research Coordinator - Regulatory Affairs (CIM)
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
If you wish to include a cover letter, please attach it with your resume in one document. ***
Added 1 hour ago
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Clinical Research Coordinator - Nurse (CIM)
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Contract
…Centre for Innovative Medicine (CIM), the Clinical Research Coordinator - Nurse is responsible for supporting the successful conduct of clinical research studies. The incumbent will…
Added 2 hours ago
PH
Supervisor, Relational Security
Provincial Health Services Authority
Vancouver, BC
- Part-time
Reporting to the Coordinator, Relational Security, IPS Operations, the Supervisor, Relational Security is responsible for leading assigned staff on shift and communicating with the Team…
Added 2 hours ago
IE
Project Coordinator
Inferno Energy
AB · Greater Edmonton Metropolitan Area
- Full-time
You'll work alongside our Senior Project Manager and Project Coordinator, who bring the technical and design expertise. You bring the organization and follow-through.
Added 3 hours ago
BC
Digital Construction and Innovation Coordinator
Bird Construction
Regina, SK
- Full-time
· Document discrepancies between installed work, coordinated models, and construction documentation, and escalate findings through the appropriate coordination or QA/QC channels.
Added 4 hours ago
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Executive Coordinator
Marberg Staffing
Toronto, ON
- Temporary
Executive Coordinator to Executive Director and Board, for provincial government community services agency client, downtown Toronto.
Added 4 hours ago
VB
Admin Assistant II
Vale Base Metals
Toronto, ON
- Full-time
Perform data entry, document preparation, filing, record management, and general administrative support.
Added 4 hours ago
MH
Human Resources Administrative Coordinator
Medicine Hat College
Medicine Hat, AB
- Full-time
Reporting to the Manager, Human Resources, the Administrative Coordinator, HR & Recruitment is responsible for providing a range of human resource services to employees and managers within…
Added 4 hours ago
MS
Human Resources Coordinator
Marinus Services
Halifax, NS
- Full-time
Experience with payroll, employee benefits, an HR information system (HRIS), an applicant tracking system (ATS), or electronic document management is an asset.
Added 4 hours ago
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BIM Coordinator
WalterFedy
AB · Edmonton, AB
- Full-time
Strong working knowledge of Autodesk Forma, predominantly Document Management, Design Collaboration, Model Coordination, Build and Cost Modules
Added 5 hours ago
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Admin Assistant II
Vale
Canada
- Full-time
Perform data entry, document preparation, filing, record management, and general administrative support.
Added 5 hours ago
FA
Studio Coordinator
Formosis Architecture Inc.
Vancouver, BC
- Full-time
We are seeking a motivated, energetic, and detail-oriented Studio Coordinator to join our team. Sitting at the heart of our practice, this multi-faceted role is a unique hybrid combining…
Added 5 hours ago
EG
Administrative Assistant Contract 3 months
Emterra Group
Surrey, BC
- Contract
We are currently seeking an Administrative Data Coordinator to support our waste management operations in Metro Vancouver. This role will be responsible for collating, verifying, and…
Added 5 hours ago
CH
Project Coordinator
Covenant Health Canada
AB · Edmonton, AB
- Full-time
Reporting to the Manager, Capital Planning & Projects, the Project Coordinator supports the planning, coordination, execution, and close-out of capital, infrastructure, renovation, and…
Added 5 hours ago
BL
HACCP Coordinator
Blue Lakes Premium Meats
Parkhill, ON
- Full-time
…into clear, practical procedures? We’re looking for a HACCP Coordinator to support our food safety programs at our meat processing facility in Parkhill,…
Added 5 hours ago
BC
Project Coordinator - Buildings West
Bird Construction
Edmonton, AB
- Full-time
1-3 years’ “hands-on” experience in the capacity of project coordinator supplemented by other aspects of construction management including cost estimating, direct project management of…
Added 5 hours ago
MD
WIC Administrative Assistant - Office & Administrative Specialist Senior
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Ability to use computerized software systems and applications, such as Word, Excel, mail merge using two databases, document retrieval, spreadsheet programs, databases, electronic mail…
Added 5 hours ago
SP
Property Coordinator
Spruce Properties
Winnipeg, MB
- Full-time
Spruce is a locally owned and operated real estate development and property management company of new apartment buildings in Winnipeg, Manitoba. We specialize in infill development, meaning…

Marberg Staffing

Executive Coordinator

Toronto, ON, Canada

Compensation: $38.46 per hour. · Temporary

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Job details

Pay: Compensation: $38.46 per hour.
Job type: Temporary
Apply by: Nov 27, 2026
Posting language: English
Posted: Oct 28, 2026

Original job description

Executive Coordinator to Executive Director and Board, for provincial government community services agency client, downtown Toronto.

Marberg Job Number: 2925.

Job Type: Temporary.

Initial Term: From November 9, 2026 to March 31, 2027, with possibility of extension.

Existing Vacancy: Yes.

Compensation: $38.46 per hour.

Regular Work Hours: From 9 a.m. to 5 p.m. not including 1 hour unpaid lunch break, Monday to Friday (35 work hours per week). Additional paid hours periodically required to attend Board meetings, weekdays between 4 pm-7 pm.

Work Location: Hybrid - combination of 3 days onsite and 2 days remote. Onsite work requirements may change according to client business requirements.

Position Supports: Executive Director.

Responsibilities Summary:

Provide executive administrative and coordination support to the Executive Director and Chair of the Board of Directors, as well as administrative support to the Board and executive management team. Responsible for courteous interactions with clients and stakeholders, and for representing the Chair and Executive Director with external contacts.

Coordinate Board of Directors and committee meetings, including scheduling, agendas, meeting arrangements, and distribution of materials.
Prepare, edit, format, and distribute Board meeting packages, reports, correspondence, and supporting documentation.
Record detailed meeting minutes, including near-verbatim notes when required, and track action items and follow-up activities.
Coordinate meeting logistics, including virtual meeting platforms, audiovisual equipment, travel arrangements, and accommodations.
Maintain Board records, SharePoint sites, and governance-related documentation, ensuring compliance with applicable policies and directives.
Provide comprehensive administrative support to the Executive Director, including complex calendar management, meeting coordination, and correspondence.
Monitor incoming communications, identify urgent matters, and coordinate appropriate responses and follow-up.
Draft, edit, and format professional correspondence, reports, presentations, and other executive materials.
Coordinate meetings involving senior leadership, Board members, government representatives, and external stakeholders.
Maintain confidential records and documentation with a high degree of accuracy and discretion.
Support special projects and provide administrative assistance to the senior management team as required.
Manage multiple priorities, responding effectively to changing deadlines and urgent requests.
Additional administrative and coordinative responsibilities to senior leadership as required.

Qualifications:

Education: Post Secondary Degree or Diploma in Business Administration, Public Administration or related discipline, or equivalent combination of work experience and education.

Preferred Work Experience: At least 2+ years of experience providing administrative support to executive leadership and Board Directors.

Preferred Sector Experience: Public sector experience, board governed organization experience or legal sector experience preferred.

Technical and Language Skills Requirements:

Advanced proficiency in MS Office including Word, Excel, PowerPoint, Outlook, Teams (will be tested). Microsoft Office, other software tools and platforms such as Survey Monkey, Copilot, Doodle, etc. and work well with time-sensitive and urgent deadlines.
Proficiency with Adobe Acrobat (will be tested).
Proficiency with SharePoint (may be tested).
Strong typing and attention to detail (will be tested).
Ability to use software tools and platforms such as Survey Monkey, Doodle, Zoom, Copilot, website maintenance software, social media platforms, and approved emerging technologies.
Expert Level English written and reading comprehension skills including advanced level business writing skills, excellent spelling, grammar, proofreading and syntax (will be tested).
Expert Level English conversational skills suitable for a diverse range of audiences including the general public and senior leadership, and polished, professional telephone manners.

Task -Based Qualifications and Additional Attributes:

Ability to take verbatim or near verbatim minutes and notes.
Ability to write clear correspondence such as emails and letters, and draft written materials for website or other online sources from verbal or written notes.
Demonstrated experience with administrative and business best practices of an executive office in the public sector.
Demonstrated experience with office administration procedures and best practices from a legal environment.
Ability to communicate technical and legal information to a variety of audiences, taking into account varying levels of understanding.
Punctual, responsible, and reliable. Demonstrated record of professional conduct and character.
Experience at working with the general public. Pleasant and courteous, with proficient de-escalation skills. Excellent listening skills, and the ability to provide and receive effective feedback.
Proven ability to respond to sensitive and confidential matters with tact, discretion, and excellent judgement in the interpretation and application of instructions and organization policy.
Demonstrated ability to work well both independently and collaboratively, and in an advisory capacity, and liaise effectively with a wide and diverse range of internal and external stakeholders.
Demonstrated successful experience of prioritizing work, making decisions and communicating with others within a values framework of respect, equity, anti-racism, diversity and inclusivity.

Additional Requirements:

Work is performed in a physically secure work environment, however the position will occasionally be required to interact verbally with the general public, including individuals who may be poorly communicated or irate.
Must be legally entitled to work in Canada, providing satisfactory documentation upon request.
Ability to work both remotely and onsite, abiding by organization health and safety policies.
Ability to work flexible and evening hours as required.
Ability to promptly provide 2-3 recent, qualified employment references upon request who are available to speak with either Marberg or Marberg's client.
Ability to declare personal Non-Conflict of Interest in execution of assignment responsibilities.
Provision of certification of AODA and OHSA online training course completion prior to assignment start.
Additional satisfactory Background Checks, Technical Skills Evaluations, Interpersonal Skills Assessment. and Employment References as required.

Application Notes:

We are screening and shortlisting Candidates immediately and qualified applications may be contacted same day as date of application.

We thank all applicants for their interest but wish to advise that only those selected for an interview will be contacted.

Please note that Marberg Staffing updates job posts regularly, and external job boards may not reflect these changes in a timely fashion. Please refer to https://marberg.com/career-portal/#/jobs for the most current information including salary range.

Please note that for this position, Marberg Staffing only accepts applications through Indeed.ca, LinkedIn and marberg.com.

Candidates are only contacted via official phone call, email, or Linkedin message from Marberg Staffing. Please disregard any initial contact through other mediums such as text message.

No AI tools are used to screen, assess or select employment applications. All candidate selection processes are performed by qualified recruiters.

Marberg is committed to supporting workplace diversity and inclusivity, to reflect the demographic profile of all Ontarians. Applications are encouraged from equity seeking groups including people of colour, Indigenous people, individuals with disabilities, and people from the LGBTQ2S community.

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More about this job

Responsibilities

Provide executive and board administrative support, including coordinating meetings, preparing materials, taking minutes, managing calendars and correspondence, and maintaining governance records. Support senior leadership and external stakeholders while handling confidential matters, urgent requests, and changing priorities.

Requirements

A post-secondary degree or diploma in business administration, public administration, or a related discipline is required, or an equivalent combination of education and experience; at least two years of executive and board support experience is preferred. Candidates should have advanced Microsoft Office, Adobe Acrobat, and SharePoint skills, excellent English communication and minute-taking abilities, and sound judgment, discretion, and stakeholder service skills.

Skills

Executive Administrative Support
Board Meeting Coordination
Minute Taking
Calendar Management
Business Writing
Document Preparation
Microsoft Office
SharePoint
Adobe Acrobat
Meeting Logistics
Confidential Records Management
Stakeholder Communication
Prioritization
Discretion and Judgment
De-escalation
Public Sector Administration

Visa sponsorship

Not detected in the job text

Keywords

Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Microsoft Teams
SharePoint
Adobe Acrobat
SurveyMonkey
Copilot
Doodle
Zoom
Board Governance
Executive Administration
Public Sector
Legal Administration
Board Meeting Coordination
Verbatim Minute Taking
Business Writing
Calendar Management
Confidential Records
Meeting Logistics
Stakeholder Relations
AODA
OHSA
Anti-Racism
Diversity and Inclusion

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