Financial Assistant

Finance Assistant (2 positions) for provincial government agency client, North York office.

Marberg Job Number: 2932.

Job Type: Temporary.

Initial Term: ASAP to March 31 2027 with possibility of extension.

Existing Vacancy: Yes.

Target Compensation: $31.57 per hour.

Regular Work Hours: 7.25 hours per day with .75 hour unpaid lunch break during regular business hours, Monday to Friday (36.25 work hours per week).

Work Location: 100% onsite at client's North York location short walk from TTC station.

Position Reports To: Finance and Payroll Manager

Ideal Candidate: Highly motivated, dependable financial administration professional with expert-level data entry skills and exceptional attention to detail. Proficient in Excel, with ability to process high volume of invoices and financial records accurately, proactively follow up to resolve any discrepancies, and consistently meet volume targets and due dates.

Responsibilities Summary:

Provide financial and administrative assistance to busy Finance and Payroll team, including data entry, accounts payable, accounts receivable and payroll administration.

• Process invoices and vouchers in accordance with established policies, procedures and regulations. Ensure invoices and expense claims accurately coded.
• Maintain purchase order filing system and review purchase orders against goods received. Liaise with suppliers and warehouse staff to resolve any discrepancies. Reconcile supplier statements against expenditure records.
• Prepare and mail accounts receivable invoices to internal business units. Maintain receivables log, and follow up with and resolve past due accounts.
• Process manual payroll items in accordance with established policies and procedures and review for accuracy. Advise approving manager of any discrepancies.
• Execute timely and accurate data entry for timesheets, payables and other financial records.
• Additional financial administration, clerical processing and data entry responsibilities as required.

Qualifications:

Education: Post Secondary Degree or Diploma in Accounting, Business Administration or related discipline, or equivalent combination of work experience and education.

Preferred Work Experience: Approximately 3+ years of progressive experience in an accounting support role.

Technical and Language Skills Requirements:

• Demonstrated proficiency in MSOffice including Word, Excel and Outlook (will be tested).
• Expert level data entry skills and attention to detail (will be tested).
• Experience or training in Great Plains an asset.
• Strong English language written and reading comprehension skills (may be tested).
• Strong English language conversational skills, and professional telephone manners.

Task -Based Qualifications and Additional Attributes:

• Demonstrated knowledge of financial, accounting and administrative procedures and best practices.
• Experience or training in payroll administration an asset.
• Punctual, responsible, and reliable. Demonstrated record of professional conduct and character.
• Focused and able to work effectively with minimal direction and supervision, to prioritize tasks effectively, and to manage volume targets and due dates.
• Pleasant and courteous. Demonstrated commitment to client service and professional representation of the organization.
• Proven ability to professionally handle confidential information and exercise good judgement in the interpretation and application of instructions and organization policy.
• Superior attention to detail, and organized, methodical approach to completion of tasks.
• Demonstrated ability to work well both independently and collaboratively, and liaise effectively with a diverse range of internal and external stakeholders.

Additional Requirements:

• Must be legally entitled to work in Canada, providing satisfactory documentation upon request.
• Ability to work 100% onsite, abiding by organization health and safety policies.
• Ability to promptly provide recent, qualified employment references upon request who are available to speak with either Marberg or Marberg's client.
• Ability to declare personal Non-Conflict of Interest in execution of assignment responsibilities.
• Provision of certification of AODA and OHSA online training course completion prior to assignment start.
• Satisfactory Background Checks, Technical Skills Evaluations, Interpersonal Skills Assessment, and Social Media Check.

Application Notes:

We thank all applicants for their interest but wish to advise that only those selected for an interview will be contacted.

Please note that Marberg Staffing updates job posts regularly, and external job boards may not reflect these changes in a timely fashion. Please refer to https://marberg.com/career-portal for the most current information including salary range.

Please note that for this position, Marberg Staffing only accepts applications through Indeed.ca, LinkedIn and marberg.com.

Candidates are only contacted via official phone call, email, or LinkedIn message from Marberg Staffing. Please disregard any initial contact through other mediums such as text message.

No AI tools are used to screen, assess or select employment applications. All candidate selection processes are performed by qualified recruiters.

Marberg is committed to supporting workplace diversity and inclusivity, to reflect the demographic profile of all Ontarians. Applications are encouraged from equity seeking groups including people of colour, Indigenous people, individuals with disabilities, and people from the LGBTQ2S community.