Payroll Supervisor

Payroll Supervisor (2 positions) for provincial government agency client, North York.

Marberg Job Number: 2913.

Job Type: Temporary.

Initial Term: ASAP to March 31, 2027.

Existing Vacancy: Yes.

Compensation: From $45.82 to $67.53 per hour, according to experience.

Regular Work Hours: 7.25 hours per day, not including .75 hour unpaid lunch break, to be worked during regular business hours, Monday to Friday (36.25 work hours per week).

Work Location: 100% onsite at client's North York office, short walk from TTC station.

Position Reports To: Manager, Finance and Payroll

Supervisory Responsibility: Oversee payroll team responsible for daily payroll operations, compensation changes, expense reimbursements, corporate credit card reconciliations, and adjustments.

Responsibilities Summary:

Lead payroll team responsible for processing payroll and expenses for district field officers across Ontario. Demonstrate strong leadership skills, exceptional payroll expertise, and ability to ensure accuracy, compliance, and timely service delivery in a fast‑paced environment.

• Oversee administration and reconciliation of payroll, employee expense claims and corporate credit card transactions in accordance with organizational policies and government guidelines.
• Review and approve payroll and expenses to ensure accuracy, policy adherence, and compliance with legislative requirements.
• Oversee the full cycle processing of salaried and hourly payroll in compliance with payroll legislation, including issuance of employment related forms (T4, ROEs, etc.).
• Provide leadership, performance management and coaching to staff, ensuring clear expectations, accountability, and continuous skill development.
• Monitor workload and workflow, adjusting priorities and staffing needs to meet deadlines and service standards. Monitor, track, and report on the team’s progress, risks, timelines, and deliverables.
• Coordinate cross‑functional work with Field Operations Management, Budgeting, HR, and other internal stakeholders.
• Identify opportunities for process efficiencies and support implementation of new tools, practices, and system enhancements.
• Maintain confidentiality, accuracy and legislative compliance of policies, procedures and practices for handling payroll and personal information.
• Foster a culture of continuous improvement, service excellence, and teamwork.
• Additional payroll management and team leadership responsibilities as required.

Qualifications:

Education: Post Secondary Degree or Diploma in related discipline, or equivalent combination of work experience and education.

Professional Credentials: National Payroll Institute designation or in final stages of completing payroll certification program.

Preferred Work Experience: At least 5+ years full cycle payroll experience, including supervisory or team‑lead experience.

Leadership Experience or Skills: Proven leadership skills to provide operational and functional guidance and advice to internal and external stakeholders.

Technical and Language Skills Requirements:

• Advanced proficiency in MS Excel (will be tested).
• Demonstrated ability to work with large data sets, data querying, and complex variance analysis for financial audit, data imports/exports and year-end payroll reconciliations (may be tested).
• Experience with Dayforce preferred.
• Experience with D365 an asset.
• Strong English language skills including strong business writing skills, and verbal conversational and presentation skills suitable for a diverse range of audiences.

Task -Based Qualifications and Additional Attributes:

• Interpersonal, negotiation and consultation skills to establish strong working relationships with senior leadership, management and staff to provide financial advice, processes, procedures and policies.
• Demonstrated knowledge and experience of full cycle payroll, relevant tax regulations, procedures, and processes, including statutory deductions, T4, ROEs, etc.
• In-depth knowledge of the payroll rules, practices and legislation. Ability to provide guidance, support, and advice to staff and management regarding complex payroll processing and administration matters.
• Demonstrated ability to analyze pay issues and conduct detailed investigations.
• Demonstrated record of professional conduct and character. Responsible, reliable and works to deadlines.
• Proven ability to respond to sensitive and confidential matters with tact, discretion, and excellent judgement in the interpretation and application of instructions and organization policy.
• Demonstrated ability to work well both independently and collaboratively, and in an advisory capacity, and liaise effectively with a wide and diverse range of internal and external stakeholders.

Additional Requirements:

• Must be legally entitled to work in Canada, providing satisfactory documentation upon request.
• Ability to work 100% onsite, abiding by organization health and safety policies
• Ability to promptly provide 2-3 recent, qualified employment references upon request who are available to speak with either Marberg or Marberg's client.
• Ability to declare personal Non-Conflict of Interest in execution of assignment responsibilities.
• Provision of certification of AODA and OHSA online training course completion prior to assignment start.
• Satisfactory Criminal Background Check, Technical Skills Evaluations, Interpersonal Skills Assessment, Social Media Check, and additional Employment References as required.

Application Notes:

We are screening and shortlisting Candidates immediately and qualified applications may be contacted same day as date of application.

We thank all applicants for their interest but wish to advise that only those selected for an interview will be contacted.

Please note that Marberg Staffing updates job posts regularly, and external job boards may not reflect these changes in a timely fashion. Please refer to https://marberg.com/career-portal/#/jobs for the most current information including salary range.

Please note that for this position, Marberg Staffing only accepts applications through Indeed.ca, LinkedIn and marberg.com.

Candidates are only contacted via official phone call, email, or Linkedin message from Marberg Staffing. Please disregard any initial contact through other mediums such as text message.

No AI tools are used to screen, assess or select employment applications. All candidate selection processes are performed by qualified recruiters.

Marberg is committed to supporting workplace diversity and inclusivity, to reflect the demographic profile of all Ontarians. Applications are encouraged from equity seeking groups including people of colour, Indigenous people, individuals with disabilities, and people from the LGBTQ2S community.