Regulatory Support Clerk

Regulatory Support Clerk for corporate finance department of provincial government regulatory agency client, downtown Toronto.

Marberg Job Number: 2922.

Job Type: Temporary.

Initial Term: Starting 3rd week November for approximately 6 months, with possibility of extension and/or direct-hire.

Existing Vacancy: Yes.

Compensation: $33 per hour.

Regular Work Hours: From 9 a.m. to 5 p.m. not including 1 hour unpaid lunch break, Monday to Friday (35 work hours per week).

Work Location: 100% onsite at client's downtown Toronto location on PATH and near TTC station.

Responsibilities Summary:

Provide highly organized, detail-oriented administrative and operational support services within a Corporate Finance regulatory environment. Process regulatory filings and applications, maintain accurate records, administer filing fees, and ensure documentation is complete and compliant with established policies and procedures.

• Process applications, prospectuses, and regulatory reports. Review regulatory filings for completeness and compliance with prescribed form requirements. Identify duplicate filings and filings filed in error. Contact issuers to make any necessary corrections, including re-filing forms. Track and ensure completion of requested corrections.
• Process exemption letters, cheques and wire transfers. Track and input selected application data into databases and Excel spreadsheets. Download and upload documents into SharePoint site.
• Track fees, payments and refunds accurately in Excel and assist with fees reconciliations. Verify required supporting documentation and filing fee payments.
• Conduct preliminary security checks and escalate matters requiring further review.
• Prepare, edit, blackline, and distribute documents using Word, PowerPoint, and Excel.
• Close files, including sending decision documents, uploading final materials to the database and SharePoint site
• Provide back-up assistance to Branch Administrative Assistants as required.
• Additional administrative, clerical, records management and documents processing services and responsibilities as required.

Qualifications:

Education: Post Secondary Degree or Diploma in Business Administration, Legal Administration or related discipline, or equivalent combination of work experience and education.

Preferred Work Experience: At least 3+ years of relevant office administration, data input and documents review experience.

Preferred Sector Experience: Experience from capital markets, banking or financial services environments preferred.

Technical and Language Skills Requirements:

• Advanced MSOffice proficiency in Word, PowerPoint and Excel (will be tested).
• Expert level data entry skills and attention to detail (will be tested).
• Experience with SharePoint (may be tested).
• Experience working with specialized databases and electronic records management systems.
• Advanced Level English written and reading comprehension skills including excellent proofreading (will be tested).
• Strong English conversational skills and professional telephone manners.

Task -Based Qualifications and Additional Attributes:

• Superior attention to detail, with ability to precisely follow established procedures and instructions.
• Punctual, responsible, and reliable. Demonstrated record of professional conduct and character.
• Focused and able to work effectively with minimal direction and supervision, to prioritize tasks effectively, and to manage volume targets and due dates. Ability to meet strict deadlines.
• Ability to exercise sound business judgement and escalate issues as appropriate.
• Proven ability to professionally handle confidential information and exercise good judgement in the interpretation and application of instructions and organization policy.
• Demonstrated ability to work well both independently and collaboratively, and liaise effectively with a wide and diverse range of internal and external stakeholders.

Additional Requirements:

• Must be available for onsite interview the first and second weeks of November.
• Must be legally entitled to work in Canada, providing satisfactory documentation upon request.
• Ability to work 100% onsite, abiding by organization health and safety policies.
• Ability to promptly provide 3 recent, qualified employment references upon request who are available to speak with either Marberg or Marberg's client.
• Ability to declare personal Non-Conflict of Interest in execution of assignment responsibilities.
• Ability to complete a satisfactory Provincial Government security check, possibly including a Fingerprint Check, prior to assignment start. Please note that Marberg will reimburse for the cost of the security checks upon confirmation of assignment start and submission of approved expense receipts.
• Provision of certification of AODA and OHSA online training course completion prior to assignment start.
• Additional satisfactory Background Checks, Technical Skills Evaluations, Interpersonal Skills Assessment, and Employment References as required.

Application Notes:

Recommended Application Date: We kindly request that you submit your resume as soon as possible, as our client will not accept new applications after Monday, November 2 2026. We are screening and shortlisting Candidates immediately and qualified applications may be contacted same day as date of application.

We thank all applicants for their interest but wish to advise that only those selected for an interview will be contacted.

Please note that Marberg Staffing updates job posts regularly, and external job boards may not reflect these changes in a timely fashion. Please refer to https://marberg.com/career-portal for the most current information including salary range.

Please note that for this position, Marberg Staffing only accepts applications through Indeed.ca, LinkedIn and marberg.com.

Candidates are only contacted via official phone call, email, or LinkedIn message from Marberg Staffing. Please disregard any initial contact through other mediums such as text message.

Marberg is committed to supporting workplace diversity and inclusivity, to reflect the demographic profile of all Ontarians. Applications are encouraged from equity seeking groups including people of colour, Indigenous people, individuals with disabilities, and people from the LGBTQ2S community.