Closed listing
administrative assistant
- Toronto, ON, Canada
- North York, ON, Canada
Full-time
This opening has closed.
The original listing is kept below for reference.
Job details
- Job type
- Full-time
- Closing date
- Posting language
- English
- Posted
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Search current openingsOriginal job description
Archived listing. The details below describe a past opening.
Languages
English
Education
- College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
1 year to less than 2 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Work setting
- Retail/wholesale establishment/distribution centre
Tasks
- Assist with staff consultation and grievance procedures
- Coordinate the flow of information within the team
- Open and distribute mail and other materials
- Plan and organize daily operations
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Manage contracts
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Advise senior management
- Respond to employee questions and complaints
- Order office supplies and maintain inventory
- Oversee payroll administration
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Conduct research
- Perform data entry
- Provide customer service
- Work with the marketing department to understand and communicate marketing messages to the field
- Maintain and manage digital database
- Perform basic bookkeeping tasks
Computer and technology knowledge
- Google Docs
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- Adobe Photoshop
- Social Media
- MS Office
- Adobe Acrobat Reader
- Electronic mail
- Business
- Purchasing, procurement and contracts
- Correspondence
- Contracts
- Invoices
Transportation/travel information
- Public transportation is available
- Ability to work independently
- Fast-paced environment
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Large caseload
- Work with minimal supervision
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Judgement
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Time management
- Adaptability
- Accountability
- Dependability
- Due diligence
- Quick learner
More about this job
Responsibilities
Coordinate office information and daily operations, including mail, appointments, contracts, payroll administration, travel arrangements, records, and office supplies. Support employees and customers, prepare and proofread documents, maintain digital databases, perform data entry and basic bookkeeping, and communicate marketing information to the field.
Requirements
Requires a college, CEGEP, or other non-university certificate or diploma from a one- to two-year program and one to less than two years of experience. Candidates should be organized, accurate, adaptable, dependable, and able to communicate effectively, multitask, work independently, and meet deadlines in a fast-paced environment.
Skills
- Office Administration
- Information Coordination
- Scheduling
- Contract Management
- Payroll Administration
- Travel Arrangements
- Records Management
- Data Entry
- Customer Service
- Bookkeeping
- Purchasing and Procurement
- Written Communication
- Oral Communication
- Time Management
- Attention to Detail
- Multitasking
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Human Resources
- Finance & Accounting
- Customer Service & Support
- Logistics
Keywords
- Google Docs
- Microsoft Excel
- Microsoft Outlook
- Microsoft PowerPoint
- Microsoft Windows
- Microsoft Word
- Adobe Photoshop
- Social Media
- Microsoft Office
- Adobe Acrobat Reader
- Electronic Mail
- Business Terminology
- Purchasing
- Procurement
- Contracts
- Invoices
- Correspondence
- Payroll Administration
- Basic Bookkeeping
- Data Entry
- Digital Database Management
- Filing Systems
- Customer Service
- Appointment Scheduling
- Travel Reservations
- Office Supplies Inventory