Administrative assistant
- Toronto, ON, Canada
- North York, ON, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Working hours
- 30 hours per week
- Posting language
- English
- Posted
Original job description
- Durée de l'emploi: Permanent
- Langue de travail: Anglais
- Heures de travail: 30 hours per week
- Education:
- Expérience:
- College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
- Retail/wholesale establishment/distribution centre
- Assist with staff consultation and grievance procedures
- Coordinate the flow of information within the team
- Open and distribute mail and other materials
- Plan and organize daily operations
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Manage contracts
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Advise senior management
- Respond to employee questions and complaints
- Order office supplies and maintain inventory
- Oversee payroll administration
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Conduct research
- Perform data entry
- Provide customer service
- Work with the marketing department to understand and communicate marketing messages to the field
- Maintain and manage digital database
- Perform basic bookkeeping tasks
- Google Docs
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- Adobe Photoshop
- Social Media
- MS Office
- Adobe Acrobat Reader
- Electronic mail
- Business
- Purchasing, procurement and contracts
- Correspondence
- Contracts
- Invoices
- Public transportation is available
- Ability to work independently
- Fast-paced environment
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Large caseload
- Work with minimal supervision
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Judgement
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Time management
- Adaptability
- Accountability
- Dependability
- Due diligence
- Quick learner
- 1 year to less than 2 years
More about this job
Responsibilities
Coordinate office information and daily operations, manage correspondence, appointments, contracts, payroll administration, travel arrangements, and filing systems. Support purchasing, bookkeeping, data entry, customer service, and communication of marketing messages to the field.
Requirements
Requires a college, CEGEP, or other non-university certificate or diploma from a program lasting one to two years, and one to less than two years of experience. The role calls for strong communication, organization, accuracy, multitasking, adaptability, reliability, and the ability to work independently in a fast-paced environment with tight deadlines.
Skills
- Office Administration
- Information Coordination
- Appointment Scheduling
- Contract Management
- Payroll Administration
- Travel Arrangements
- Records Management
- Data Entry
- Customer Service
- Purchasing
- Procurement
- Bookkeeping
- Google Docs
- Microsoft Excel
- Microsoft Outlook
- Microsoft Office
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Human Resources
- Finance & Accounting
- Customer Service & Support
- Retail
Keywords
- Retail
- Wholesale
- Distribution Centre
- Office Procedures
- Grievance Procedures
- Mail Distribution
- Appointment Scheduling
- Contract Management
- Payroll Administration
- Travel Reservations
- Filing Systems
- Research
- Data Entry
- Customer Service
- Marketing Communications
- Digital Database Management
- Bookkeeping
- Purchasing
- Procurement
- Invoices
- Transportation
- Google Docs
- Microsoft Excel
- Microsoft Outlook
- Microsoft PowerPoint
- Microsoft Windows
- Microsoft Word
- Adobe Photoshop
- Social Media
- Adobe Acrobat Reader