administrative assistant
- Toronto, ON, Canada
- North York, ON, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
Overview
Languages
English
Education
1 year to less than 2 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Work setting
Tasks
Computer and technology knowledge
Transportation/travel information
Languages
English
Education
- College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
1 year to less than 2 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Work setting
- Retail/wholesale establishment/distribution centre
Tasks
- Assist with staff consultation and grievance procedures
- Coordinate the flow of information within the team
- Open and distribute mail and other materials
- Plan and organize daily operations
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Manage contracts
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Advise senior management
- Respond to employee questions and complaints
- Order office supplies and maintain inventory
- Oversee payroll administration
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Conduct research
- Perform data entry
- Provide customer service
- Work with the marketing department to understand and communicate marketing messages to the field
- Maintain and manage digital database
- Perform basic bookkeeping tasks
Computer and technology knowledge
- Google Docs
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- Adobe Photoshop
- Social Media
- MS Office
- Adobe Acrobat Reader
- Electronic mail
- Business
- Purchasing, procurement and contracts
- Correspondence
- Contracts
- Invoices
Transportation/travel information
- Public transportation is available
- Ability to work independently
- Fast-paced environment
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Large caseload
- Work with minimal supervision
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Judgement
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Time management
- Adaptability
- Accountability
- Dependability
- Due diligence
- Quick learner
More about this job
Responsibilities
Coordinate office operations, information flow, appointments, contracts, payroll administration, travel, records, and supplies. Support employees and customers, handle correspondence and data entry, assist with bookkeeping and purchasing, and communicate marketing information to the field.
Requirements
Requires a college, CEGEP, or other non-university certificate or diploma from a one- to two-year program, and one to less than two years of experience. Candidates should be organized, accurate, adaptable, and able to communicate effectively, multitask, work independently, and meet deadlines in a fast-paced environment.
Skills
- Office Administration
- Information Coordination
- Appointment Scheduling
- Contract Management
- Payroll Administration
- Travel Arrangements
- Filing Systems
- Data Entry
- Customer Service
- Digital Database Management
- Basic Bookkeeping
- Purchasing and Procurement
- Correspondence
- Microsoft Office
- Google Docs
- Adobe Photoshop
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Human Resources
- Finance & Accounting
- Customer Service & Support
- Retail
Keywords
- Retail
- Wholesale
- Distribution Centre
- Office Procedures
- Information Coordination
- Mail Distribution
- Appointment Scheduling
- Contract Management
- Payroll Administration
- Travel Reservations
- Filing Systems
- Correspondence
- Research
- Data Entry
- Customer Service
- Marketing Communications
- Digital Database Management
- Bookkeeping
- Purchasing
- Procurement
- Invoices
- Google Docs
- Microsoft Excel
- Microsoft Outlook
- Microsoft PowerPoint
- Microsoft Windows
- Microsoft Word
- Adobe Photoshop
- Social Media
- Adobe Acrobat Reader