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Added 2 mins ago
TH
PACS Administrator
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Toronto, ON
- Full-time
We are currently recruiting for a PACS Administrator to join our team! In this role you will be responsible for the management of day-to-day production and support for the PACS/RIS…
Added 2 mins ago
CL
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Added 17 mins ago
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- Part-time
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March of Dimes Canada

Scheduling Systems Administrator

Toronto, ON, Canada

Salary: $21.90 per hour

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Job details

Pay: Salary: $21.90 per hour
Posting language: English
Posted: Oct 1, 2026

Original job description

At March of Dimes Canada, our collective work matters. As a leading national charity backed by a history of more than 70 years of impact, we’re dedicated to being Canada’s leading service provider, resource, and advocate, empowering people with disabilities to live and thrive in communities nationwide. Our Community Support Services (CSS) team provides essential services that enable our clients to thrive. Whether their disability is physical, the result of brain injury, or aging, our more than 2,000 team members assist clients in their homes and across communities, to live as independently as possible.

This Opportunity:

We are currently looking for one full-time, 1-year contract Scheduling Systems Administrator to join our team at Cooperage Supportive Housing Programs in Central Toronto.

The Scheduling Systems Administrator will support the development and maintenance of client and staff schedules, ensuring staffing needs and program requirements are effectively met.

Salary: $21.90 per hour

Hours: Up to 37.5 hours per week

Schedule: Monday to Friday, 3:00 p.m. to 11:00 p.m., with alternating weekends and some flexibility to accommodate program scheduling needs

Responsibilities:

Use the electronic Quatro Scheduling system to develop and revise master schedules for clients and staff in accordance with client service needs and budgeted hours
Complete and revise block schedules, including call-ins and filling shifts as required
Respond to client and staff calls in a timely manner and report concerns or issues to the Service Manager/Designate
Schedule staff training and follow up on completion, including updating the 30-day overdue report
Ensure policy manuals are printed and kept up to date at the program level
Ensure communication binders are maintained and updated at programs
Follow up on client feedback and consumer evaluations for staff performance reviews
Ensure filing and documentation are completed, including Notes-to-File, Incident Reports, and archiving
Carry the after-hours phone as part of a rotating on-call schedule to provide evening coverage for clients and staff
Support all areas of Health and Safety within the programs
Perform additional related responsibilities as required

Qualifications:

High School Diploma or equivalent
Ability to take initiative, multitask, and work effectively under pressure and within deadlines
Proficiency with computer hardware and software, including MS Office, Navision, and Quatro or an equivalent scheduling system
Excellent telephone manner and customer service skills
Flexibility to adapt to changing job demands
Excellent interpersonal and communication skills
Strong math accuracy
Excellent writing and proofreading skills
Exceptional organizational skills
Scheduling experience is considered an asset
Reliable mode of transportation

Please note this is a 1 year contract.

Questions about working at March of Dimes Canada?

Whether starting or advancing your career with us, you’ll feel great knowing that you’re: Contributing to our important mission: creating real change for people with disabilities.

Joining a leading national charity with a history of impact and a future full of possibility Enjoying industry-leading employment incentives and benefits Supported in your professional growth, development, and success Included in our empathetic and supportive work culture Learn more about why we’re a great employer at marchofdimes.ca/careers. For general inquiries, you can reach us at talent@marchofdimes.ca

We value the health & safety of our employees!

MODC is committed to ensuring a healthy and safe work environment. We encourage all current and prospective employees to receive Covid-19 vaccinations and booster doses as recommended by Public Health. This reflects our dedication to safeguarding the health and wellbeing of our workforce.

Need accommodations? We're here to help!

MODC is committed to a workforce that is reflective of the diverse populations we serve. We welcome applications from qualified individuals from all backgrounds and abilities. In accordance with accessibility and human rights legislation across Canada, MODC will provide accommodations to job applicants with disabilities and other protected needs. If you require accommodation, please notify us and we will work with you to meet your needs. We are committed to a selection process and work environment that is inclusive, equitable, accessible, and barrier-free.

Our Reconciliation, Equity, Accessibility, Diversity, and Inclusion (READI) approach

MODC is dedicated to building and advancing an inclusive and welcoming culture. It’s also why we’re focused on attracting, retaining, and supporting diverse people. Thanks to our progressive practices, team members of all abilities and backgrounds are encouraged to access the opportunities and supports they need to grow, thrive, and succeed. Our READI approach is rooted in our shared belief that championing equity and empowering ability starts by investing in our team members - and in our shared culture - so that we all feel included, safe, and confident at work every single day.

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More about this job

Responsibilities

The Scheduling Systems Administrator is responsible for developing and maintaining master schedules for clients and staff using the Quatro system. They also handle shift filling, staff training coordination, and provide after-hours on-call support.

Requirements

Candidates must possess a high school diploma and demonstrate proficiency in computer software including MS Office and scheduling systems. Strong organizational, communication, and multitasking skills are required to manage program scheduling needs effectively.

Skills

Scheduling
Customer service
Data entry
Communication
Time management
Multitasking
MS Office
Navision
Quatro
Math accuracy
Proofreading
Writing
Organizational skills
Problem solving

Benefits

Professional growth support
Development opportunities
Supportive work culture

Visa sponsorship

Not detected in the job text

Keywords

Scheduling
Systems Administrator
Quatro
Navision
MS Office
Community Support Services
Staffing
Administrative
Data management
Customer service
Health and Safety
Documentation
Incident reporting
Contract
Non-profit

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