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Added 8 hours ago
TT
Service Coordinator
trane technologies
Burnaby, BC
- Full-time
Trane in Burnaby is hiring for a Service Coordinator II to join our team. In this role, you will be responsible for planning, coordinating, controlling, and directing activities of…
Added 12 hours ago
A
Junior Transportation Support Coordinator
Airswift
Kitimat, BC
- Contract
Airswift is seeking a reliable and experienced person to join a major oil and gas client and support the company's people transportation network. The successful candidate will have strong…
Added 14 hours ago
Intermodal Coordinator - Fastfrate (Lachine)
Fastfrate Group
Montreal, QC · Lachine, QC
Fastfrate Group is one of North America’s largest privately owned transportation and logistics providers. Built on innovation, speed, and reliability, our national network connects major…
Added 15 hours ago
SD
(Regular) Human Resources Assistant - 35 hrs/wk - 12 Months per year
School District #8 (Kootenay Lake)
Nelson, BC
- Full-time
This position is responsible for clerical, administrative, and secretarial tasks in a confidential environment within a Human Resources department. Supports in the recruitment and staffing,…
Added 16 hours ago
B&
Contract Compliance Coordinator
Black & McDonald Limited
Ashton, ON
- $60,000 to $65,000 CAD / year
- Full-time
The Contract Compliance Coordinator position typically reports directly to the Site Operations Manager or designate. This role will be responsible for ensuring all preventive maintenance…
Added 16 hours ago
HM
Project Site Coordinator
Heidelberg Materials
Ottawa, ON
- Full-time
Serve as the primary on-site contact for customers, contractors, dispatch, drivers, and internal teams.
Added 18 hours ago
B&
Contract Compliance Coordinator
Black & McDonald Limited
Ashton, ON
- Full-time
The Contract Compliance Coordinator position typically reports directly to the Site Operations Manager or designate. This role will be responsible for ensuring all preventive maintenance…
Added 19 hours ago
NC
Property Services Administrator
Neighbours Community Homes
Canada
- Full-time
Receive all incoming invoices, print, date stamp and distribute to the appropriate Coordinator / Manager.
Added 21 hours ago
AF
Sales and Install Coordinator
Action Furnace
Calgary, AB
- Full-time
Reporting to the Sales and Install Team Lead, The Sales and Install Coordinator plays a key role in ensuring a smooth transition from sales to installation by managing documentation,…
Added 22 hours ago
AF
Sales and Install Coordinator
Action Furnace Inc.
Calgary, AB
- Full-time
Reporting to the Sales and Install Team Lead, The Sales and Install Coordinator plays a key role in ensuring a smooth transition from sales to installation by managing documentation,…
Added 1 day ago
JC
Logistics Coordinator
Johnson Controls
Nisku, AB
- Full-time
Courses in project management and/or training in scheduling and time management are an asset.
Added 1 day ago
FG
Glazing Service Coordinator
Flynn Group of Companies
Vancouver, BC
- Full-time
Flynn Group of Companies is currently seeking a Glazing Service Coordinator to join our Vancouver Branch (located at 19175 22 Avenue, Surrey BC). Flynn is the Leading Building Envelope…
Added 1 day ago
RE
construction schedule coordinator
Richmond Elevator Maintenance LTD.
Richmond, BC
- Full-time
Dispatch personnel according to schedules and work orders
Added 1 day ago
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Junior Transportation Support Coordinator
Brunel
Kitimat, BC
- $35 to $38 CAD / hour
- Contract
Brunel is seeking a reliable and experienced Junior Transportation Support Coordinator to support a large-scale people transportation network in Kitimat, British Columbia. The successful…
Added 1 day ago
FG
Glazing Service Coordinator
Flynn Group of Companies
Vancouver, BC
- $65,000 to $75,000 CAD / year
- Full-time
Flynn Group of Companies is currently seeking a Glazing Service Coordinator to join our Vancouver Branch (located at 19175 22 Avenue, Surrey BC). Flynn is the Leading Building Envelope…
Added 1 day ago
WC
Service Coordinator
Wiseworth Canada Industries 1996 Ltd. (Air Compressor Sales, Service, Parts, Installations, Rentals)
Surrey, BC
- Full-time
We're looking for a friendly, organized, and customer-focused Service Coordinator to join our Lower Mainland service team, based at our head office in Surrey, BC.
Added 1 day ago
NC
Property Services Administrator
Neighbours Community Homes
Toronto, ON
- Full-time
Receive all incoming invoices, print, date stamp and distribute to the appropriate Coordinator / Manager.
Added 1 day ago
NF
Junior Transportation Support Coordinator
NES Fircroft
Kitimat, BC
- Contract
Our client is seeking a reliable and experienced person to join our team and support the workers transportation network. The successful candidate will have strong computer and data…
Added 1 day ago
A
Transportation Coordinator
Airswift
Kitimat, BC
- Contract
Airswift is seeking a reliable and experienced person to join a major oil and gas client and support the company's people transportation network. The successful candidate will have strong…
Added 2 days ago
EN
Operations Coordinator
Echo NDE
AB · Red Deer County, AB
- Full-time
Reporting to the Division Manager, the Operations Coordinator will oversee the planning, scheduling, and dispatching of technical staff and resources to meet customer service requests.
Added 2 days ago
TI
Service Coordinator II
Trane Italia
Markham, ON
- Full-time
Trane in Markham is hiring for a Service Coordinator II to join our team. In this role, you will be responsible for planning, coordinating, controlling, and directing activities of…
Added 2 days ago
TI
Service Coordinator
Trane Italia
Burnaby, BC
- Full-time
Trane in Burnaby is hiring for a Service Coordinator II to join our team. In this role, you will be responsible for planning, coordinating, controlling, and directing activities of…
Added 2 days ago
EN
Operations Coordinator
Echo NDE
AB · Red Deer County, AB
- Full-time
Reporting to the Division Manager, the Operations Coordinator will oversee the planning, scheduling, and dispatching of technical staff and resources to meet customer service requests.
Added 2 days ago
TM
Shunt Truck Driver / Route Planner
thyssenkrupp Materials NA
Concord, ON
- Full-time
Develop and coordinate daily delivery routes to maximize efficiency and customer service.
Added 2 days ago
BF
Operations Coordinator
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Manage bulk and service scheduling with an eye on efficiency and customer service (Dispatch).

Marinus Services

Labour Dispatch Coordinator

Halifax, NS, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Apr 5, 2027
Posting language: English
Posted: Oct 7, 2026

Original job description

Company Description

Based in Halifax, Nova Scotia, Marinus Services ULC navigates the complexities of global trade with precision, providing high-quality technical and operational support services to marine terminals across North America.

Marinus Services is seeking a highly organized, dependable, and confident Labour Dispatch Coordinator to provide operational support for marine terminal labour dispatch activities. This role is responsible for coordinating labour scheduling, maintaining dispatch and payroll records, supporting compliance with Collective Bargaining Agreements, and ensuring accurate workforce documentation in a fast-paced, 24/7 operational environment.

The successful candidate will be someone who is systematic, organized, calm under pressure, and comfortable managing frequent changes and time-sensitive requests. They will be responsible for ensuring that daily labour requirements are clearly understood, properly scheduled, communicated, and executed.

What You'll Do

Coordinate daily labour scheduling and workforce assignments in support of a 24/7 marine terminal operation.
Prepare and maintain gang orders, dispatch records, labour reports, and other workforce documentation.
Review and verify employee timekeeping and payroll information for accuracy.
Monitor changing operational requirements and respond to scheduling adjustments, cancellations, and short-notice requests.
Support compliance with Collective Bargaining Agreements, established dispatch procedures, and operational requirements.
Communicate clearly with terminal operations teams, labour representatives, employees, payroll, and internal stakeholders to ensure requirements are understood and executed accurately.
Ask questions, clarify requirements, and confirm expectations when information is incomplete, unclear, or subject to change.
Develop and maintain organized processes for managing scheduling information, changes, requests, and follow-up actions.
Build and maintain positive working relationships with clients, terminal personnel, union representatives, and internal teams.
Maintain a professional and solutions-focused approach when managing competing priorities, changing requirements, and challenging or time-sensitive situations.
Work independently while maintaining consistent communication with the broader operations team.
Identify potential scheduling or workforce issues and escalate matters appropriately when required.

What We're Looking For

We are looking for an individual who is highly organized, process-oriented, confident, and comfortable working in a fast-changing operational environment. The ideal candidate will bring a combination of workforce coordination experience, strong communication skills, sound judgment, and the ability to maintain structure and accuracy under pressure.

The successful candidate will require the proper travel documents and ability to travel to the United States within a month from start.

Key Qualifications and Attributes

Experience in workforce management, labour scheduling, dispatch, logistics, operations coordination, customer service, or a similar environment.
Experience working in a unionized environment is preferred and considered a strong asset.
Strong organizational skills and a systematic approach to managing schedules, records, requests, and follow-up activities.
Demonstrated ability to manage multiple priorities, changing requirements, and short turnaround times while maintaining accuracy.
Clear, professional, and confident communication skills, both verbal and written.
Ability to ask appropriate questions, clarify requirements, and confirm understanding before taking action.
Strong interpersonal and relationship-building skills, with the ability to develop positive and professional working relationships with clients, terminal operations teams, union representatives, and internal stakeholders.
Calm, composed, and professional approach when dealing with pressure, competing priorities, challenging conversations, or unexpected changes.
Ability to work independently, take ownership of responsibilities, and follow established processes with minimal supervision.
Strong attention to detail and a commitment to accurate and consistent execution.
Demonstrated ability to adapt quickly to redesigns, scheduling changes, operational adjustments, and evolving client requirements.
Strong problem-solving and decision-making skills, with the ability to identify issues and determine when clarification or escalation is required.
Proficiency with Microsoft Excel, Outlook, and Teams.
Ability to travel to the United States within one month of starting for training and onboarding.
Diploma or certificate in Business Administration, Logistics, Supply Chain, Human Resources, or a related discipline is an asset.
Equivalent education and relevant experience will be considered.

What Success Looks Like in This Role

Success in this role requires more than simply filling schedules. The Labour Dispatch Coordinator is responsible for ensuring that the right information, people, processes, and documentation come together accurately and on time.

The successful candidate will:

Maintain an organized and consistent approach to labour scheduling and dispatch.
Execute daily labour requirements accurately and within required timelines.
Recognize and address discrepancies before they become operational or compliance issues.
Maintain accurate records and documentation.
Understand and appropriately apply contractual and procedural requirements.
Communicate clearly when requirements change or clarification is needed.
Build strong working relationships with clients, operations teams, union representatives, and internal stakeholders.
Remain composed and solutions-focused when dealing with urgent requests or competing priorities.
Take ownership of assigned responsibilities and follow matters through to completion.
Contribute to a reliable, consistent, and professional labour dispatch process.

Why Join Us?

Rotating 4 Days On / 3 Days Off schedule offering excellent work-life balance.
Opportunity to support a dynamic 24/7 marine terminal operation.
Work in a role where organization, communication, and problem-solving directly contribute to operational success.
Collaborative and professional team environment with opportunities to contribute to operational excellence.
Comprehensive benefits package, including a Deferred Profit Sharing Plan (DPSP), Group RRSP, and vacation benefits.

Interested?

Please submit your resume and a brief cover letter to HRAdmin@marinusservices.com

We look forward to learning how you can contribute to Marinus Services ULC.

We thank all applicants for their interest; qualified applicants will be contacted with the next steps.

Apply About employer

More about this job

Responsibilities

Coordinate labour scheduling and workforce assignments for a 24/7 marine terminal, maintaining dispatch, payroll, and workforce records. Communicate changing requirements, support compliance with collective bargaining agreements and dispatch procedures, and resolve or escalate scheduling issues.

Requirements

Candidates should have experience in workforce coordination, labour scheduling, dispatch, logistics, operations, customer service, or a similar field; unionized-environment experience is preferred. Strong organization, communication, accuracy, adaptability, and Microsoft Office skills are required, along with the ability to travel to the United States within one month of starting; a relevant diploma or certificate is an asset.

Skills

Labour Scheduling
Workforce Coordination
Dispatch
Recordkeeping
Payroll Verification
Collective Bargaining Agreement Compliance
Microsoft Excel
Microsoft Outlook
Microsoft Teams
Communication
Organization
Attention To Detail
Problem-Solving
Decision-Making
Relationship Building
Time Management

Benefits

Deferred Profit Sharing Plan
Group RRSP
Vacation Benefits

Visa sponsorship

Not detected in the job text

Keywords

Labour Dispatch
Labour Scheduling
Workforce Assignments
Marine Terminal
24/7 Operations
Gang Orders
Dispatch Records
Labour Reports
Timekeeping
Payroll
Collective Bargaining Agreements
Unionized Environment
Dispatch Procedures
Operational Coordination
Scheduling Adjustments
Workforce Documentation
Microsoft Excel
Microsoft Outlook
Microsoft Teams
Logistics
Supply Chain
Stakeholder Communication
Compliance
Issue Escalation
United States Travel

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