Project Coordinator
- Toronto, ON, Canada
- Greater Toronto Area, Canada, Canada
Contract
Applications open in a new tab.
Job details
- Job type
- Contract
- Apply by
- Work location
- This is a hybrid role, Monday to Friday, 40 hours per week, with 2–3 days per week in the office
- Working hours
- 40 hours per week
- Posting language
- English
- Posted
Original job description
Marketers on Demand is partnering with a global leader in transportation and mobility solutions to hire a Project Coordinator to support its Services project teams. In this role, you will provide administrative and operational support to Project Managers on large-scale, international infrastructure projects.
This is a hybrid role, Monday to Friday, 40 hours per week, with 2–3 days per week in the office.
Key Responsibilities
Project Administration
- Support the launch of new projects
- Schedule meetings, prepare agendas, and record minutes and action items
- Organize meetings and catering
- Maintain out-of-office records
- Coordinate weekly and monthly reporting
Logistics Support
- Arrange visitor access and badges
- Make travel arrangements
- Process purchase requisitions and invoices
- Support team access to company applications
- Coordinate shipments and team events
Data and Documentation Management
- Maintain correspondence logs
- Proofread and edit documents
- Support document archiving and SharePoint compliance
- Maintain project organization information
- Maintain CDRL and reporting metrics
- Track project deliverables and submit contractual deliverables
Reporting and Business Continuity
- Assist with Project Progress Reviews
- Provide backup support to other coordinators and arrange coverage during leave periods
- Maintain process documentation
Requirements
- Post-secondary education or equivalent
- Fluent English, both written and verbal
- Strong organizational and administrative skills
- Advanced MS Office skills
- Proficiency in JIRA, SAP and SharePoint is an asset
Preferred Qualifications
- Administration diploma
- Experience in a project environment
- International project experience
Work Schedule
- Monday to Friday, 40 hours per week
- Hybrid, with 2–3 days per week in office
More about this job
Responsibilities
Provide administrative and operational support to project managers on large-scale international infrastructure projects, including coordinating meetings, travel, logistics, and purchasing. Maintain project records, documentation, deliverables, and reporting metrics, and support project reviews and business continuity.
Requirements
Requires post-secondary education or equivalent, fluent written and spoken English, strong organizational and administrative skills, and advanced Microsoft Office skills. Experience in project administration or international projects is preferred; proficiency in JIRA, SAP, and SharePoint is an asset.
Skills
- Project Administration
- Meeting Coordination
- Scheduling
- Agenda Preparation
- Minute Taking
- Travel Arrangements
- Purchase Requisitions
- Invoice Processing
- Document Management
- SharePoint
- JIRA
- SAP
- Microsoft Office
- Reporting
- Proofreading and Editing
- Organizational Skills
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Management & Leadership
- Transportation
- Logistics
Keywords
- Project Coordination
- Project Administration
- Infrastructure Projects
- International Projects
- Project Managers
- Meeting Coordination
- Scheduling
- Agendas
- Meeting Minutes
- Travel Arrangements
- Visitor Access
- Purchase Requisitions
- Invoice Processing
- Microsoft Office
- JIRA
- SAP
- SharePoint
- Document Archiving
- CDRL
- Project Deliverables
- Contractual Deliverables
- Progress Reviews
- Reporting Metrics
- Process Documentation
- Business Continuity